Bianca Wilcox

Highly organized and client-focused creative production professional with 17+ years of experience planning and coordinating complex projects, managing logistics, budgets, schedules, vendors, and multiple moving parts from concept through completion. After years of turning complex production plans into successful real-world experiences, I am excited to bring those same planning, coordination, problem-solving, and client-service skills to a career centered around my passion for travel. An experienced independent traveler, I have personally researched and planned travel throughout Peru, Mexico, Ireland, France, Spain, Croatia, England, Morocco, and 40 U.S. states, developing a genuine appreciation for destination research, itinerary planning, logistics, local experiences, and creating well-organized trips.

I am eager to combine my professional production expertise with my passion for travel to help clients plan memorable, seamless, and thoughtfully personalized vacations.

Senior Creative Production Coordinator at DUOLINGO (2026-04 – Present)

• Coordinate complex projects involving internal teams, external vendors, production companies, freelancers, agencies, and multiple service providers.
• Manage detailed schedules, logistics, resources, deliverables, and changing priorities across multiple concurrent projects.
• Serve as a primary point of contact between stakeholders, ensuring clear communication and a seamless experience from planning through completion.
• Coordinate vendor sourcing, estimates, contracts, onboarding, and external partner relationships.
• Manage logistics including locations, permits, insurance, talent coordination, equipment, props, and day-of execution.
• Track budgets, expenditures, resources, and project requirements to maintain financial accountability.
• Anticipate potential issues and proactively develop solutions to keep plans on schedule.
• Maintain detailed documentation and organizational systems that improve visibility, communication, and overall project efficiency.
• Coordinate remote teams and external partners across multiple locations and time zones.

Senior Creative Producer at BEST BUY STUDIOS (2024-02 – 2026-03)

• Managed full-cycle projects involving complex schedules, budgets, vendors, partners, stakeholders, and multiple simultaneous deliverables.
• Coordinated high-profile projects from initial planning through final execution while maintaining a high level of service and attention to detail.
• Served as a central point of contact for internal stakeholders, external partners, agencies, and vendors.
• Managed strategic brand partnerships with companies including Nintendo and Samsung.
• Coordinated resources, schedules, vendor relationships, contracts, budgets, and project logistics.
• Balanced competing priorities while maintaining deadlines, quality standards, and stakeholder satisfaction.
• Proactively identified logistical challenges and developed solutions to prevent disruptions.
• Built strong working relationships with clients, partners, vendors, and service providers.
• Managed projects generating more than 1.5 million views per activation.

Video Production Designer at BEST BUY STUDIOS (2024-02 – 2026-03)

• Coordinated detailed production schedules, resources, locations, stakeholder requirements, and execution plans.
• Supported complex projects requiring extensive logistical coordination and real-time problem solving.
• Collaborated with multiple teams and service providers to ensure smooth project execution.

Creative Producer / Art Director at SHUTTERFLY, INC. (2021-01 – 2024-01)

• Managed a portfolio of 52 concurrent product launches requiring detailed scheduling, coordination, communication, and deadline management.
• Coordinated agencies, vendors, creative partners, internal teams, budgets, schedules, and deliverables.
• Managed projects from initial planning through final delivery while maintaining quality and stakeholder-focused standards.
• Developed systems and workflows that improved communication, project visibility, and coordination.
• Facilitated executive presentations, project reviews, and stakeholder communications.
• Managed multiple competing priorities while maintaining organization and attention to detail.
• Led a major brand refresh initiative associated with $1.2 billion in company revenue.
• Improved project efficiency by 15% through enhanced project tracking and workflow systems.

Freelance Creative Producer at TARGET STUDIOS (2011-02 – 2021-01)

• Managed projects for national retail, advertising, e-commerce, and marketing organizations.
• Coordinated schedules, budgets, vendors, resources, logistics, and deliverables across multiple simultaneous projects.
• Served as a key point of contact between clients, creative teams, vendors, and production partners.
• Negotiated vendor agreements and managed project expenditures.
• Coordinated projects from initial concept through completion while responding to changing client needs and timelines.
• Built and maintained strong professional relationships with clients and external partners.

Production Assistant / Photography Assistant at VARIOUS COMMERCIAL PHOTOGRAPHERS & SHELTER STUDIOS (2009-03 – 2021-01)

• Coordinated production logistics, schedules, equipment, talent, locations, and on-site requirements.
• Supported producers, clients, creative teams, and vendors throughout complex productions.
• Assisted with location coordination, scheduling, transportation logistics, setup, and day-of execution.
• Responded quickly to changing circumstances and last-minute logistical needs.
• Developed strong organizational, communication, and customer-service skills in high-pressure environments.

Bachelor of Fine Arts (BFA) in Photography – Art Institutes International Minnesota