Document Controller at EURO GROUP Engineering Consultancy (2023-11 – 2026-01)
Surface Water & Rainwater Drainage Studies Project, Al Jubail Governorate Municipality
- Implement document control procedures in compliance with company quality standards and ISO 9001 requirements to ensure accuracy and proper organization of all project documentation.
- Organize, classify, and maintain project and proposal documents, ensuring easy retrieval, version control, and compliance with audit requirements.
- Prepare, distribute, and archive engineering correspondence, technical documents, and meeting minutes accurately and on time.
- Maintenance of MIR, IR, SHD, MAR, and TSR logs.
- Support project manager and staff by documenting key decisions, recording meeting minutes, and maintaining action registers.
- Prepare and compile operations manuals and job data books according to contractual requirements, including indexing and organizing content.
- Update and maintain document registers and electronic document management systems, generating reports as requested.
- Proficient in document control software platforms such as Sap and Aconex systems, ensuring efficient document management and compliance.
- Execute document transmittals in accordance with client and supplier requirements, ensuring compliance with distribution procedures.
- Review engineering documents for completeness before distribution or archiving.
- Organize and archive documents at project closeout following company record retention policies.
- Provide administrative support to ensure efficient workflow within the project or department.
- Daily, weekly, and monthly planning and progress reporting.
- Maintained document registers, logs, and version control records.
- Prepared and issued transmittals for drawings and technical documents.
- Coordinated with project manager, engineers, and consultants.
- Ensured accuracy and timely distribution of controlled documents.
- Archived and retrieved documents to support audits and project needs.
Document Controller at Jazera Al Arabia Construction Co. (2020-01 – 2023-10)
Third Ring Road Completion Project, Makkah (Section: Al-Maskhoutah Intersection to Prince Sultan bin Abdulaziz Road, 14.55 km)
- Managed project documentation throughout the project lifecycle.
- Proficient in document control software platforms such as Sap and Aconex
- Preparation and maintenance of MIR, IR, SHD, MAR, and TSR logs.
- Implement document control procedures in compliance with company quality standards and ISO 9001 requirements to ensure accuracy and proper organization of all project documentation.
- Daily, weekly, and monthly planning and progress reporting.
- Controlled document revisions, approvals, and distribution.
- Maintained document control systems and registers.
- Prepared document status reports for management.
- Ensured compliance with document control procedures and standards.
- Coordinated with internal and external stakeholders.
- Ensured accuracy and timely distribution of controlled documents.
- Archived and retrieved documents to support audits and project needs.
- Support project manager and staff by documenting key decisions, recording meeting minutes, and maintaining action registers.
- Prepare and compile operations manuals and job data books according to contractual requirements, including indexing and organizing content.
- Update and maintain document registers and electronic document management systems, generating reports as requested.
- Proficient in document control software platforms such as Sap and Aconex systems, ensuring efficient document management and compliance.
- Execute document transmittals in accordance with client and supplier requirements, ensuring compliance with distribution procedures.
- Review engineering documents for completeness before distribution or archiving.
- Organize and archive documents at project closeout following company record retention policies.
- Provide administrative support to ensure efficient workflow within the project or department.
- Maintained document registers, logs, and version control records.
- Prepared and issued transmittals for drawings and technical documents.
- Coordinated with project manager, engineers, and consultants.
Document Controller at Azizi Developments | Luxury Property Developer (2018-02 – 2019-07)
Various Projects
- Implement document control procedures in compliance with company quality standards and ISO 9001 requirements to ensure accuracy and proper organization of all project documentation.
- Organize, classify, and maintain project and proposal documents, ensuring easy retrieval, version control, and compliance with audit requirements.
- Prepare, distribute, and archive engineering correspondence, technical documents, and meeting minutes accurately and on time.
- Maintenance of MIR, IR, SHD, MAR, and TSR logs.
- Support project manager and staff by documenting key decisions, recording meeting minutes, and maintaining action registers.
- Prepare and compile operations manuals and job data books according to contractual requirements, including indexing and organizing content.
- Update and maintain document registers and electronic document management systems, generating reports as requested.
- Proficient in document control software platforms such as Sap and Aconex systems, ensuring efficient document management and compliance.
- Execute document transmittals in accordance with client and supplier requirements, ensuring compliance with distribution procedures.
- Review engineering documents for completeness before distribution or archiving.
- Organize and archive documents at project closeout following company record retention policies.
- Provide administrative support to ensure efficient workflow within the project or department.
- Daily, weekly, and monthly planning and progress reporting.
- Maintained document registers, logs, and version control records.
- Prepared and issued transmittals for drawings and technical documents.
- Coordinated with project manager, engineers, and consultants.
- Ensured accuracy and timely distribution of controlled documents.
- Archived and retrieved documents to support audits and project needs
- Controlled and maintained project documentation for luxury property developments.
- Prepared and issued document transmittals.
- Checked documents for accuracy and compliance with standards.
- Supported project teams with document control systems.
- Preparation and maintenance of MIR, IR, SHD, MAR, and TSR logs.
Document Controller at Cairo University – Research & Studies Centre of Civil Engineering (RSCCE) (2007-10 – 2017-12)
Engineering Consultancy Projects (Design & Supervision), Various National & Government Projects
- Implement document control procedures in compliance with company quality standards and ISO 9001 requirements to ensure accuracy and proper organization of all project documentation.
- Managed engineering and technical documents for civil engineering projects.
- Maintained document registers, change logs, and revision histories.
- Coordinated document flow between engineers and stakeholders.
- Prepared documentation for tenders, audits, and project reviews.
- Archived and retrieved project records.
- Daily, weekly, and monthly planning and progress reporting.
- Following up staff assignments to ensure that deadlines are met and projects are completed and arranging meetings that held in the center headquarter.
- Determining what actions should be taken and finishing the standard office procedures.
- Enhancing awareness and promotion of projects.
- Preparing bill of quantities for many national projects.
- Arranging all transportation, accommodation and visits for our consultants.
- Completed, configured, and revised Engineering Change orders on a daily basis.
- Rendered and executed Internal Quality Audits.
Document Controller at Art Bridge / Prof. Ahmed Ragab Consulting Office (2008-05 – 2009-07)
Engineering Consultancy Projects (Design & Supervision)
- Filed and archived project documents including contracts, drawings, and manuals
- Reviewed documents for accuracy and completeness
- Distributed documents to internal teams and external parties
- Check for accuracy and edit files, like contracts.
- Review and update technical documents (e.g. manuals and workflows).
- Distribute project-related copies to internal teams.
- File documents in physical and digital records.
- Create templates for future use.
- Retrieve files as requested by employees and clients.
- Manage the flow of documentation within the organization.
- Maintain confidentiality around sensitive information and terms of agreement.
- Prepare ad-hoc reports on projects as needed.
- Maintain a database of all the projects.
