Facilities Coordinator

Provide general overall Facility Management services including continuous monitoring of facility. Work with facility managers to handle routine operation management, including: procurement of facilities supplies and services, issuing purchase orders, managing bid requests and service/ construction contracts, and processing of accounts payable and accounts receivable, and engineering coordination to ensure stable and safe office and production environments.

Primary Responsibilities

Administrative Function

• Assist Facility Management Team with tactical planning for the team’s goals and objectives
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain small facility management tasks as assigned
• Coordinate campus shuttle service support for Client
• PO tracking, reviewing and issuing
• Provide support for meetings and conference room reservations as needed and directed
• Assist with the coordination and scheduling of maintenance activities

Communication and Relationship Coordination

• Provide general overall facility management services including continuous monitoring of office/facility
• Act as an interface with client, visitors and guests
• Ensure appreciate follow up with customers
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/ execution of work within client environment with minimal disruption

Compliance

• Properly and effectively administer and maintain all security systems
• Assist with budgetary requests, analysis and reporting
• Assist with researching, analyzing and reporting budget variances

M&E Related

• Assist with office system inspections (HVAC, electrical and mechanical, water supply and drainage), maintenance, and troubleshooting.
• Participate in engineering project coordination and on-site management.
• Budget control, payment processing and reimbursement, and other finance-related administrative tasks.
• Office general affairs management, equipment procurement, and daily administrative support.
• Contract negotiation, lease management, and lease renewal process coordination.
• Engineering vendor evaluation, management, and construction quality/safety supervision.

Job Requirements

Education

• Associates degree in facilities management, building, business or other related field or equivalent work experience (bachelor’s degree, preferred)

Knowledge, Skills, and Ability

• 1 years of experience in facility management, electrical and mechanical systems, engineering, or general affairs.
• Basic knowledge of engineering, electrical, or electromechanical systems.
• Superior customer service skills and orientation
• Ability to maintain professionalism always under stressful situations
• Ability to plan and manage work under time constraints
• Ability multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports