Executive Assistant - Marti Technics Pte Ltd
(2019-05)
- Acting as the point of contact among executives, employees, clients, and other external partners
- Managing Area manager's calendar and set up meetings
- Making travel arrangements and detailed travel itineraries
- Preparing salaries, financial statements, tax submission and CPF of all the employees
- Managing Corpass and other govt related sites
- Filing and retrieving corporate records, documents and reports
- Performing office duties that include ordering supplies and managing a record database
- Arranging welfare programs like team building activities, lunches, picnics etc for the employees
Admin Assistant - Sodexo Singapore Pte Ltd (Tanglin Trust School and Canadian International School)
(2016-05 - 2018-10)
- Prepared and maintained reports of records including statistical and quantitative data
- Managing petty cash and stationery. Ordering for stationery and allocating it to different department
- Handling HR duties like uploading CVs in the system, sending payroll information, attendance etc
- Managing events in the schools and guiding the clients through event preparation and doing the preparation like arranging the food, ordering the food, preparing posters etc. Booking of hall and during necessary arrangements
- Processing the PO and maintaining the proper record. Coordinating with external vendors for deliveries
- Prepared quotations for the events and new items to be included in the menu
- Closely work with the Supply team and order the items timely
- Tracks and records inventory of supplies and order status
- Making calls and emails to the parents to get the feedback of the service and food offered to the students and handling inquiries of the parents, teachers and students efficiently
- Stock keeping and procurement of any new items. Making reports and placing orders
HR and Admin Officer - Shri Educare Limited (Part of The Shri Ram school)
(2013-03 - 2015-07)
- Provided administrative support duties such as phone handling, e-mail filtering, appointment setting and calendar management
- Coordinated with the Marketing team for Brochures and corporate gifts for Diwali, New Year etc
- Coordinated with the Sales and Marketing team for Exhibitions, Admission fairs etc and accordingly did arrangements
- Provided solutions to problems, issues and concerns raised by clients
- Coordinates department activities such as annual meetings, seminars and special presentations
- First point of contact of guests, customers and company associates through phone, in person or via e-mail
- Updated and managed data bases including mailing and client lists
Recruitment consultant - QX International Ltd
(2010-06 - 2011-06)
- Handles the tasks of headhunting, identifying and approaching suitable candidates for the right profile
- Drafts advertising vacancies and advertise the same in a wide range of media like websites, newspapers, and magazines
- Prepares resumes, CV and correspondence and forward the same to client to list suitable candidates
- Recruits, selects and schedules interviews with potential employees required for the organization
- Assists the organization to meet with recruiting goals by providing best recruiting practices
- Performs strategic Planning of the organization by consulting with top executives
- Collect references and checks the suitability of the applicant before the final submission of the details to the employer
- Negotiated pay and salary structure as well as finalize arrangements between candidates and clients
- Handles clients demand and ensures that their needs are fulfilled
HR and Admin Officer - I-Global & Radiation Services
(2007-01 - 2010-05)
- Booking tickets and claiming bills as well as handling administrative activities
- Calendar management of the Director, arranging meetings, minutes of the meeting, keeping track of the mails, independent correspondence
- Maintaining attendance record and planned, developed implemented a strategy for HR, including recruitment policies, quality procedures, discipline, grievance, counseling, training and development
- Maintaining office operations of supplies and equipment
- Handled inquiries and feedback from customers over the phone or via emails and providing them on the spot solution
- Develop and manage ongoing client relationship-both on face to face and on phone
- Maintaining database in the system and provided leads to the Marketing team
- Perform tasks of sourcing potential candidates via networking, advertising and referrals
- Conduct interview for candidates for specific positions
- Initiated new employee orientation along with preparing and conducting training programs for the fresh entrants
- Handles tasks of managing the recruitment process – from interview through to offer and beyond
- Maintains data base of selected and rejected applicants for future reference
