Alex Deviataikin

Detail-oriented administrative professional with experience supporting daily business operations, managing financial processes, coordinating teams, maintaining accurate records, and supporting high-level talent and client services. Skilled in invoice processing, billing, QuickBooks, travel coordination, scheduling, vendor and client communication, Google Workspace, and operational follow-through. Known for strong organization, attention to detail, professionalism, and the ability to manage multiple priorities in fast-paced environments.

Head Agent Assistant at Talent Agency (2025-01 – Present)

• Supported talent agents and managers with day-to-day representation, booking administration, scheduling, and client service.
• Worked in QuickBooks to support financial administration, including preparing and sending deal memos, reviewing invoices, and submitting documentation to the accounting team.
• Billed clients and followed up on financial and administrative items to help keep bookings and payments moving accurately and on schedule.
• Coordinated and monitored upcoming talent travel, including flights, hotels, ground transportation, and Blacklane services.
• Prepared detailed travel itineraries and call sheets and reviewed hotel and flight bookings to ensure accurate, complete travel plans.
• Maintained frequent communication with talent managers and developed strong professional relationships with represented talent.
• Confirmed bookings, followed up on schedules, and released talent from upcoming events when required.
• Managed high-volume email communication, tracked requests and deadlines, and kept booking and travel information organized.
• Worked closely with talent, managers, clients, and internal teams to resolve scheduling and booking details quickly and professionally.
• Used Google Workspace, including Google Calendar and Google Docs, for scheduling, documentation, communication, and daily workflow management.

Operations & Client Services Coordinator at Luxury Hospitality & Service Industry (2024-01 – 2025-01)

• Managed daily administrative operations, ensuring smooth communication between management, employees, vendors, and clients.
• Maintained accurate customer records, service documentation, invoices, and operational reports.
• Coordinated scheduling, service requests, and workflow updates to improve efficiency and customer satisfaction.
• Reviewed invoices and payment records for accuracy while supporting billing and accounts receivable processes.
• Assisted leadership with tracking expenses, vendor communication, and administrative reporting.
• Supported onboarding processes by preparing employee documentation, maintaining files, and ensuring completion of required paperwork.
• Served as a primary point of contact for clients, resolving questions professionally while maintaining strong relationships.
• Implemented organized systems for tracking projects, documents, and daily operational priorities.

Office Administrator / Accounting Assistant at Boutique Service Company (2022-01 – 2024-01)

• Supported administrative functions including billing, payroll coordination, employee records, and office management.
• Processed invoices, tracked payments, and assisted with accounts payable and accounts receivable reconciliation.
• Prepared purchase orders, organized receipts, and maintained vendor records to support accurate financial reporting.
• Reviewed employee timesheets for accuracy and assisted management with payroll preparation.
• Maintained confidential personnel files and supported new hire onboarding procedures.
• Managed office supply inventory, equipment requests, mail processing, and general administrative needs.
• Assisted with month-end administrative close by organizing financial documentation and verifying transaction accuracy.
• Created tracking spreadsheets to improve visibility into expenses, invoices, and operational deadlines.

Executive Assistant / Administrative Coordinator at Private Client Services (2021-01 – 2022-01)

• Provided high-level administrative support including scheduling, document management, correspondence, and organization.
• Managed confidential information with professionalism and discretion.
• Coordinated communication between internal teams, external partners, and service providers.
• Prepared reports, maintained records, and ensured deadlines were consistently met.

Bachelor's Degree – University of California, San Diego (UCSD)

Associate Degree – Irvine Valley College