Administration Assistant【駐外商辦公室】

About this role：

As an Administration Assistant at HERMS, you will play an essential role in ensuring the smooth and efficient day-to-day operations of the office. We are looking for a detail-oriented, responsible, and strong communicator who can provide well-organized and effective administrative support, enabling different teams to stay focused on their core responsibilities. This position is ideal for a professional who excels at time management, enjoys supporting others, and is comfortable handling multiple administrative tasks simultaneously.

Key Responsibilities：

• Manage daily front desk operations, including welcoming and assisting visitors, handling incoming calls and inquiries, coordinating visitor access, and providing general reception and administrative support to employees and guests.
• Manage and maintain daily office administrative operations, including the procurement and inventory management of stationery, equipment, office supplies, and assets.
• Handle document filing, data compilation, and other administrative and clerical tasks.
• Assist with courier and mail handling, including incoming and outgoing deliveries.
• Coordinate meeting room and office space usage, and ensure common areas are clean, organized, and functioning properly.
• Assist in planning and executing internal events, such as project activities and seasonal or festive office decorations.
• Perform other duties and responsibilities as assigned by the supervisor.

Employee Benefits：

• Year-end bonus 年終獎金
• Holiday bonuses/gifts (three major festivals) 三節獎金/禮品
• Special occasion bonuses and gifts 特殊節日獎金禮品
• Comprehensive employee training programs 完整員工教育訓練
• Occasional team gatherings and meals 不定時員工聚餐

Qualifications：

• Fresh graduates are welcome to apply. Candidates with at least 1 year of experience in administration or office support are preferred.
• Bachelor's degree or higher.
• Proficiency in English (listening, speaking, reading, and writing) is required.
• Proficiency in MS Office is required.

Other Requirements:

• Detail-oriented, responsible, and patient, with a proactive attitude toward supporting others and a strong team spirit.
• Enjoy working with details and possess strong time management and multitasking skills.
• Proactive and self-motivated, with the ability to quickly understand work processes and effectively solve problems.