Accounts Payable at Aircraft Spruce and Specialties Co
- Reviewed all invoices for approval and other appropriate documentation and information
- Reconciled vendor statements
- Ensured credit is received/applied for outstanding credit memos
- Researched and solved vendor inquiries and discrepancies
- Made approved adjustment to vendor accounts as needed
- Accurately coded invoices for payment in accounting system
- Update and maintain vendor database
- Responsible for the timely and orderly filing of a paperwork generated by daily tasks
Administrative Assistant at La Sierra University
Temp.
- Processed all Enrollment Services employee's timesheet using Payroll's Kronos Software
- Completed Projects and special Assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
- Created various types of business documents using spreadsheets
- Processed departmental Invoices, Expense Reports, vouchers
- Improved quality results by studying, evaluating and re-designing processes; implementing changes
- Event Planning, Record Management, and Errands for the VP
- Process and sort daily email inquiries and requests from two accounts
- In charge of Scheduling Appointments for the Vice President
Office Administration Assistant at Fiberwrap Construction
- PO Generation and Management, assisted in entering timesheets
- Updating AR Aging/Cash Collection Calls
- Prepared Monthly Billings for Contractors (AIA Forms, Waivers, and Customer's Billing Forms)
- Entered Monthly invoices in JDE, and Setup Billing Lines and Entered Change Orders
- HR- Assisted with New Hire On-Boarding/Orientation/All Paperwork (including Electronic 1-9 Form)
- Received, Reviewed, and coded submitted all Vendor/Supplier invoices for Payment (Used TAPP System)
- In charge of keeping SharePoint Updated by uploading all invoices, CO, Warranties in the correspondent Project Files
- Reviewed & processed employee's Expense Reports out for Approval
- Receptionist/Customer Service: Provided with administrative support to members of the
Office Assistant at Westland Freight Inc
- Assisted in accounts receivable, including invoicing, payment collection, account monitoring, aging reports, and payment reconciliation
- Processed accounts payable by reviewing, coding, entering, and preparing invoices for payment and check runs
- Processed weekly payroll, including pay adjustments, deductions, payroll reports, and paycheck distribution
- Prepared accounting transactions, maintained financial records, and generated management reports
- Maintained employee, project, and financial records while ensuring accurate documentation
- Provided administrative support by greeting visitors, answering phones, handling mail, filing records, and delivering customer service
- Coordinated office operations, including shipping, reservations, office supply inventory, and company activities
