Disability Coordinator/Physicians Administrative Assistant - HMH Orthopedic Specialists of NJ - Paramus, NJ
(2023-11)
- Prepare and submit on a timely basis all disability forms to the State of NJ and private insurance companies (Sedgwick, Hartford, etc.) via fax or email for entire practice of 13 physicians
- Scan completed disability forms into patient charts
- Answer telephone calls from patients advising on where to obtain disability forms, how to complete and where to submit
- Scan and send all requests for medical records to CIOX
- Keep track of physicians licenses (CDS, Medical, DEA, etc.) to be sure all are up-to-date and valid. Complete necessary applications to renew licenses if necessary
- Keep track of all attorney requests for narratives and IME's for all the physicians
- Send invoices and W9's for fees associated with preparing narratives. Review and edit narratives and send all required documents to attorneys
- Open mail for entire practice; sort and distribute daily
Medical Receptionist/Front Desk - HUMC Dermatology - Forest Medical/HUMC Pediatrics, Hackensack University Medical Center - Paramus, NJ/Hackensack, NJ
(2018-08 - 2023-07)
- Welcome and greet all patients, visitors and pharmaceutical reps, whether in person or over the phone and act as a liaison between patient and provider(s) while maintaining a polite, consistent phone manner using pleasant telephone etiquette
- Full knowledge of EPIC System: register new patients and update existing patient demographics by collecting patient information including personal, financial and insurance information during the check in process, verifying insurance thru Navinet and Emdeon
- Check patients in and out and collect insurance co-payments, schedule future appointments
- Protect patient confidentiality by making sure protected health information is secured, not visible to other patients and logging off the computer before leaving it unattended
- Relay information clearly to patient on follow-up appointments and lab tests
- Prepare referrals
Executive Administrative Assistant/Personal Assistant - Unilever - Englewood Cliffs, NJ
(2013-01 - 2016-08)
- Provide administrative support to VP, Walmart International-Unilever; Shopper Marketing Director, Walmart International and International Team
- Handle confidential correspondence
- Maintain daily calendars and schedule meetings, ie telepresence, video-conference, live meetings
- Manage and arrange all logistics for off-site departmental meetings
- Liaison between Global CD departments to insure proper communications
- Organize the details of travel arrangements and itineraries
- Process monthly expense reports and provide supporting documents
- Play a vital role in assisting Ex-Pat's to make a smooth transition to the US
- Order stationery supplies and process departmental purchase orders as necessary
- Maintain movement schedules (travel and vacation)
- Handle all Global visitor arrangements; hotel, transportation, etc.
Executive Administrative Assistant – VP of Customer Development - Unilever - Englewood Cliffs, NJ
(1978-04 - 2013-01)
Executive Secretary - VP of Manufacturing - Unilever - Englewood Cliffs, NJ
(1978-04 - 2013-01)
Secretary - Director of Contract Manufacturing, (1) Manager, (1) Technical Manager - Unilever - Englewood Cliffs, NJ
(1978-04 - 2013-01)
Secretary - Director of Materials Planning, (1) Operations Manager - Unilever - Englewood Cliffs, NJ
(1978-06 - 2016-08)
