Administrator assistant at Ajax Paving Industries of Florida LLC (2024-05 – Present)
- Clerical work: answer incoming calls, collect mail and packages, greet guests.
- Subcontractor: handle subcontracts, file invoices, answer emails, phone calls, change orders, set up Projects
- Payroll: for Subcontractors, entering in payments fir check run, attached invoices to payment, ACH and checks
- Pick up contract payments
- Travel for work
- Translate for different departments when needed
- Coordinate office events
CSR/Office assistant at Chill Squad Air Conditioning LLC (2023-06 – 2024-05)
- Clerical work: Answer phones, answer emails, transfer calls, file paperwork, sort through mail, collect packages, order Supplies.
- Schedule appointment
- Order equipment for Jobs
- Pull permits
- Warranty: paperwork, claims, and customer packers
- Customer support: answer questions, enter in new customers, update customer information
- Financing: payments, down payment, and paperwork
- Quickbook: Enter invoices from venders, look through customer accounts, print checks for payment, enter bills
- After hours phone support for emergency calls
- Assist with sister company when needed
- Help Technicians with Customers and scheduling
Assistant to office manager and Owner at Chill Squad Air Conditioning LLC (2023-06 – 2024-05)
- Make phone call to Clients and venders
- Schedule appointments and events
- Help organize: paperwork, documents, receipts
- Enter payroll and PTO
Licensed CSR at Pro America Insurance (2022-01 – 2023-06)
- Handle incoming calls
- Answer Client questions about their policies
- Customer support
- Prepare quotes for current and new customers
- Audit new business applications
- Assist with claims and claim related questions
Support receptionist as backup at Pro America Insurance (2022-01 – 2023-06)
- Clerical work: handle mail, packages, subpoenas, faxes, transfer call to other agents
HR Assistant/Production Assistant at Funsweets, LLC (2020-06 – 2021-12)
- Clerical work: handles incoming calls, answers emails, file Employees files, AP files, and other necessary daily duties needed in the office.
- Recruit and interview candidates, speak with walking that want to apply to a job.
- Administer new employee paperwork, HACCP paperwork, benefits, and other Human Resource document
- Set up new employees ADP profiles, enter new Employee into clock.
- File Quality control, production control, production control forms, update training matrix, and any other production projects or paper work.
Front Desk/Chiropractic Assistant at First Choice/WellCare Integrative Medicine (2019-10 – 2020-06)
- Chiro Therapies, exercises and stretches
- Answer all incoming calls
- Work with insurance and attorneys
- Check in patients, belling, medical coding, cash/credit card payments interpreter for patients when meeting doctors
- Scheduling appointments and uber for patients and outside facilities Input medical codes, patient information, auto and health insurance
Office Administrator at Alchemy Systems, LP (2012-06 – 2019-09)
- Administer new employee process-benefits, policies, and paperwork and other Human Resource documents
- Coordinates and assists with corporate events and meetings
- Supports Executive, Human Resource, and Finance team
- Clerical work: handles incoming calls, order and maintain office supplies, manages mail, coordinates executive and employees travel events, and other necessary daily duties needed in the office Server
