Amanda Schlegel

Estimated monthly accruals for billable hours and maintained accurate financial forecasting. Audited subcontractor invoices to ensure contract compliance and cost accuracy. Prepared and issued partner invoices with complete supporting documentation.

Project Financial Controls Lead - CMTS LLC - Philadelphia, PA

(2024-09)

• Estimated monthly accruals for billable hours and maintained accurate financial forecasting.
• Audited subcontractor invoices to ensure contract compliance and cost accuracy.
• Prepared and issued partner invoices with complete supporting documentation.
• Compiled and delivered monthly executive summary reports for C-Suite leadership.
• Managed task order budgets, monitored spend, and supported financial planning.
• Developed and reported monthly performance metrics to inform decision-making.
• Oversaw payment processing and ensured timely, accurate disbursements.
• Managed financial data tracking and reporting for board-level presentations.
• Coordinated project financials and reconciliations with the project accountant.

Financial and Operational Management - Property Management - Philadelphia, PA

(2022-10 - 2024-08)

• Conducted daily reconciliation of tenant payments with daily deposits to ensure accuracy.
• Entered new lease charges into Propertyware and set up auto charges for the lease duration.
• Updated ledger charges for lease renewals.
• Managed accounts payable entries.
• Established standard payment terms with subcontractors to forecast cash flow.
• Created weekly payment runs to maintain financial efficiency.
• Developed metrics to analyze subcontractor costs monthly, presented in a dashboard format with detailed data.
• Prepared and presented ad hoc data and analysis for specific projects, properties, and scopes of work.
• Performed monthly reconciliation of 10 operating and deposit bank accounts.
• Reconciled all credit card charges accurately.
• Utilized strong analytical skills to review and process security deposit refunds precisely.
• Developed metrics to analyze overhead costs for construction.
• Supervised a team of remote associates.

Budgeting and Cash Flow Management - AIMES, LLC

(2022-10 - 2024-08)

• Collaborated with the Construction Field Manager and Purchasing Manager to develop initial budgets for each construction project.
• Monitored budgets as projects progressed through each stage to completion.
• Accurately forecasted cash flow for upcoming project phases.
• Analyzed and presented data at the end of each project phase.
• Revamped the presentation of budget data for improved clarity.
• Accurately classified each expense to ensure precise budget reporting.

Financial Operations Coordinator - Reconstructing Judaism Rabbinical College

(2021-07 - 2022-10)

• Entered all payables into bill.com with accurate budget coding, including employee expense reports.
• Exported payables data from bill.com and integrated it into Financial Edge.
• Performed monthly bank account reconciliations in QuickBooks Online (QBO).
• Conducted monthly reconciliations of donations between Raisers Edge and the general ledger.
• Exported monthly credit card transactions and prepared individual cardholder reports for proper coding.
• Imported reconciled credit card transactions into Financial Edge to generate journal entries.
• Filed quarterly sales tax reports with the state.
• Generated 1099 vendor files from Financial Edge, processed 1099-NEC forms, and e-filed with the IRS.
• Processed monthly payroll using a third-party payroll system.
• Analyzed actual expenses versus budget reports for accurate coding and made necessary journal entries for reclassifications.

Bookkeeper - Interstate Building Maintenance

(2020-10 - 2021-07)

• Generated monthly service invoices for customers.
• Reconciled checking accounts and credit card statements monthly.
• Processed daily deposits and supplier payments.
• Recorded supplier invoices and issued additional work order invoices.
• Posted journal entries for bi-weekly payroll.

Billing/Accounts Receivable Specialist - Phoebe Ministries

(2019-12 - 2020-10)

• Submitted Medicaid applications and filed appeals for denials.
• Managed petty cash account, including month-end reconciliation.

Accounts Payable Specialist - Dun & Bradstreet

(2007-02 - 2019-12)

• Assisted with SOX control testing and responded to Internal Audit requests.
• Developed monthly metrics for all invoices entered and paid.
• Reviewed invoices for potential duplicate entries and ensured accuracy, particularly for high-dollar invoices.

Bachelor of Science - Business Administration - Lehigh Carbon Community College Kutztown (2006-12 - 2006-12)