Executive Assistant (Project Lead) at Ever-Link Fertility Center (2024-12 – 2026-01)
Contract position serving as the primary right hand to C-suite leadership and investors during high-stakes Phase 1 launch.
- Strategic Partnership: Served as the primary right hand to C-suite leadership and investors, ensuring total operational alignment during the high-stakes Phase 1 launch.
- Project Coordination: Led execution of early-stage milestones, including floorplan coordination, agreement drafting, and managing timelines across legal counsel and general contractors.
- Financial & Vendor Coordination: Partnered closely with the Financial Analyst to track project expenditures and budget alignment; proactively negotiated lease agreements and vendor contracts to optimize costs during the build-out phase.
- Stakeholder Liaison: Acted as the central hub for communications, triaging requests from vendors and investors to maintain consistent project momentum and information flow.
- People Operations: Executed full-cycle recruitment coordination, including managing candidate pipelines, scheduling interviews, and supporting the onboarding of new staff.
- Executive Support: Directed all leadership scheduling and meeting logistics, allowing the executive team to focus exclusively on high-impact operating decisions.
Senior Executive Assistant at Skillz, Inc. (2021-10 – 2023-11)
- Multi-Executive Support: Directed comprehensive executive operations for multiple C-Suite stakeholders, ensuring seamless continuity across competing global workflows.
- Calendar Optimization: Managed high-volume, complex calendars, proactively resolving conflicts to maximize leadership's strategic focus and alignment.
- Travel & Expense Management: Oversaw executive travel planning, itineraries, and expense management, and led migration from Expensify to Concur, optimizing workflows and reducing corporate travel spend by 25%.
- Communication Triage: Served as a strategic gatekeeper, triaging high-volume inboxes and prioritizing incoming requests to ensure timely, professional responses.
- Efficiency Gains: Implemented communication protocols that reduced executive email backlog by 40%, significantly increasing departmental response velocity.
- Board Governance & Logistics: Led end-to-end board and executive session preparation in partnership with the CLO, including agenda planning, secure board packet distribution, and handling highly confidential governance materials.
- Event Planning: Executed high-impact team off-sites and corporate events, managing all end-to-end logistics, vendor contracts, and budget reconciliation.
Executive Assistant at International Game Technology (IGT) (2012-04 – 2021-09)
- Global Leadership Support: Provided high-level administrative partnership to the Chief Operations Officer in a high-volume environment, utilizing the Microsoft Office 365 suite.
- International Logistics: Orchestrated complex global travel itineraries and board meeting logistics across multiple time zones with 100% precision.
- Executive Communications: Authored executive briefing materials and curated meeting context to ensure leadership was fully equipped for critical board and stakeholder interactions.
- Expense Management: Managed and reconciled intricate expense reporting using Concur, ensuring strict compliance with global corporate travel policies.
- Team Development: Recruited, onboarded, and mentored a team of administrative assistants, establishing standardized SOPs to increase the department's operational capacity.
- Corporate Events: Led the logistical planning for large-scale employee morale events, town halls, and executive retreats, managing budgets and vendor relationships.
- Confidential Gatekeeping: Maintained a high-trust environment by triaging Outlook communications and managing sensitive documentation with absolute discretion.
Operations Manager & Personal Assistant to the Founder at Westward Dough Operating Company (2009-02 – 2012-04)
- Managed operations across 12 Krispy Kreme Doughnut locations, coordinating projects related to staffing, inventory, and process improvements.
- Developed and maintained operational reports, budgets, and performance tracking systems.
- Oversaw vendor relationships, negotiated contracts, and ensured service delivery aligned with operational needs.
- Coordinated cross-functional teams to execute business initiatives and improve workflow efficiency.
- Monitored operational risks and implemented solutions to improve performance and consistency.
- Supported recruiting, onboarding, and payroll coordination to ensure smooth operational execution.
- Managed personal logistics for the Founder.
