Contracts Manager - Intelsat General Communications LLC (d.b.a. IGC)
(2022-09)
Planning, drafting, negotiating, awarding, and administrating of contracts for goods and services for projects assigned by the Business Development and Sales team. Supports Project Managers and Channel Leads to whom assigned for the provision of high-quality, effective, and professional contracting services.
- Created an easy workflow process between the BD team and Contracts for Service Orders executions through DocuSign.
- Successfully implemented the follow-through for sale orders for external customers with easy access distribution through Salesforce.
- Built a bridge of communication with GSA to add CLINs while going through a contract extension and audit, which helped win SaaMS (1 Billion dollars funding award) and PLEO ($500 Million dollars award) contracts.
- Executed SO in emergency capacities which benefited from the help of the US government while in a crisis.
- Leading all contractual matters in the competitive bidding process included the issuing Bids No Bids, no bids, establishment of bidders' lists, drafting, coordinating, and releasing of the Invitation for Bid, evaluation of contractual content of bids, conduct of pre-award discussions, and award of contracts in accordance with the company's procurement procedures and bids submission through SAM.gov, GSA, etc.
- In charge of the GSA MAS Schedule monthly and quarterly reporting, CS3 reporting, and ISRs and eSRS reporting.
- Ensuring a sole source justification is obtainable for sole source contracts and deviations from prescribed procurement methods, ensuring adequate cost and pricing information is provided and analyzed, negotiating a fair and reasonable price, and for the establishment of a contract in accordance with the company's procedures.
- Signing contractual documents in accordance with the company's directive on signature policy.
- Tracking contract management and issuing regular tracking reports covering current status and upcoming milestones.
- Coordinating and liaising with subcontractors and government partners to ensure compliance and timely performance of all contract tasks were met.
- Performing all contractual matters as stipulated above under the FARs and DFARs flow-down regulations for hardware-intensive third-party contracts and broadband framework contracts.
- Performing contract management and administration tasks including processing payments, contract changes and amendments, settling claims, and termination action.
- Developing and contributing to the contracting playbooks and templates and supporting the continuous improvement of standard form agreements.
- Mitigating business risks by analyzing contracts' potential impacts and avoiding unfavorable terms and conditions.
- Informing the Principal Contracting Officer of status, problems, and concerns in weekly reports.
- Deputizing for higher-grade staff.
- Review government contract awards, modifications, and purchase orders, SOWs for fundings, applicable incremental funding (DFAR 232.706-70 and FAR 52.232–22), etc.
- Perform any other duties as may be required.
Contracts Manager - Onyx Government Services, LLC
(2021-06 - 2021-11)
- Developed an internal process to track all contracts newly awarded, renewals, and potential contracts to be awarded in the CRM database.
- Successfully used the new process to pull reporting, track funding, and ensure all contracts were compliant.
- Ensured that all new contracts are reviewed and negotiated timely and that subcontracts are issued to all subcontractors.
- Responsible for managing subcontractors on various programs.
- Followed appropriate procedures to create, administer, track, and document the contract appropriately in accordance with the FAR and other government requirements as well as an internal process.
- Ensured complete and accurate contract closeout.
- Identified opportunities for efficiencies and/or process improvements where possible.
- Took all necessary steps to ensure that contract area policies and procedures are ISO compliant.
- Provided timely support to Business Development by processing Non-disclosures, Teaming Agreements, and proposal pricing.
- Managed Contracts and Subcontracts to ensure they are up to date and compliant and provide updates to Senior leadership.
Senior Contract Administrator - MCR Federal LLC (d.b.a. System, Planning, and Analysis)
(2020-02 - 2023-04)
Planned, drafted, negotiated, awarded, and administrated contracts for goods and services for projects assigned by the Director of Acquisition. Supported Project Managers to whom assigned for the provision of high-quality, effective, and professional contracting services.
- Created an easy workflow process between the Global and US base company, which includes Internal Work Order (IWO) for internal company subcontractors.
- Managed contract funding $300,000 to $150 million dollars.
- Drafted an acquisition strategy on projects assigned.
- Led all contractual matters in the competitive bidding process, including the issuing of Notification of Intent to Invite Bids, establishment of Bidders' Lists, drafting, coordinating, and releasing of the Invitation For Bid, evaluation of contractual content of bids, conduct of pre-award discussions, and award of contracts in accordance with the Agency's procurement procedures.
- Ensured a sole-source justification is obtained for sole-source contracts and deviations from prescribed procurement methods, ensuring adequate cost and pricing information is provided and analyzed, negotiating a fair and reasonable price, and for the establishment of a contract in accordance with Agency and company procedures.
- Signed contractual documents in accordance with the Agency's and company's directive on signature policy.
- Coordinated and liaised with contractors and other Agencies and companies to ensure compliance and timely performance of all contract tasks.
- Performed all contractual matters as stipulated above for software-intensive contracts and software framework contracts.
- Performed contract management and administration tasks, including processing payments, contract changes and amendments, settling claims, and termination action.
- Provided high-quality and timely contribution to ACQ and NCI Agency reporting.
- Informed the Principal Contracting Officer of status, problems, and concerns.
- Performed any other duties as may be required.
- Created purchase orders, purchase requisitions, project codes, CLINs, and SLINs structure by task orders in Deltek.
- Reviewed contract awards, modifications, and purchase orders, fundings, applicable incremental funding (DFAR 232.706-70 and FAR 52.232–22), etc.
Contract Manager/Compliance Officer - vTech Solutions, Inc.
(2017-08 - 2020-03)
Worked with different levels of stakeholders within the organization to analyze and solidify an overall contract strategy. Reviewed, compared, and ensured employment contracts, vendor contracts, or contract proposals for new business.
- Became the company's Ambassador for Women-Owned Asian-American Small Businesses in Health IT.
- Successfully developed business case milestones for the company to grow revenue in other areas of the Government sector during the Pandemic, ex: Creating a tracking chart for the CDC to collect state-wide data of COVID patients from all 50 states' Health Departments.
- Managed contracts funding 50 thousand to 15 million dollars.
- Initiated, rolled out, and implemented compliance programs and systems.
- Ensured compliance of contracts with the regulatory and organizational requirements.
- Managed proposals from cradle to grave through SAP Ariba 7.0 and Deltek Costpoint CRM software.
- Acted as the prime liaison between the areas, stages of contracts, and compliance.
- Ensured maintenance of an effective compliance monitoring, tracking, and communication policy.
- Supported the department in performing internal audits on existing policies and procedures, investigations, and developing recommendations that align with company compliance policy.
- Interacted with members of other departments to ensure contract information completes.
- Ensured that vendors are in compliance with legal requirements.
