Executive Assistant | C-Suite Support | Strategic Coordination | Calendar Management | Executive Operations
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Dynamic Executive Assistant with 6+ years of proven experience supporting C-level executives in fast-paced environments. Demonstrated expertise in executive calendar management, confidential communications, and advanced Office 365 applications. Adept at coordinating travel, preparing meeting materials, and streamlining administrative processes to optimize executive effectiveness and protect leadership time.
NexGen Technologies, LLC, Boynton Beach, Florida - Executive Administrator
MAY 2026-PRESENT
Protected CEO’s schedule by proactively managing and prioritizing appointments across multiple time zones, reducing conflicts by 75%
Exercised discretion handling confidential information and sensitive communications with senior leaders and external stakeholders
Captured and distributed detailed meeting minutes, action items, and follow-up communications to ensure accountability
Built reports and presentations using Excel, PowerPoint, and ZOHO to support strategic planning and executive decision-making
Managed competing deadlines in a fast-paced environment, ensuring critical initiatives remained on track
Served as a trusted partner to the CEO by anticipating needs and managing priorities to maximize executive effectiveness
Confidential, Dallas, Texas - Executive Assistant
JUNE 2020-DECEMBER 2025
Owned executive calendars end-to-end, resolving conflicts and protecting time for strategic priorities
Acted as central liaison between CEO, senior leaders, internal teams, and external stakeholders to optimize communication flow
Streamlined office operations including expense reporting and budgeting, reducing processing time and errors by 80%
Drafted and proofread correspondence, reports, and board materials ensuring accuracy and professionalism
Researched and compiled data to support executive decision-making and project planning
Managed confidential information with professionalism and discretion
Stantec Consulting Services, Dallas, Texas- Administrative Assistant
APRIL 2017-JUNE 2020
Processed contracts, service agreements, and change orders with 98% accuracy, supporting administrative compliance
Liaised with cross-functional teams to maintain project schedules and ensure timely deliverables
Maintained accurate records and documentation in compliance with internal standards
Organized company events including logistics and leadership support to enhance team engagement
Tracked and coded invoices and expenses across multiple projects to support financial accuracy
Express Employment Professionals, Fort Worth, Texas - On-Site Coordinator (Genco)
MAY 2016-APRIL 2017
Processed weekly payroll and maintained attendance accurate records for a team of over 50 employees
Handled HR compliance documentation and reporting to ensure regulatory adherence
Supported onboarding and orientation processes for new hires
Coached employees on performance and workplace expectations to maintain operational standards
