Skills & ExperienceOffice / Facilities administration (>10 years):
- Office lease management
- End-to-end Office relocation management (space planning / location sourcing / renovation / sourcing of furniture & fittings / moving-in / office insurance)
- Daily office management (office supplies / functionality of all workstations / IT troubleshooting / office maintenance / office supplies management)
- Supervision of admin support team
- Safety / Crisis management (Government policy compliance and enformcementduring crisis period)
Travel management (>10 years):
- Extensive travel management for C-suite and general teams
- Researching for best flight arrangements
- Managing applications for travel visas (business and accompanying family members)
- Managing corporate hotel rates
Corporate administration (>10 years):
- Drafting of board resolutions
- Ensuring adherence of corporate reporting timeline
- Ensuring all board-related paperwork is updated and notarized where necessary
- Management of CorpPass administration
- End-to-end management of new entity setup (Singapore, Australia, Korea)
Finance & Procurement administration (>10 years):
- Book-keeping
- Expense tracking & approvals
- Petty cash and office budget maintenance
- GST computation and filing
- Management of corporate credit cards
- Vendor management
- Direct / Indirect procurement management
Events Management (>10 years):
End-to-end management of
- Regular staff lunches and bonding events, office festive celebrations
- Company-related retreats and training sessions
- Private yoga events
- Community events (arts, culinary, job fairs)
HR administration (>10 years):
- Administration of payroll / CPF / IR8A / IR21 matters
- Administration of employment pass / visas for Singapore and international project sites
- Administration of staff medical insurance (local / international)
Executive / Personal Assistant (>10 years):
- Note / Minute-taking
- Extensive diary management
- Extensive Travel arrangements
- Expenses claims management for Director / CEO
- Expenses claims approval on behalf of Director / CEO as required
- Main contact point and go-to for matters pertaining to Director / CEO’s office
- Preparation / coordination of regular meetings with internal teams and external stakeholders
