Dianne Foley

Professional Administrative Assistant with over 30 years of experience providing comprehensive support and project coordination for executive leadership. Expert in Microsoft Office, complex Calendar Management, and precise Database Maintenance to optimize daily operations. Proven track record in streamlining virtual operations and managing digital records to ensure organizational efficiency in high-pressure environments.

Office Manager - JOHN FOLEY CONSTRUCTION SERVICES - Geneva, FL

(2018-09)

• Create and process proposals for new and existing work bids, ensuring professional Document Formatting and adherence to strict deadlines.
• Perform systematic Database Maintenance for all purchasing invoices and records to eliminate operational bottlenecks and improve retrieval speed.
• Manage and coordinate all contracts within the company and for external clients, ensuring 100% compliance and documentation integrity.
• Handle business bank accounts and check deposits while maintaining accurate digital financial records for the owner.
• Organize and track all Workers' Comp paperwork and COIs for sub-contractors, maintaining a high standard of administrative oversight.

Human Resources Secretary - PHYSICIAN ASSOCIATES LLC - Orlando, FL

(2017-06 - 2018-09)

• Managed complex Calendar Management for the Director of Human Resources, coordinating virtual meetings and onsite interviews.
• Performed high-volume Data Entry of applicant information into the HR tracking system with a 99.9% accuracy rate.
• Handled proactive Email Management and candidate outreach to facilitate the hiring pipeline for various medical and administrative roles.
• Maintained personnel files and digital indices in a confidential manner, ensuring adherence to data privacy protocols.
• Organized employee attendance data and provided detailed reports to management to support operational decision-making.

Executive Assistant to the Senior Vice President and General Manager - FIS BANKING SOLUTIONS (FORMERLY METAVANTE) - Orlando, FL

(2007-05 - 2016-04)

• Coordinated Leadership Meetings, Town Halls, and Control Board sessions, facilitating smooth communication across multiple time zones.
• Managed the SVP's calendar and approval workflows for Managing Directors, optimizing the executive's daily productivity.
• Handled expense reports and invoice approvals via Concur, ensuring precise financial Document Formatting and tracking.
• Organized complex travel arrangements and created high-impact presentation materials for sales turnover meetings.

Personal Executive Assistant to Chairman/CEO and Chief Operating Officer - WHITNEY GROUP - New York, NY

(1997-05 - 2005-02)

• Coordinated international Board meetings and client functions, managing logistics for virtual and in-person events.
• Handled daily phone and email interactions with worldwide clientele, serving as a primary point of contact for the CEO.
• Performed continuous Database Maintenance by updating client and candidate records to support recruitment operations.
• Managed personal and professional banking for the CEO, maintaining a high level of discretion and organizational accuracy.

Diploma in Executive Secretary - The Wood School (1988-09 - 1990-06)