Administrative/Special Projects Assistant to Managing Director of Tech and Operations at BlackRock (2022-10 – 2023-04)
Contract position providing administrative and special projects support to the Managing Director of Technology and Operations.
- Schedule travel arrangement, Manage and enter expense reports through Concur
- Schedule and Management team meeting
- Assistant with setup on meetings and call
- Updating and monitoring various spread sheets including project data library and project and product data
- Updating the database file and follow up the submitted and approved changes by the business teams
- Assisting in the organization of project team and client meetings
- Following Instructions & Procedures
- Being the 'anchor point' for the Tech and Operations Managing Director to ensure that the organization always has an entry point
- Provide overflow work support for other project teams to meet deadlines
- Schedule online meetings and teleconferences
Asset Manager - Tech and Operations at BlackRock (2022-10 – 2023-04)
Managed company hardware assets and inventory control for over 4000 users.
- Help track all company hardware assets, deployment to over 4000 user
- Helping to reduce software audit expenses and theft
- Developed and implemented strategies to help control and maintain hard inventory count accuracy manually as well a through inventory system (Service Now)
- Monitor and maintain liquidation of hardware and other liquidation assets
- Organize structure storage locations
Office Manager/Administrative Assistant to C.E.O & C.F.O at LIIF (Low Income Investment Fund) (2019-01 – Present)
Temporary position providing office management and executive administrative support for NYC headquarters and supporting DC, SF, and LA offices.
- Providing quality support and ensuring efficient office workflow, oversaw daily operations for staff of 18 people in NYC and also supporting the DC, SF and LA offices
- Calendar Scheduling support for internal meeting request from all staff and executive
- Supervised, maintained responsibilities and hours of office cleaning staff
- Managed office board meeting preparations and set up
- Organization of office functions and events
- Managed and facilitated office work space development and coordinating office moves
- Manages the building badge access system for employees and visitors. Greets visitors
- Developed close working relationships with landlord and vendors. Coordinating repairs maintenance work and vendor negotiations
- Manager incoming mail and processes outgoing mail as well has handled daily operations of carrier serviced and issues
- Developed operations protocol for supplies ordering, package delivery and distribution and office request systems
- Assisted in resolving specific issue related to departmental needs and functions
- Enter Contract agreements into Salesforce
- Schedule travel arrangement through Concur
- Schedule local car service and travel
- Calendar Management for internal and external meeting
- Manage and enter expense reports
- Provide support with documents and reports
Office Manager at F. Schumacher & Co. (2018-02 – 2019-04)
One year contract as Office Manager responsible for daily operations of 80 employees across 3 office spaces.
- Served as Office Manager responsible for providing quality support and ensuring efficient office workflow, oversaw daily operations of 80 employees and 3 office spaces
- Supervised, maintained responsibilities and hours of office cleaning staff
- Managed office board meeting preparations and set up
- Assist H.R in organization of office function and events
- Managed and facilitated office work space development and coordinating office moves
- Developed close working relationships with landlord and vendors. Coordinating repairs maintenance work and vendor negotiations
- Ordered, managed and coded office supplies and organizational purchase orders
- Asst H.R in organization of office function and events
- Handled daily operations of carrier serviced and issues
- Developed supplies ordering, package delivery and distribution and office request systems
- Assisted in resolving specific issue related departmental needs and functions
Administrative Assistant at Upper Manhattan Empowerment Zone Development Corporation (UMEZ) (2015-02 – 2018-02)
Administrative support for organization with responsibilities including executive travel, HR support, client interface, and office management.
- Assisted with arranging travel arrangement for Executives
- Assisted Human Resources Management in maintaining and creating documents, financial and other reports with strict confidentially
- Interface directly with a diverse population of clients as well as city officials, responding to various inquiries and concerns
- Answered multiple phone lines and directed calls to the appropriate departments
- Scheduled and maintained companywide Meeting Calendar for both internal and external meetings
- Provided administrative support for entire office which included management of special projects as necessary
- Assisted Management in planning, preparing and setting up conference room for Board meetings and company events
- Assisted the Legal Team prepare documents and binders for Executive board related meetings
- Created an inventory log of supplies, maintained and replenished office supplies for entire office and remained point of contact for any and all office and office equipment orders ensuring office expenses remained within fiscal year budget
- Distributed mail, and create and maintain expense reports for CFO approval
- Ensured Building Management is aware of any repairs for Company Suite
Administrative Assistant (part time) at Comprehensive Group / Grand Street Medicine and Rehab (2014-05 – 2015-02)
Part-time administrative support including meeting participation, report creation, and file management.
- Weekly in development meetings to discuss business status, reports and marketing
- Assisted Management in maintaining and creating financial and other reports
- Set up conference room for weekly and monthly meetings with Management and Company President
- Answered multiple phone lines and directed calls to the appropriate departments
- Log, monitor and process Office Staff Time Sheet
- Schedule and Maintain Meeting Calendar for conference rooms
- Provide Copy, fax and filing support for staff and Management
- Provided effective customer service with a diverse population of clients and patients, responding to various inquiries and concerns
- Create and log daily, weekly and monthly statistical report
- Order and restock supplies for office staff, medical supplies and maintain a log of all office and medical supply usage
- Obtain, verify and processed patients' medical insurance information, patient referrals and authorizations and schedule patients' medical appointments
- Correspond with business offices with regard to patient care, follow ups and post charges for patient visits and co pays as well as process medical records request and patient payments
Administrative Assistant / Medical Receptionist / A/R and Authorizations Specialist at Premier Physical Therapy & Wellness (2008-03 – 2010-09)
Administrative and reception support for physical therapy practice with focus on patient services and insurance authorization.
- Provided excellent customer service for patients responding to various inquiries
- Answered multiple phone lines and directed calls to the appropriate departments
- Scheduled patients' appointments and confirmation prior to appointments
- Posted charges for patient visits /co pays Maintained appointment schedules and meetings for Physical Therapist Called on and collected unpaid medical/self-pay claims from both medical insurances and patients
- Coordinated and obtained monthly reports to patients referring Physicians
- Obtained and processed patients' medical insurance benefits information, pre-certifications and authorizations from insurance companies
- Maintained records and scheduling of pre-certifications and authorizations for treatment
Administrative Assistant / Collector at Murray Hill Medical Group (2002-09 – 2008-03)
Administrative and billing support for medical practice including patient account management, insurance processing, and practice operations.
- Utilized my strong mathematical, analytical, organizational and communication skills to ensure reimbursement to the Collector / Administrative Assistant in medical practice
- Prepared and transmitted statements, electronic and paper claims daily
- Performed adjustments, write-offs and process refunds
- Prepared routine reports and correspondence for medical practice review
- Posted payments to patient accounts, processed and refer delinquent patient accounts to a private collection agency
- Operated daily productivity and activity logs
- Maintained computer master files for the entire medical practice
- Loaded and updated fee schedules, diagnoses and procedure codes
- Interact with patients of diverse populations and ensuring their office visit needs are met
- Posted charges for patient visits and co pays
- Maintained appointment schedules and meetings for doctors
- Obtained and processed patients' medical insurance information
- Answered multiple phone lines and directed calls to the appropriate departments
