Building Administrative Assistant - Wyoming City School District, OH - Wyoming City School District, OH
(2024-10)
Support daily building operations by coordinating employee scheduling, substitute staffing coverage, payroll timekeeping, and administrative services.
- Maintain confidential personnel, payroll, and operational records while ensuring accuracy and compliance with district procedures.
- Process timesheets, payroll-related documentation, purchase orders, requisitions, and purchasing card transactions.
- Coordinate substitute coverage and employee absences through AESOP/Frontline systems, communicating staffing needs to internal and external personnel.
- Manage building budgets, cash deposits, expense tracking, and financial documentation.
- Oversee facility scheduling, building-use requests, field trip planning, and event coordination.
- Serve as a primary point of contact for staff, visitors, vendors, and community members, delivering high-quality customer service.
Educational Management Informational Systems/Assistant Principal Secretary - Winton Woods City School District, OH - Winton Woods City School District, OH
(2019-08 - 2024-09)
Managed front office operations, serving as the primary point of contact for students, parents, staff, and visitors while delivering exceptional customer service and administrative support.
- Coordinated daily administrative functions, including phone communications, meeting scheduling, correspondence, filing, records management, data entry, and document preparation.
- Supported confidential student records, cumulative files, transcripts, enrollment documentation, and educational records in compliance with district, state, and federal regulations.
- Oversaw student enrollment, withdrawal, transcript requests, educational verification requests, and work permit processing while ensuring exact record-keeping and regulatory compliance.
- Managed academic reporting processes, including report cards, interim reports, honor roll recognition, grade verification, and student data updates.
- Generated reports and conducted data audits for administrators and the Teaching and Learning Department to support compliance, accountability, and decision-making initiatives.
- Support restorative practices and student support initiatives, promoting positive student engagement, conflict resolution, and school culture.
- Served as Co-Leader for Student Ambassadors and Dream Builders programs, supporting student leadership development and community engagement activities.
Administrative Assistant - Spectrum Labs, OH - Spectrum Labs, OH
(2018-05 - 2019-06)
Provided comprehensive administrative support to office leadership and staff in a fast-paced corporate environment.
- Managed front desk operations, including answering multi-line phone systems, greeting visitors, and directing inquiries to appropriate departments.
- Coordinated daily office functions, including correspondence, filing, document preparation, data entry, mail distribution, and record maintenance.
- Managed expense reporting, including American Express and employee reimbursement reports, receipt tracking, purchase order management, and financial documentation.
- Coordinated travel arrangements, itineraries, and accommodations for team members and business-related activities.
- Supported accounts payable and other entry-level accounting functions, keeping exact financial records and supporting internal reporting processes.
- Collaborated with cross-functional teams to support operational efficiency and special projects as needed.
