Caitlin Callihan

I’m a highly organized and dependable professional with experience in virtual assistance, Learning & Development, and education. I specialize in keeping the behind-the-scenes details organized so businesses and teams can focus on what matters most.

My experience includes administrative support, email and calendar management, appointment setting and follow-up, client communication, project coordination, social media support, content creation, and digital organization. I’m comfortable learning new systems and have experience with tools including Google Workspace, Microsoft 365, Canva, Trello, Monday.com, HoneyBook, Squarespace, and Zoom.

I’m known for being proactive, detail-oriented, and someone who follows through. Whether I’m communicating with clients, organizing a project, managing schedules, or tackling a long to-do list, I take pride in making things easier and more organized for the people I support.

I’m currently open to remote Virtual Assistant, Administrative Assistant, Appointment Setting, Client Support, and related opportunities.

CEO & Virtual Assistant (2025-07 – Present)

• Manage client inboxes, calendars, and communication.
• Maintain CRM systems, client records, and workflows.
• Coordinate appointments, scheduling & follow-up.
• Coordinate projects, deadlines, and deliverables.
• Create branded Canva materials and digital resources.
• Create, schedule, and manage client social media.
• Streamline workflows using Trello & Monday.com

Learning & Development Specialist (2025-09 – Present)

• Manage learning systems.
• Coordinate training projects and business needs.
• Partner with stakeholders to improve processes.

Master's in Teaching – University of Maryland University College (2017 – 2019)

Bachelor of Arts in English – Johns Hopkins University (2012 – 2016)

Certification in Google Project Management Certification – Coursera (2026)