Operations Coordinator

Join the Team at EVstudio Driven by Design Defined by Collaboration The Studio Operations Coordinator serves as a shared resource across multiple Architecture Studios providing operational financial and administrative support to Project Managers and Studio Leaders This role is responsible for managing project setup invoicing collections resource planning reporting CRM administration developing project schedules and studio coordination activities The position plays a critical role in maintaining project financial health supporting business development efforts and ensuring operational efficiency across the studios What Youll Do Project Financial Management Prepare and distribute project financial reports using Deltek VantagepointMeet regularly with Project Managers to review project performance and prepare monthly invoicesGenerate and process client invoices for all Housing studiosMonitor accounts receivable and lead collection efforts on outstanding invoices for all Housing studiosCommunicate directly with clients regarding billing inquiries payment status and overdue balancesTrack project budgets fee utilization and project financial performanceAssist Studio Leaders with financial forecasting and project workload planningProject Administration Create and maintain new projects within Deltek VantagepointDevelop and manage project work breakdown structures WBS and project schedules within Smartsheet and project management systemsMaintain project records contracts amendments and supporting documentationManage contract execution workflow through DocuSignFile and organize executed agreements and project documents according to company standardsAssist with project closeout and archival procedures as neededResource Planning &

• Scheduling Coordinate staff resource scheduling across multiple Architecture StudiosTrack project staffing requirements and anticipated workloadAssist Studio Leaders with short term and long term staffing forecastsIdentify resource conflicts and scheduling constraintsMaintain studio workload and capacity planning toolsClient Relationship Management &
• Business Development Assist Housing PMs with CRM compliance and data entrySupport proposal and pursuit tracking efforts as neededStudio Operations &
• Reporting Maintain studio calendars and monitor project milestones deadlines and key deliverablesProvide proactive deadline reminders to Project Managers and project teamsDraft weekly project status reports for Project Manager review and distributionGenerate operational reports and metrics for Studio LeadersSupport studio planning coordination and administrative initiativesLicensing &
• Compliance Maintain professional license tracking for PMs within Housing StudiosMonitor renewal schedules and continuing compliance requirementsCoordinate licensing applications renewals and documentationAssist with regulatory and administrative compliance requirementsMarketing &
• Event Coordination Coordinate Housing Studio conference participation speaking engagements client events and studio sponsored activities with the Marketing teamManage registrations schedules deadlines and supporting materialsAssist with industry organization participation and networking opportunitiesRequirements Required Typically 3 years of experience in project coordination operations accounting project administration or a related roleAbility to split time between our Denver and Colorado Springs offices WedFri in Colorado Springs and a company vehicle provided when traveling between officesStrong organizational and time management skillsExperience managing multiple priorities and deadlines simultaneouslyProficiency in Microsoft Office Suite including ExcelExcellent written and verbal communication skillsStrong attention to detail and follow throughAbility to interact professionally with clients consultants and internal teamsPreferred Bookkeeping accounting billing or project accounting experience within an Architecture Engineering Construction AEC or professional services environmentExperience with Deltek Vantagepoint or other Deltek ERP systemsExperience with SmartsheetExperience supporting invoicing collections and accounts receivable processesFamiliarity with CRM systems and client relationship managementWhat We Offer We are targeting a base salary of 70000 to 80000 but this is determined by several factors including education experience and a history of working in the Denver metro area Medical insurance including an HSA optionDental insuranceVision insuranceEmployer paid life insuranceSTD &
• LTDA minimum of 15 days PTO and higher for more experienced employeesAccident insurance401k match of 4One full day of paid VTO Volunteer Time Off annuallyRoth 401K optionAnnual company ski day and summer picnicFlexible hoursIn many cases our roles can be worked in a hybrid capacityMonthly employee celebrations with free lunchThe opportunity to touch every aspect of a project from beginning to endFree snacksWeekly volleyball league in the Summer and bowling in the WinterCompany owned bar in the parking lot of the Denver officeRelaxed dress codeEntrepreneurial mindset If you have an idea we want you to pursue itOur Hiring Process EVstudio prides itself on being efficient in its hiring process Below youll find an example of a typical interview process after completing your application Hearing from our recruiting team within 48 hoursA phone interview approx 30 minutesA meet and greet with one of our Founders Sean OHara approx15 minutesAn on site interview and office tour approx 60 minutesPS Share this Dont be afraid of friends classmates or co workers getting this job ahead of you If you are hungry humble and smart we would love to see how you or someone from your network could fit a current or future opening at EVstudio A note to recruitment agencies We have this role covered at the moment and there is no need to get in touch We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes EVstudio has established relationships with preferred agencies and is not seeking new recruiting partnerships EVstudio is an equal opportunity employer and values diversity at our company We do not discriminate based on race color religion sex including pregnancy gender identity and sexual orientation national origin age disability genetic information or veteran status All qualified applicants will receive consideration for employment without regard to these or other protected characteristics We are committed to providing an accessible and inclusive environment for all