Purchasing Project Coordinator

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• *Location**

: Remote

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• *Employment Type**

: Full-Time

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• *Department**

: Purchasing

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• *Reports To**

: Purchasing Project Director

• *About Source**

Source is redefining how the built world comes together.

We’re building the operating system for global commercial construction—an AI-native platform designed to accelerate decision-making across the entire lifecycle of a project. From vision to execution, we empower owners, designers, and vendors to move faster, collaborate smarter, and unlock better outcomes at scale.

Our work is grounded in the belief that enduring spaces start with empowered teams—and that intelligent infrastructure can transform how an entire industry operates. This isn’t about digitizing workflows. It’s about reengineering the system with clarity, transparency, and trust at its core.

If you’re energized by complexity, motivated by purpose, and ready to help shape the future of the built environment—we’d love to build it with you.

• *The Role**

Source is looking for an experienced and detail-oriented Project Coordinator to join our Purchasing department. The successful candidate will be responsible for organizing information for the internal team expeditiously, interfacing with vendors to support project timelines, updating expediting reports accurately and tracking submittals.

The Purchasing Project

Coordinator will work with internal teams to creatively and proactively avoid potential risks to project timelines.

The ideal candidate should have a strong knowledge of FF&E, excellent negotiation skills, and the ability to assist in creating cost-effective purchasing strategies. Being highly organized with the ability to manage multiple projects concurrently is essential for this role.

• *Your Impact
• Consistently monitor, report, and communicate progress for every order issued for a project in proprietary software
• Request control samples from design to to suppliers for submittal
• Assist Purchasing Manager to resolve challenges that arise after orders are issued
• Ensure suppliers are providing designers with shop drawings, finish samples, etc.
• Monitor the approval process for all submittals to design and update submittal matrix
• Work with proprietary Source software to update specification changes
• Coordinate project resources, tasks, and timelines
• Maintain awareness of project budgets and cash flows
• Assist with researching and evaluating product options
• Work with internal teams to determine product needs and specifications
• Develop project plans and ensure timely completion
• Support project managers with day-to-day operations and project needs
• Monitor and report on project progress in proprietary software
• Identify and resolve project issues
• Ensure that quality standards are met
• Track and manage inventory by reconciling packing slips and receiving reports to purchase orders
• Track progress and ensure projects meet quality standards
• Work collaboratively with stakeholders to ensure successful project completion
• Report project status to internal project stakeholders
• Drive the project close out process by collecting FR certificates, care and cleaning documentation, and warranty information
• Alert accounting 2 months prior to job completion to begin financial close out
• *What You’ll Bring to the Role
• Bachelor’s degree in Supply Chain Management, Business Management, related field, or equivalent work experience
• 1+ years of hospitality FF&E or OS&E project coordination or management experience
• Proficiency in Microsoft Office and Google Workspace
• Desire and willingness to to learn and implement new technologies
• Strong problem-solving and critical thinking skills
• Excellent organizational and communication skills
• Ability to work independently and in a team environment
• Ability to work under pressure and meet tight deadlines
• *Why You’ll Love Working at Source
• *Innovative Work

– Be part of a disruptive tech platform transforming the construction industry.

• *Career Growth**

– Work with an ambitious, high-performing team that values professional development.

• *Remote Flexibility**

– Fully remote position with collaborative, tech-enabled workflows.

• *Collaborative Culture**

– Join a company that values teamwork, respect, and transparent communication.

• *Competitive Compensation & Benefits**

– Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO.

• *Our Core Values
• *At Source, we believe in…

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• *Solving hard problems.**

We’re not afraid of complexity, in fact, we run towards it. We take pride in solving what others think is impossible. After all, if it were easy, someone would’ve already done it.

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• *Creating delight.**

Every interaction is an opportunity to surprise, exceed expectations, and leave people thinking, “That’s different. That’s better.” We elevate utility into joy.

• *⚙️Elevating strategy through execution**

. Plan with purpose and act with urgency, the best strategies create impact only when implemented effectively.

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• *Embracing change.**

Change is not a threat, it’s exciting to push boundaries and step outside of our comfort zones. We are flexible and continuously adapt. We improve what works, and replace what doesn’t. Stagnation is the only risk we can’t afford.

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• *Innovating and thinking big.**

We believe great ideas can come from anywhere—and it’s everyone’s responsibility to challenge the status quo. We seek out bold transformations, take measured risks, and are relentless in our pursuit of better.

• *What to Expect in the Hiring Process**

Step 1: Introductory Call

Step 2: Combined Technical/Cross-Functional Panel Interview

Step 3: Final Interview with Leadership

Step 4: Offer & Onboarding