Bayo Ogidan

Detail-oriented and highly experienced Document Control Specialist with 15+ years of expertise preparing and distributing submittals, generating transmittals, managing RFIs, tracking document revisions, and maintaining audit-ready project records across complex, multi-discipline engineering and construction projects. Proven ability to prioritise multiple competing deadlines in fast-paced environments; ensure same-day processing and distribution of time-sensitive documents; maintain complete, accurate, and version-controlled project files; and support Project Managers with timely document retrieval and coordination. Experienced working in technical engineering environments — including oil and gas pipeline and facility construction programmes and Mission Critical infrastructure — with deep familiarity with client-specific submission standards, cross-functional team collaboration, and document management across structural, mechanical, electrical, and civil disciplines.

Proficient in SharePoint (certified administrator) and Aconex, with a strong track record of quickly adopting new document management platforms including Bluebeam-equivalent markup and review tools. Holds a B.Sc. in Mechanical Engineering — directly relevant to AG&E's technical engineering environment.

Document Control Specialist - HAKIT Service - Remote

(2022-03 - 2023-03)

• Prepared and distributed client submittals in accordance with project and customer requirements — managing simultaneous engineering drawings, specifications, and documents across multiple active workstreams with priority given to same-day completion and distribution of time-sensitive items.
• Generated transmittals and managed document distribution to clients, internal teams, and subcontractors — ensuring accurate, timely, and traceable distribution of all project documentation throughout all project phases.
• Organised, maintained, and updated contract and project documents in Aconex EDMS — establishing naming standards, versioning schemas, and metadata configurations from the ground up, ensuring all files were accurately stored, version-controlled, and accessible within one business day.
• Maintained RFI equivalents and project documentation with consistent naming and organisation standards — reviewing, logging, and tracking returned submittals and notifying Project Managers of updates or discrepancies promptly.
• Kept complete, accurate, and audit-ready project records at all times — maintained strong written and verbal communication with all project stakeholders to ensure document requirements were understood and met.
• Supported Project Managers with file retrieval and coordination for missing or outstanding information — proactively identifying and communicating upcoming documentation risks to keep review cycles and delivery milestones on schedule.

Lead Document Control Specialist — Regional Team Lead - ExxonMobil - On-site — Nigeria

(2013-01 - 2020-03)

• Prepared and distributed submittals and drawing packages in accordance with project and client requirements across 100+ upstream assets — prioritising time-sensitive items for same-day processing and distribution across structural, mechanical, electrical, and instrumentation disciplines.
• Generated transmittals and managed document distribution to clients, internal engineering teams, and subcontractors — ensuring accurate and timely distribution of all project documentation including drawings, specifications, BOMs, calculations, and correspondence throughout all project phases.
• Reviewed, logged, and tracked returned submittals — maintaining complete submittal logs and notifying Engineering Managers and Project Managers of updates, discrepancies, and overdue items promptly to prevent documentation from impacting project schedules.
• Maintained 200,000+ controlled documents with consistent naming and organisation standards across SharePoint, Aconex, and Documentum — ensuring all files were accurately stored, version-controlled, and accessible to project teams at all times.
• Maintained RFIs (engineering query equivalents), project correspondence, and all project documentation with consistent naming and organisation standards — keeping complete, accurate, and audit-ready records throughout all project phases.
• Managed project distribution lists and communicated document requirements to clients, internal teams, and subcontractors — coordinating document control conformance across 7 concurrent contractor companies to ensure clean and consistent information flow.
• Supported Engineering Managers and Project Managers with file retrieval and coordination — providing real-time visibility into document status, outstanding submittals, and upcoming SLA risks so leadership could focus on project delivery.
• Identified and communicated upcoming documentation risks proactively — drove a 20% reduction in project delays through improved submittal tracking, workflow control, and stakeholder engagement on fast-moving programmes.
• Built and maintained centralised document repository (Upstream Documentum — Udocs) — led a two-year overhaul incorporating a 50,000-document legacy archive, improving database efficiency by 40% and ensuring all project files remained accurately stored, version-controlled, and accessible.
• Delivered document control training to 700+ stakeholders — improving organisational competency by 40% across internal teams and external subcontractors on client-specific submission standards and document management best practices.
• Performed quality assurance and quality control reviews of design drawings prior to construction handoff — co-led Risk Assessment walkthroughs on Integrity Critical drawings, reviewing 3,000+ drawings per platform and identifying over 1,000 discrepancies across all programmes.
• Achieved maximum OIMS 4-1 External Audit score of 4.0 — maintained audit-ready project records consistently across all sites, recognised with an ExxonMobil Reward and Recognition Award.

Document Control Specialist — Construction Phase - ExxonMobil - On-site — Nigeria

(2008-07 - 2012-12)

• Prepared and distributed submittals, generated transmittals, and managed document distribution to clients, internal teams, and contractors across multiple concurrent construction projects — supporting Pigging Facility Upgrades, Slot Additions, Facility Rehabilitation, and Gas Lift programmes.
• Reviewed, logged, and tracked returned submittals and RFI equivalents — maintaining complete, accurate project documentation logs and notifying Project Managers of updates or discrepancies on deadline-driven construction programmes.
• Organised, maintained, and updated contract and project documents — establishing naming standards, versioning schemas, and filing frameworks from the ground up for thousands of engineering documents, ensuring all files were accurately stored and version-controlled.
• Managed project distribution lists and enforced document requirements across 7 contractor teams — standardising submission procedures and maintaining audit-ready project records throughout all project phases.
• Conducted site visits to contractor fabrication yards — validating that documents on site matched controlled versions in the project management system, ensuring traceability and accuracy at the point of construction.

Document Control Specialist - Crestech Engineering Ltd - On-site

(2007-10 - 2008-06)

• Prepared and distributed submittals, generated transmittals, and managed document distribution — maintaining organised project files with consistent naming and versioning standards across all project phases.
• Reviewed, logged, and tracked returned submittals — notifying project teams of updates and maintaining complete, accurate, and audit-ready project records throughout all project phases.
• Trained approximately 20 team members on new document management platform — ensuring consistent document handling standards and practices across the project team.
• Managed the Master Document Register and project archiving — recognised by client for performance, leading to a direct recruitment offer.

Management Trainee / Document Controller - Zishan Engineers (Pvt.) Ltd - Lagos, Nigeria

(2003-08 - 2007-09)

• Gained foundational document control experience on a live gas pipeline construction project — managing submittals, transmittals, and engineering drawings following strict naming conventions and versioning procedures.
• Developed two new document control procedures adopted for major engineering projects — demonstrating initiative in process improvement and documentation standards from early in career.

B.Sc. - Mechanical Engineering - Obafemi Awolowo University