Operations Execution Coordinator

At RealCold youre more than an employee youre part of a team thats building the future of cold chain logistics We invest in our people by providing opportunities to learn grow and advance while fostering a culture built on integrity accountability safety and continuous improvement Build your career with a company thats growingand helping its people grow along with it If youre ready to grow your career with a company thats growing too wed love to meet you Role Overview Working directly for the Chief Operating Officer this role is pivotal in supporting our operations teams efforts while ensuring efficient administrative operations The Operations Execution Coordinator is a multi tasker is detail oriented is capable of managing various responsibilities simultaneously and provides administrative support to one or more executives within the Company In this role the incumbent will ensure completion of initiatives and work cross functionally serving as a key driver of organizational effectiveness The ideal candidate thrives in a fast paced high impact dynamic environment Essential Functions and Key Responsibilities Assists in the development and execution of operational initiatives procedures and policiesManage and drive priority projects to completion ensuring alignment with the companys objectivesTrack progress of key initiatives reporting updates and outcomes to the leadership teamBuild strong relationships across the organization to promote a positive collaborative cultureProvide administrative support to the team including scheduling meetings managing calendars and handling correspondenceMaintain and organize documents files and records in a systematic mannerCoordinate and manage the executives calendar including scheduling meetings appointments travel arrangements including flights accommodations and itinerariesAssist with expense reporting and office supplies procurementAnswer and direct incoming calls emails and inquiries from clients partners and team membersBuild and maintain professional relationshipsHandle sensitive information and maintain strict confidentialityBe adaptable and ready to take on new tasks and responsibilities as neededReceives and distributes office mailOther duties as assignedRequirements of the Position HS Diploma and five years administrative experience or bachelors degree in business administration or a related field and three years administrative experienceFluent in Spanish desiredMust be tech savvyKnowledge Skills and Abilities Good written and verbal communication skillsAttention to detail and accuracy to ensure all specifications are metAbility to motivate coordinate and ensure proper time management among team membersHighly organized with excellent time management skillsAbility to multitask and adapt to changing prioritiesWorks well with others withinacross functions up and down the organizational chartStrong understanding of organizational dynamics with the ability to anticipate and address operational needsHigh level of integrity with the ability to handle sensitive information discreetly and uphold company valuesAbility to work independentlyProficiency in Microsoft Office SuiteAbility to maintain confidentiality and appropriately handle sensitive mattersSuperior interpersonal skills with ability to communicate and engage at all levels of the organizationExcellent time management skillsMust be able to work independentlyAbility to create partnerships with internal clients People Operations team managers employees;Able to employ solid decision making skillsWork in a fast paced environment meeting commitments and deadlinesWork Requirements Must be able to pass a background checkAbility to work well under pressure and prioritize important tasks over othersDress code is relaxed with a few rules to follow for safetyFull time onsite 100 if not travelingHours vary depending on deadlines and needs of the companyEnvironment may be fast paced and stressfulWilling to travel about 25Physical Work Environment While performing the duties of this job the employee regularly works in an office setting This job may involve occasional exposure to some disagreeable elements such as dust noise heat cold etc Accidents are improbable other than minor injuries Environment may be fast paced at times Physical Requirements This is not an all inclusive list but it is intended to give an overview physical requirement for this position Reasonable accommodation will be provided under appropriate circumstances and in accordance with applicable law While performing the duties of this job the employee is regularly required to Continually Sit walk speak and hearContinually Type write and readOccasionally Stand carry lift push and reach up to 25 lbsWhat We Offer You Comprehensive benefits package to include medical dental vision HSA FSA Short and Long Term Disability and Life Insurance401k MatchPaid Time OffRealCold is an Equal Employment Opportunity Employer We believe in providing employment opportunities to all Team Members and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws Please no external recruiting agencies or unsolicited resumes Salary is DOE