Administrative Assistant - Ludlow Early Learning Center - Shaker Heights, OH
(2024-08)
Shaker Heights Administration
- Accountable for incoming calls
- Accountable for completing attendance for the entire day in PowerSchool SIS
- Including UPK (Universal Pre-Kindergarten) attendance
- Including attendance for families with County Vouchers
- Accountable for all student records; personal/confidential and educational related
- Strive to ensure the safety of all students
- Roster all students in their classes; based on LRE
- Call families for suspected disabilities for school Psychologist and Special Education Coordinator
- Welcomed families for PBAs and evaluations
- Assists with special projects, research, collect data, and prepare reports as directed
- Facilitate the physical and electronic organization and management of student records
- Handle preschool finances, including collections, deposits, and tuition tracking
- Organize and manage inventory, supplies, and equipment
- Schedule and direct building tours for prospective families and visitors
- Schedule and direct orientation for new students and their families
- Supervise the health office in the absence of the school nurse
- Accountable for covering all classes; logistically and physically (maintaining all State and UPK ratios)
- Manage or assist with the communication tools for the building including the school website, master calendar, weekly District newsletter for Ludlow ELC
- Manage and document building safety drills (tornado, fire, and lockdown)
- Develop and implement a system and procedures for closing the school year
- Including organizing Preschool promotion
- Closing out all UPK enrollments
- Admit and monitor visitors according to the building safety procedures
- Coordinate transportation and field trip logistics
- Manage and maintain building equipment including copiers, fax machines, laminators, and other related equipment. Place service calls and order supplies
- Manage all UPK Scholarships and demographic data
- Address behavioral issues and maintain a positive learning environment
- Maintained binder(s) and spreadsheet dedicated to State licensing; held staff accountable for completing all required trainings in OCCRRA
- Picture Day Liaison
- Monitor all 30-minute preschool lunches
Administrative Assistant - Shaker Heights Middle School - Shaker Heights, OH
(2023-08 - 2024-07)
Shaker Heights Administration
- Accountable for incoming calls
- Accountable for completing attendance for the entire day
- Accountable for all student records; personal/confidential and educational related
General Office Secretary - Monticello Middle School - University Heights, OH
(2016-08 - 2023-08)
Cleveland Heights-University Heights Board of Education
- Represented Monticello in a professional manner during all interactions with students, staff, parents & community
- Accountable for all incoming calls
- Accountable for transfer of students' records to new schools and withdrawing students
- Accountable for all student records; personal/confidential and educational related
- Withdrew students with guardian permission
- Worked with registration in regards to pulling students from district; students who attend our schools illegally
- Kept all grade student file folders up to date and organized
- Entered student obligations for textbooks, uniforms, etc.
- Worked directly with principal, assistant principal and dean of students concerning the behavior of students; emailed parents concerning discipline, printed off discipline paperwork, handled detentions and Saturday school paperwork, etc
- Corrected behavior in Infinite Campus
- Assisted in the removal of students from classrooms due to behavior; handled confiscated cell phones
- Kept a positive attitude and became role models to many students; developed great relationships with students and parents
- Completed student/family/community mailings; i.e. fee batches, report cards, etc
- Maintained chromebooks for student; distributed replaced chromebooks to students from IT Department
- Assigned lockers to new students
- Covered the Administrative Assistant and Attendance Secretary when needed
General Office Attendance Secretary - Monticello Middle School - University Heights, OH
(2012-08 - 2016-06)
Cleveland Heights-University Heights Board of Education
- Accountable for incoming calls
- Accountable for completing attendance for the entire day
- Making sure teachers complete their attendance
- Accountable for reaching parents if their child is not in school
- Accountable for correctly marking students' attendance
- Accountable for printing and mailing attendance letters, daily
- Weekly meetings with the social worker concerning students' attendance
