Araceli Gaona
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Since graduating from college as an Accountant, I have over 20 years+ of experience in the following roles HR Manager/AP/AR/Payroll Technician, and in this time I have shown accountability to fellow workers and external vendors by taking responsibilities for new processes and assisting to achieve positive outcomes
As an Accounting professional I’m dedicated in getting the job done, achieving it accurately and timely. I do so by taking the initiative to question, obtain clarity on what is to be done and offer
2022‐ 2026 East Bay Regional Parks District Oakland CA
Plans, organizes and directs the establishment of payroll records for employee compensation in the payroll function; reviews and analyzes payroll documents for payroll processing; processes and validates payments to employees; processes and reconciles workers' compensation paperwork for job injury leave employees; coordinates with the Legal and Human Resources departments pertaining to subpoenas and/or inquiries for employee records; prepares CalPERS retirement payroll reporting and reconciling of records; prepares, reports, and transmits W-2s; applies Memorandum of Understandings (MOU) to payroll processing regarding timecards and payroll; generates retroactive payroll for MOU settlements; and performs related duties as assigned.
2021‐ 2022 East Bay Regional Parks District Oakland CA
Leads and participates in preparing bi‐weekly payroll for processing, audits electronic timecards and reviews personnel change forms for completeness and accuracy, budget coding, compliance with MOUs, policies, and procedures; maintains employee payroll records; performs, W‐2 reporting, updates tax withholdings, exemptions, payroll deductions, disability payment integration, leave accruals, and direct deposit instructions; complies with Federal, State, and court‐order garnishments, reconciles and transmits withholdings to benefit providers, and initiates payment; calculates FLSA overtime and retroactive payments and adjustments to ensure accurate compensation; provides documentation for State unemployment audits; prepares complex calculations and reports in response to internal and external requests for payroll information; assists employees and supervisors with timecards to promote accuracy and compliance with MOUs; secures confidential employee information. Leads, plans, trains, and reviews the work of staff responsible for performing technical accounting support duties; work is performed in accordance with established policies, procedures, or techniques; interprets, applies, and ensures adherence to complex regulations, policies, contracts, and precedents; communicates with District employees, supervisors, managers, outside vendors, and other jurisdictions on the more specialized and complex matters; performs arithmetic calculations.
2018- 2021 East Bay Regional Parks District Oakland CA
Preparing bi-weekly payroll for processing; auditing employee time records; preparing various Federal and State returns, including W-2 reporting; responding to inquiries from employees, supervisors, County, State and Federal agencies and Courts.
Prepare and audit CalPers & TransAmerica reports in order to generate Electronic Fund Transfers. Prepare and audit ICMA loan/contribution reports in order to generate Electronic Fund Transfers.
Leave without Pay reports for HR monitoring. Review and analyze employee timecards to identify Workers Comp claims. Work with Risk Department to provide discrepancy resolution. Create rental property reports in conjunction with the Revenue Department, Obtain supervisors’ approval of the timecard discrepancies. Close out paycheck cycle in trial module in order to audit electronic data for errors.
2016- 2018 East Bay Regional Parks District Oakland CA
Provides assistance with difficult and complex technical and analytical human resources tasks; process personnel action forms in accordance with bargaining unit contract agreements and personnel policy and procedures; initiates follow-up procedures to ensure that deadlines are met. Manages the Human Resources/Payroll integrated systems for tracking and monitoring the District’s position control/budget processes; provides network system reports for budgetary preparation within other departments. Ongoing interfacing with Finance department to ensure the accuracy of budgeted positions and payroll matters.
Plan, organize, assign, direct and review the work of support staff; select, schedule, motivate and conduct performance evaluations of staff as well as train staff in work procedures. Compose correspondence and Board material related to labor issues. Takes summarized notes at various meetings; screens incoming correspondence routed to the Human Resources Manager, assists with and refers to appropriate staff member for reply.
Maintains and manages office records and employee personnel files. Performs related duties as assigned.
2014- 2016 East Bay Regional Parks District Oakland CA
Preparing bi-weekly payroll for processing; auditing employee time records; preparing various Federal and State returns, including W-2 reporting; responding to inquiries from employees, supervisors, County, State and Federal agencies and Courts.
Prepare and audit CalPers & TransAmerica reports in order to generate Electronic Fund Transfers. Prepare and audit ICMA loan/contribution reports in order to generate Electronic Fund Transfers.
Leave without Pay reports for HR monitoring. Review and analyze employee timecards to identify Workers Comp claims. Work with Risk Department to provide discrepancy resolution. Create rental property reports in conjunction with the Revenue Department, Obtain supervisors’ approval of the timecard discrepancies. Close out paycheck cycle in trial module in order to audit electronic data for errors.
2011- 2014 East Bay Regional Parks District Oakland CA
Auditing purchase requisitions and petty cash requests, processing expense reports and purchase orders; receiving and processing invoices for payment to vendors, Federal, State, and other jurisdictions; disbursing checks to vendors; researching and resolving vendor problems. Preparing bank deposits; auditing and recording cash and accounts receivable; reconciling bank accounts; maintaining cash and investment records, including petty cash and starting change; issuing invoices; preparing journal entries; distributing computer financial reports.
Preparing bank deposits; auditing and recording cash and accounts receivable; reconciling bank accounts; maintaining cash and investment records, including petty cash and starting change; issuing invoices; preparing journal entries; distributing computer financial reports.
2008 –2011 Snelling Staffing Alameda, CA.
Conducts financial hearing to obtain a variety of biographical, personal, and financial data to determine and establish the defendant’s ability to reimburse the County for services rendered.
Determines the amount of money owed to the County; based on information provided by the defendant and court orders; establishes a payment plan; verifies employment and financial information.
Sends in-absentia letters to defendants either scheduling a financial hearing or notifying them of a financial determination that was made on available information.
Explains financial obligations and provides defendant with written verification of financial assessment
Maintains file on each defendant; maintains a log of all financial hearings and depositions; prepares statistical summary reports of activities.
Prepares report and documentation to respond to appeals when responsible parties appeal financial determination; makes court appearance and presentation if appeal is not settled out of Court.
2001 –2008 Dorado & Torres Bookkeeping San Leandro, CA.
Process bank reconciliation’s, Analyze financial statements for Taxes and Loans. Payroll preparation, Benefits, Commissions, Hourly, Quarterly Taxes, Salaried, Tax Deposits, Union. Accounts Payable. Accounts Receivable. Prepare Paperwork for CPA’s. Issue Payroll Checks. Prepare Budgets. GL Account Analysis.
1999 – 2001 Servicios Corporativos Charwell, S.A. de C.V Veracruz,
Examine and process checks. Analyze financial statements. Evaluate and update expenses. Close books monthly and year. Prepare Budgets. Analyze Budgets and Expenses.
1996 – 1999 Pizza Sur, S.A. de C.V. Veracruz,
Train and coordinate new staff.
Process accounts payable.
Handle Human Resources issues.
1993 - 1996 I.T.E.S. Rene Descartez Veracruz, México
