Executive Office Administrator, Senior Specialist - American Institute of Physics - Washington
(2025-07)
- Strategic Team Operations: Direct day-to-day operations and internal coordination for the Home Team, driving process improvements to maximize organizational agility and performance.
- Executive Support & Calendar Strategy: Deliver high-level autonomous support to senior executives, managing complex calendars and ensuring full preparation with briefing materials for all engagements.
- Financial & Resource Oversight: Manage financial processes, including budget administration, expense tracking, and vendor procurement, ensuring team resources are optimized to prevent operational disruptions.
- Cross-Functional Collaboration: Serve as a primary liaison between Home Teams to align projects with business goals, sharing best practices and providing backup support to maintain organizational continuity.
- Event & Communication Management: Orchestrate high-stakes meetings and events, overseeing all logistics from venue and travel to agenda dissemination and action-item tracking.
- Compliance & Program Administration: Oversee the lifecycle of specific programs and projects, developing Standard Operating Procedures (SOPs) to ensure 100% alignment with internal policies and regulatory standards.
- Onboarding & Team Integration: Facilitate the integration of new hires by managing technical access and cultural orientation, ensuring immediate productivity and alignment with team objectives.
Executive Assistant to President and Vice President - RE Tech Advisors - McLean
(2024-02 - 2025-07)
- Strategic Support & Executive Relations: Delivered high-level administrative and project management to the President, VP, and Board, maintaining 98% meeting satisfaction and 90% preparation accuracy.
- Decision Support: Enhanced data accuracy by 15% quarterly to improve executive decision-making capabilities.
- Operational Integrity: Maintained organizational compliance and protocol adherence by processing internal requests with 98% accuracy.
- Communications & Logistics: Drafted executive correspondence, coordinated complex domestic and international travel, and tracked meeting action items for timely completion.
DEI Advisory Board Global Chair (Leadership Appointment) - BSI GROUP AMERICA, INC. - Herndon
(2022-06 - 2024-01)
- Global Policy Leadership: Spearheaded global DEI policy enhancements for 10,000+ employees across 126 countries, managing a high-performing governing board.
- Data-Driven Strategy: Analyzed recruitment, representation, and retention data to formulate strategic DEI recommendations.
- Change Management: Designed, implemented, and evaluated global DEI training in collaboration with Learning & Development teams. Transformed internal structure to meet evolving operational demands.
- Project Oversight: Ensured legal and ethical integrity across all initiatives, overseeing project roadmaps to deliver on time and under budget.
Global Operations Analyst (Promoted to Executive Assistant) - BSI GROUP AMERICA, INC. - Herndon
(2015-02 - 2021-07)
- Revenue Generation & Profitability: Independently managed strategic accounts, generating $24M in annual revenue and driving a 10% increase in overall profitability.
- Process Optimization: Analyzed systems and customer data, implementing solutions that improved efficiency by 20% and reduced turnaround time by 25%.
- Cost Reduction: Executed procurement contracts and streamlined processes, cutting processing time by 15% and operational costs by 5%.
- Team Development: Fostered team autonomy through strategic delegation, successfully boosting employee productivity by 20%.
Executive Assistant - BSI GROUP AMERICA, INC. - Herndon
(2021-07 - 2022-10)
- Oversaw complex strategic accounts as COO proxy, improving performance metrics by 10%.
- Organized complex calendars with a 95% efficiency rate and protected C-level and Board matters with 100% compliance.
Executive Assistant and Office Administrator - APG, 501(c)(3) - Washington
(2023-01 - 2024-02)
- Cost & Compliance Management: Managed office operations and budgets, achieving a 10% reduction in costs. Ensured 100% audit success and 95% document retrieval accuracy.
- Efficiency Improvement: Optimized administrative systems and procedures, increasing overall efficiency by 15%.
- Executive & Policy Support: Delivered support to the CEO, Board, and Federal Policy team, achieving 98% meeting satisfaction. Boosted data accuracy by 15% quarterly to support strategic decision-making.
