Administrative Assistant (Contract) at Morgan's MAC and Gordon Hartman Family Foundation (via MGR Accounting Recruiters) (2025-12 – 2026-03)
Provided executive administrative support to the CEO, Senior Executive Assistant, and foundation leadership across two nonprofit organizations including a theme park, sports complex, and youth camp programs
- Managed front desk operations for the executive suites: answered and routed multi-line phone calls, greeted and credentialed visitors, and coordinated advance arrival notifications with building security
- Coordinated executive calendars and meeting logistics using Microsoft Teams, scheduling check pickups, vendor meetings, and high-profile visits with founder Gordon Hartman and CEO Dr. Brent Fields
- Conducted vendor research and procurement support by analyzing Amazon Business versus Walmart Business pricing, building a reference spreadsheet linking recurring office supplies to product listings to identify cost savings
- Maintained strict confidentiality with sensitive executive correspondence, donor information, and financial documents, earning the highest level of computer system access granted to any temporary staff member
- Organized a comprehensive bylaws reference binder across multiple corporate entities, supporting executive recordkeeping and policy access for the Senior Executive Assistant to the CEO
- Processed daily mail, distributed checks to vendors and contractors, prepared signage, handled copying and scanning, and routed misdirected correspondence to the correct department contacts
- Managed office supply inventory including break room stock and Keurig supplies, coordinating reorder timing to keep the executive suites running without interruption
Human Resources Specialist at University Health (2023-09 – 2025-03)
- Served as the primary administrative point of contact for the HR department, directing employee, applicant, and manager communications to the correct teams for timely resolution
- Coordinated end-to-end new hire administrative workflows, including data entry into HR systems, document collection (I-9, E-Verify, new hire paperwork), badge and credential setup, and orientation scheduling
- Managed offboarding logistics: IT and security asset recovery, exit documentation, final payout coordination, and notification of affected departments and stakeholders
- Designed and implemented improved administrative workflows, including an internal customer needs transfer system and a streamlined new-hire credentialing process, increasing department efficiency
- Maintained strict confidentiality with employee records, sensitive personal information, and HR documentation in alignment with HIPAA and federal employment regulations
- Delivered responsive customer service to employees, candidates, and managers, resolving questions and routing escalations across benefits, payroll, and employee relations teams
Children's Ministry Assistant and PreK Instructional Assistant at Concordia Lutheran Church and School (2012-05 – 2022-05)
- Coordinated weekly programs for up to 80 children and managed scheduling and communication for a team of 30 volunteers, demonstrating multi-stakeholder coordination and event logistics skills
- Prepared classroom materials, lesson plans, and event documentation for 30 PreK students, applying organization, planning, and recordkeeping skills transferable to office administration
- Produced and directed a video training series used by an international audience, demonstrating content preparation and stakeholder communication capabilities
