Cynthia Caruso

30 years procurement and contracts experience to include; managing and processing requirements for services, parts, equipment, materials, IT Hardware and Software, Construction, repairs, maintenance, and Manufacturing. Conducts market analysis and vendor management, solicits requests for quotes, proposals, information, and market research. Use of government mandatory sources (2GIT, ESI, Vibrant Works/Lighthouse, GSA Global Supply, and government contract and BPA holders.

Knowledgeable in SharePoint, Microix, ConWrite, Con-IT, Cabinet, SAP, Excel, Tsunami, JD Edwards, Aramont, Oracle, Cost Point, Con-IT, PIEE, Quick Base, MOCAS, and SPS. (a little Jira and Confluence). 15 years civil service for the DOD and 15 years federal contractor. Current clearance TS/SCI.

Contract Support II - Applied Research Solutions - AFLCMC/HNCK/EPASS UNITFIED PLATFORMS

(2023-11)

Cryptologic and Cyber Solutions.

• Closeout contracts by gaining signatures, documentation, and forms, using Release of Claims for de-obligating funds from contracts.
• Perform Incremental Modifications and manage FOIA requested documents and redacting bid responses.
• Create spreadsheets, track contract closeouts, funds, and support team.

Government Purchase Card Specialist - IPSECURE Inc. @ JBSA Lackland AFB - JBSA Lackland AFB

(2022-11 - 2023-10)

• Manages purchases requiring use of Government Purchasing Card.
• Review of and use of all mandatory government sources prior to soliciting for Request for Quote, Request for Information and Market Research using Air Force Advantage EBUY and NASA SEWP/ESI.
• Gain all quotes and information and documentation and copy to shared file, determine best value/winning quote, and submit request to Requirements Tracker.
• Ensure required government documentation, quotes, winning quotes are uploaded to tracker, gain approvals and assign cardholder for purchasing.
• Gain order/invoice, tracking delivery, receive deliveries and lock in secure location.
• Submit incoming request to tracker for IT hardware, software, maintenance, renewals, supplies, equipment, and training.
• Act as liaison between applicable contracting offices concerning commodities, procurements, and acquisitions.
• Created Slides and talking points for Mandatory Sources training.

Contract Closeout Specialist - P3I Inc. @JBSA Lackland AFB - JBSA Lackland AFB

(2022-03 - 2022-11)

• Gain information and documentation to close out all previous years and current year contracts and provide weekly excel reports of closed and pending.
• Perform data automation duties for contracts department, to include at a minimum, using multiple automated programs and software to include a wide variety of recurring and non-recurring correspondence, reports, records, and documents to aid in the closeout procedures.
• Transform data/metrics to graphic form, assist with preparation of recurring reports modify contracts for closeout, gaining any funds remaining owed to the government.
• Assist with review, research, drafting responses and generation of copies in support of a variety of tasks to include Freedom of Information Act (FOIA) requests and protest actions or other claims against the agency.

Contract Closeout Specialist - Technik, Inc. @JBSA Lackland AFB - JBSA Lackland AFB

(2021-01 - 2022-02)

• Gain information and documentation to close out all previous years and current year contracts and provide weekly excel reports of closed and pending.
• Perform data automation duties for contracts department, to include at a minimum, using multiple automated programs and software to include a wide variety of recurring and non-recurring correspondence, reports, records, and documents to aid in the closeout procedures.
• Transform data/metrics to graphic form, assist with preparation of recurring reports modify contracts for closeout, gaining any funds remaining owed to the government.
• Assist with review, research, drafting responses and generation of copies in support of a variety of tasks to include Freedom of Information Act (FOIA) requests and protest actions or other claims against the agency.

Contract Closeout Specialist - Technik, Inc. @JBSA Lackland AFB - JBSA Lackland AFB

(2018-04 - 2019-08)

• Gain information and documentation to close out all previous years and current year contracts and provide weekly excel reports of closed and pending.
• Perform data automation duties for contracts department, to include at a minimum, using multiple automated programs and software to include a wide variety of recurring and non-recurring correspondence, reports, records, and documents to aid in the closeout procedures.
• Transform data/metrics to graphic form, assist with preparation of recurring reports modify contracts for closeout, gaining any funds remaining owed to the government.
• Assist with review, research, drafting responses and generation of copies in support of a variety of tasks to include Freedom of Information Act (FOIA) requests and protest actions or other claims against the agency.

Contract and Procurement Specialist - Workforce Solutions Alamo Admin

(2019-08 - 2020-11)

• Manage, load, and create requisitions in Microix Workflow Module.
• Send Purchase Orders and pay by credit card online for suppliers, services, equipment, IT Hardware, and Software.
• Receive all deliveries ensuring facilities applies Asset Tags to assets and arranging for pickup by IT or delivery to customer.
• Choose proper order methods, and tracks orders for delivery.
• Process RMA for return and gain credit information for Fiscal.
• Create processes and procedures for posting to ESBD (TEXSMART), and Website.
• Create Vendor List.
• Create processes for creating requisitions for purchase orders and contracts.
• Create active and expiring contracts spreadsheet updating it monthly.
• Work with all departments on special projects and create listing and pull files for Audits.
• Research and create vendor lists prepare statement, or works, create solicitations for request for quote, Proposal, and Information.
• Post solicitations properly, monitor for questions and answers and create spreadsheet of findings to determine best value.
• Notifying selected vendor/s and create contracts.
• Manage and track delivery, performance, and costs.
• Identify possible risks and research vendor production, quality standards and financials.

Spot Buyer - Accenture

(2017-10 - 2018-01)

• Work closely with Accenture and UTC customers, managers, and suppliers to become a key source of information regarding parts assigned.
• Issue Daily purchase trackers.
• Responsible for preparing, administering, and managing RFQs.
• Negotiate pricing to meet or beat standing pricing and place purchase orders.
• Responsible for the selection and use of approved vendors, determining whether they are sole or single vendors.
• Develop relationships and work with suppliers.

Spot Buyer - Accenture

(2015-03 - 2015-08)

• Work closely with Accenture and UTC customers, managers, and suppliers to become a key source of information regarding parts assigned.
• Issue Daily purchase trackers.
• Responsible for preparing, administering, and managing RFQs.
• Negotiate pricing to meet or beat standing pricing and place purchase orders.
• Responsible for the selection and use of approved vendors, determining whether they are sole or single vendors.
• Develop relationships and work with suppliers.

Contract Specialist - San Antonio Housing Authority

(2017-04 - 2017-09)

• Manage and create purchases for daily PO generation for 16 vendors.
• Prepare solicitations for request for proposal, quick quote, and information for bid, follow up through contract creation for services, supplies, materials, and equipment.
• Create addendums, respond to questions, extend closing date and time, Input data in google mail, Microsoft Excel, JD Edwards, and SAHA website.
• Ensure contracts follow contract management systems, procedures, and policies.
• Responsible for responding to issues and questions related to contract activity emanation from both internal and external sources.
• Create vendor lists, solicitations, statement of works, justifications, and Blanket Agreements and Small business Agreements.
• Be a key source of information for vendor management.

Contract Specialist - Department of Veteran Affairs

(2016-05 - 2017-03)

• Responsibilities included procurement of supplies and services using procedures outlined in the Federal Acquisition Regulations, VA Acquisition Regulations, Public Law, and agency policy.
• Prepare and administer contract and program related documents including pre-award, award, modifications, claims and disputes, and contract closeouts.
• Perform complete review of recommended sole-source requirement and conducted necessary market analyses to test the noncompetitive assumptions or requisitions.
• Coordinate with officials to obtain funding, waivers, certifications, and approvals.
• Managed and performed contract administration function i.e., contract scope determinations, contact modifications, supplemental agreements, justifications and approvals, approval reviews/fair opportunity evals and claim disputes throughout the contract life cycle to final closeout of contract completion.

Buyer - Becton Dickinson

(2014-11 - 2015-02)

• Manage and perform the acquisition process from inception to award.
• Responsible for the timely acquisition of a variety of medical, IT, technical and specialized supplies, and services in support of the client.
• Select contract type, method of sonication, contract terms and conditions, market analysis to determine availability of product or service.
• Work with accounts payable to ensure invoices were paid timely, and track deliveries.

Collection Analyst - Alamo Concrete Products

(2014-07 - 2014-11)

• Responsible for the collection of cash, check and credit card payments.
• Manage large number of vendors to make contact, gain payment information and add information to Aramont (4400).
• Adjust electronic customer files.
• Gain signature of approval on adjustments, credits, and refunds.
• Print ledger for divisions copying into excel worksheet.

Purchasing Specialist - INDYNE, INC. @ Eglin AFB - Eglin AFB

(2013-03 - 2013-10)

• Manage and perform the acquisition process from inception to award.
• Responsible for the timely acquisition of a variety of aerospace, manufacturing, IT, technical and specialized supplies, and services in support of the client.
• Select contract types, methods, terms, and conditions, and conducted market research and analysis to determine best value and availability of product or service.
• Provide excellent customer service, review drawings, and select qualified suppliers.

Procurement Specialist - Crestview Aerospace

(2012-07 - 2012-12)

Responsible for procurement of supplies and services using procedures outline in the Federal Acquisition Regulations.