Accounts Payable Specialist - Lancesoft, Inc. for Catalent - San Diego, California
(2026-03 - 2026-05)
- Process invoices accurately, on time, with the appropriate approvals and routed correctly.
- Attention to detail to ensure invoices are accurately dated, coded and contain the proper PO with supporting documents prior to processing or escalation.
- Support the AP shared inbox management by routing invoices correctly, identifying any missing information and coordinating follow-up with vendors and internal stakeholders.
- Respond to vendor inquiries promptly regarding payment status, invoice receipt, remittance dates and any other general AP related questions.
- Follow up with vendors and employees to obtain corrected invoices, missing receipts, supporting documentation and updated banking information for ACH payments.
- Support AP Aging review, unpaid invoice follow-up and month-end close.
- Maintain organized, audit-ready documentation for invoices, approvals, payment communications and vendor records.
- Assist with vendor setup and payment method maintenance including updates to remittance details and vendor master data.
- Support process improvements across AP and procurement workflows to improve efficiency, accuracy and turnaround times.
- Demonstrated a strong attention to detail, responsiveness, operational accuracy, and customer service in the day-to-day AP operations.
Inventory Accountant - Shipcom Wireless - Houston, Texas
(2025-01 - 2025-11)
- Perform daily review of expense activity in Concur to ensure transactions are properly supported, coded, and compliant with company travel policy.
- Maintain organized, audit-ready documentation for expense reports.
- Support process improvements for expense reports.
- Process invoices accurately, on time, with the appropriate approvals and routed correctly.
- Attention to detail to ensure invoices are accurately dated, coded and contain the proper PO with supporting documents prior to processing or escalation.
- Support the AP shared inbox management by routing invoices correctly, identifying any missing information and coordinating follow-up with vendors and internal stakeholders.
- Respond to vendor inquiries promptly regarding payment status, invoice receipt, remittance dates and any other general AP related questions.
- Follow up with vendors and employees to obtain corrected invoices, missing receipts, supporting documentation and updated banking information for ACH payments.
- Support AP Aging review, unpaid invoice follow-up and month-end close.
- Maintain organized, audit-ready documentation for invoices, approvals, payment communications and vendor records.
- Assist with vendor setup and payment method maintenance including updates to remittance details and vendor master data.
- Support process improvements across AP and procurement workflows to improve efficiency, accuracy and turnaround times.
- Demonstrated a strong attention to detail, responsiveness, operational accuracy, and customer service in the day-to-day AP operations.
- Reconciled Amex credit card transactions, Bank of America credit card transactions and Chase Mastercard transactions for month end closing duties to ensure accurate financial statement preparation.
- Posted Journal entries.
- Integrated Concur expenses into NetSuite.
Accounts Payable Specialist - Risepoint - Dallas, Texas
(2024-03 - 2024-10)
- Support the AP shared inbox management by routing invoices correctly, identifying any missing information and coordinating follow-up with vendors and internal stakeholders.
- Respond to vendor inquiries promptly regarding payment status, invoice receipt, remittance dates and any other general AP related questions.
- Follow up with vendors and employees to obtain corrected invoices, missing receipts, supporting documentation and updated banking information for ACH payments.
- Support AP Aging review, unpaid invoice follow-up and month-end close.
- Maintain organized, audit-ready documentation for invoices, approvals, payment communications and vendor records.
- Assist with vendor setup and payment method maintenance including updates to remittance details and vendor master data.
- Support process improvements across AP and procurement workflows to improve efficiency, accuracy and turnaround times.
- Demonstrated a strong attention to detail, responsiveness, operational accuracy, and customer service in the day-to-day AP operations.
- Performed month-end close duties reconciling credit card charges through Divvy.
Accounts Payable Specialist - AKKODIS STAFFING FOR STRETTO - Irvine, California
(2023-09 - 2023-12)
- Process invoices accurately, on time, with the appropriate approvals and routed correctly.
- Attention to detail to ensure invoices are accurately dated, coded and contain the proper PO with supporting documents prior to processing or escalation.
- Support the AP shared inbox management by routing invoices correctly, identifying any missing information and coordinating follow-up with vendors and internal stakeholders.
- Respond to vendor inquiries promptly regarding payment status, invoice receipt, remittance dates and any other general AP related questions.
- Follow up with vendors and employees to obtain corrected invoices, missing receipts, supporting documentation and updated banking information for ACH payments.
- Support AP Aging review, unpaid invoice follow-up and month-end close.
- Maintain organized, audit-ready documentation for invoices, approvals, payment communications and vendor records.
- Assist with vendor setup and payment method maintenance including updates to remittance details and vendor master data.
- Support process improvements across AP and procurement workflows to improve efficiency, accuracy and turnaround times.
- Demonstrated a strong attention to detail, responsiveness, operational accuracy, and customer service in the day-to-day AP operations.
Senior Associate Travel and Expense Analyst - ADITI CONSULTING FOR AMGEN - Thousand Oaks, California
(2022-11 - 2023-07)
- Supported the travel manager by updating global travel policy, optimizing workflows for expense management, and enhancing employee compliance with travel guidelines.
- Resolved travel-related issues for employees, demonstrating a proactive and consultative approach to client service submitted to company travel mailbox by proactively collaborating with expense and corporate card departments, as well as Amex Travel, ensuring top-tier service delivery with swift and effective solutions.
- Collaborated with internal and external teams to identify cost-saving opportunities and drive best practices in travel management.
- Performed account reconciliations for Concur and CMC statements, ensuring timely and accurate payments.
Travel Accounting - TCW STAFFING FOR NEUROCRINE BIOSCIENCES - San Diego, California
(2022-04 - 2022-11)
- Perform daily review of expense activity in Concur to ensure transactions are properly supported, coded, and compliant with company travel policy.
- Maintain organized, audit-ready documentation for expense reports.
- Support process improvements for expense reports.
- Managed expense mailbox regarding employee questions, ensuring timely and accurate expense reports which provided exceptional customer service.
- Verified the credentials and legitimacy of physicians and prepared comprehensive transparency reports to ensure full compliance with Sunshine Act regulations.
- Supported the Accounts Payable department by organizing and filing vendor invoices, ensuring accurate record keeping and streamlined invoice management processes.
Concur Analyst - ASTON CARTER FOR SCILEX PHARMACEUTICALS - San Diego, California
(2019-10 - 2022-04)
- Perform daily review of expense activity in Concur to ensure transactions are properly supported, coded, and compliant with company travel policy.
- Maintain organized, audit-ready documentation for expense reports.
- Support process improvements for expense reports.
- Performed IT services for Concur, processed month-end accrual for Concur, and performed administrative duties for Concur to ensure company compliance with federal regulations.
- Temporarily supported the Accounts Payable team by processing invoices in NetSuite and QuickBooks, linking them to Bill.com, executing payment runs, maintaining the master vendor file, generating reports, and issuing checks, ensuring seamless operations for Sorrento Therapeutics and Bioserv while demonstrating strong teamwork during high-demand periods.
- Reviewed and reconciled Amex credit card transactions expenses in Concur, facilitated the issuance of new employee company credit cards by securing approval from the controller, and ensured activation for travel expenses, streamlining financial processes and supporting operational efficiency.
Travel Accounting - GENERAL ATOMICS - San Diego, California
(2018-10 - 2019-10)
- Perform daily review of expense activity in Concur to ensure transactions are properly supported, coded, and compliant with company travel policy.
- Maintain organized, audit-ready documentation for expense reports.
- Support process improvements for expense reports.
- Certified computer-generated reports to ensure the accuracy and compliance of accounting transactions.
- Conducted detailed analysis to enhance billing accuracy and accountability for project funding.
- Participated in research and analysis of accounting entries and initiated appropriate adjusting entries to maintain integrity of accounting records.
- Supported internal and external audits by coordinating document research and ensuring compliance with GAAP and SOX regulations, playing a key role in maintaining government contracts and avoiding potential fees.
Expense Report Auditor - VIASAT - Carlsbad, California
(2012-01 - 2018-10)
- Perform daily review of expense activity in Concur to ensure transactions are properly supported, coded, and compliant with company travel policy.
- Maintain organized, audit-ready documentation for expense reports.
- Support process improvements for expense reports.
- Assisted employees in booking flights and rental cars using Concur.
- Developed weekly company-wide collection of expense reports, increasing accuracy and ensuring compliances for federal law.
- Month-end accrual reporting for accurate financial statement preparation and expense recognition.
- Executed weekly interface report by utilizing Concur and Oracle for US and Ireland and reconciled unpaid / paid invoices for interface report and weekly unassigned airfare report, ensuring employees were properly reimbursed.
- Facilitated streamlined and accurate employee expense reports by fielding employee questions via company administered email.
- Became an SME in FAR and SOX to ensure accurate auditing and reporting, which increased company contract retention.
- Served as company-wide trainer for Concur, training over 2,500 employees.
Administrative Assistant III - GKN CHEM-TRONICS - El Cajon, California
(2011-06 - 2012-01)
- Processed sales, invoiced, posted cash, and balanced sales and cash daily.
- Collected cash on past-due invoices.
- Posted journal entries.
- Filed invoices weekly.
- Worked closely with procurement to correct invoices and ensured timely receipts.
Accounts Payable Processor - BAE SYSTEMS - San Diego, California
(2006-11 - 2011-01)
- Process invoices accurately, on time, with the appropriate approvals and routed correctly.
- Attention to detail to ensure invoices are accurately dated, coded and contain the proper PO with supporting documents prior to processing or escalation.
- Support the AP shared inbox management by routing invoices correctly, identifying any missing information and coordinating follow-up with vendors and internal stakeholders.
- Respond to vendor inquiries promptly regarding payment status, invoice receipt, remittance dates and any other general AP related questions.
- Follow up with vendors and employees to obtain corrected invoices, missing receipts, supporting documentation and updated banking information for ACH payments.
- Support AP Aging review, unpaid invoice follow-up and month-end close.
- Maintain organized, audit-ready documentation for invoices, approvals, payment communications and vendor records.
- Assist with vendor setup and payment method maintenance including updates to remittance details and vendor master data.
- Support process improvements across AP and procurement workflows to improve efficiency, accuracy and turnaround times.
- Demonstrated a strong attention to detail, responsiveness, operational accuracy, and customer service in the day-to-day AP operations.
