Project Coordinator

About the Role Within twelve months, you are the person site contacts and vendors call first. Dates and times are confirmed without chasing. Our internal platform boards, including a rental rate database covering vendors like Sunbelt, United Rentals, and Bay Crane, are current within twenty-four hours of any change, and project managers trust the data because you keep it clean.

What You’ll Do

• Serve as the daily point of contact for jobsite contacts: confirm access, dates, times, and requirements, and communicate changes to the team immediately.
• Enter and maintain data in monday.com: vendor quotes, rental rates, delivery fees, job status, and document uploads.
• Execute day-to-day trucking scheduling: confirm pickups, deliveries, and paperwork (COIs, permits, tickets) with the carriers selected by the Senior Planner/Estimator.
• Organize project documentation so anything can be found in under a minute.
• Flag discrepancies: quote versus invoice, schedule conflicts, and missing paper work to the Division
• Project Manager before they become problems.

What We’re Looking For

• Two or more years in an administrative, dispatch, scheduling, or project coordination role (construction, logistics, equipment rental, or trades environment preferred).
• Strong phone and email communication: professional, prompt, and unafraid to follow up.
• Proficiency with spreadsheets and cloud software; able to learn our internal platform quickly.
• High attention to detail with data entry accuracy.

Preferred:

• Prior monday.com, Procore, or CRM experience.
• Familiarity with equipment rental terminology (rates, freight, delivery windows).
• Experience working with field crews or dispatchers.

Compensation & Benefits

• Pay: $55,000 – $65,000 ($26 – $31/hr), based on experience.
• Health benefits and paid time off.
• Phone and laptop provided.
• Growth path into assistant PM or senior coordinator as the division scales.
• Classification: Non-exempt (hourly, overtime-eligible