Independent Contractor (Subcontracts) at Independent Contractor (2024-01 – Present)
Proactively identifies and analyzes subcontracting issues, solving standard/routine subcontract activities, regulations, and procurement policies and practices
- Independently conducts reviews of complex subcontract actions in all phases of the subcontract life cycle, develops and implements tactical action plans to address risks and opportunities
- Proactively provides support to the development, review, negotiation of NDA's, TA's, subcontracts, modifications consistent with company policies
- Responsible for compliance and accuracy of the subcontracts administration for assigned portfolio
Sr. Subcontracts Administrator/Buyer at VTG Defense, Inc. (2022-07 – 2023-12)
Administered subcontracts and procurement activities for defense contractor
- Issues RFPs and RFQs to subcontractors; Analyze and documents subcontractor source selection and sole source justifications
- Analyze and select necessary and appropriate prime contract and FAR/DFARS flow-down clauses
- Acts as contractual liaison with subcontractor and business representatives
- Supports subcontract change control process
- Supports the resolution of subcontract related claims and disputes
- Acts as point of contact for communication with law, finance, and business team functions for resolution of subcontract issues and disputes
- Supports business unit subcontractor sourcing, make-or-buy, and source selection decision process
- Reviews solicitations and prepares routine subcontract-related input for proposals
- Prepares requests for proposals for subcontractors
- Reviews proposals for task orders and contract modifications
- Reviews subcontractor representations and certifications and coordinates company vendor setup process as necessary
- Supports preparation of small business subcontracting plans and federal contract reporting (e.g., FSRS, ESRS, ISR/SSR reporting)
- Acts as back-up Buyer for large proposals
- Liaises with government and financial auditors
- Deltek CostPoint modules utilized: Accounts Payable, Purchasing, Reporting & Analytics, Time & Expense
- Agencies include Air Force, Army, DoD, GSA, Navy
Sr. Subcontracts Administrator at Valiant Integrated Services (2020-10 – 2022-06)
Supported proposal preparation, pricing activities, and subcontract administration
- Supports proposal preparation, pricing activities, including price negotiation, in conjunction with multiple departments to submit a compliant bid for on new work and task order proposals
- Support proposals for new business capture and task order proposals on Cost-Plus IDIQ's
- Formulates subcontracts in full compliance with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFARS), and internal procurement policy and procedures guidelines
- Analyze the subcontractor proposals and document the findings
- Ensure proper flow down of terms and conditions and technical specifications
- Performs price and cost analysis on subcontracts/proposals and documents negotiations
- Is proficient with fixed price, cost reimbursement, and time and material subcontracts
- Experience executing subcontracts subject to SCA (Service Contract Act) with wage schedules
- Acts as liaison between Valiant and the Subcontractor regarding requirements, performance, reporting requirements
- Develops and maintains follow-up status to the proposal/capture team and with subcontractors on all outstanding open subcontracts matters
- Advises management of potential risk and performance impact
- Develops and maintains all necessary reports associated with subcontracting activities
- Performs routine subcontractor due diligence activities as directed
- Maintains configuration control of contractual documentation sent to a subcontractor
- Ensures compliance with U.S. Statutes and regulations, particularly compliance with U.S. Export license statutes and regulations Foreign Corrupt Practices Act, and foreign government statutes and regulations as they apply to Valiant's contracts/subcontracts
- Deltek CostPoint modules utilized: Accounts Payable, Purchasing, Reporting & Analytics, Time & Expense
- Agencies Include Air Force, Army, DHA, DTRA, DoD, GSA
Contracts Administrator at SuprTEK, Inc. (2019-10 – 2020-10)
Provided contractual interface with Government Customers and industry partners
- Provide contractual interface with Government Customers and industry partners with respect to written bids and proposals as well as execute administration and management of contracts
- Provide general administration of Government Prime contracts and subcontracts
- Conducts/supports negotiations of agreements with Prime and/or subcontractors to include NDA, Teaming, Consulting, and Subcontract Agreements
- Conducts/supports proposal preparation; conduct negotiations; carry out customer and supplier activities to ensure proper contractual compliance and fulfillment per company policies/procedures, legal requirements, and customer requirements
- Advises staff of contractual matters; compiles and analyzes data/information; maintains historical information/files
- Maintains timely customer (internal and external) contacts and communications to successfully address all matters
- Coordinates with project managers and proposal team(s) on pricing and contractual inputs
- Acts as liaison between company and subcontractors, consultants, and vendors
- Maintains internal company database with contracts data and conduct periodic contract data reviews using approved checklist to ensure compliance with contract set-up and adherence to the master agreement terms and conditions
- Completed RFI's, RFQ's, RFP's
- Provide contract support for pre-award and post-award contract activities
- Deltek CostPoint modules utilized: Accounts Payable, Purchasing, Time & Expense
- Agencies include Army, DIA, DISA, GSA, NIH
Contracts Administrator at NetCentrics Corporation (2018-05 – 2019-10)
Tracked contract funding, administered modifications, and managed compliance
- Track contract funding and obligated amounts, preparing and submitting monthly booking and monthly backlog reports to Accounting, and providing input to internal and/or external briefings on contract financial status
- Coordinate and ensure completion of annual subcontractor reviews, analyze data, and work with Program Management to develop improvement plans as needed
- Maintain compliant contract and subcontract hard copy and electronic files in accordance with government approved standard requirements; provide guidance to team members on file structure set up and maintenance
- Coordinate and administer contract modifications to subcontractors for new awards and period of performance extensions
- Coordinate and administer contract and subcontract closeouts, working with Finance and Program teams
- Participate in review of proposal documents for compliance with regulations, directives, laws, statutes, and contracting policies as well as compliance with RFP/RFQ requirements such as contract management approach, subcontractor management, and small business subcontracting plan(s)
- Completed RFI's, RFQ's, RFP's
- Support back office operations and program/project management needs, as necessary
- Issue and execute NDA's and TA's
- Agencies include DISA, FTC, Navy, GSA
Subcontracts Administrator/Buyer at NCI Information Systems, Inc. (2015-12 – 2018-01)
Developed, negotiated and administered subcontract agreements
- Developed, negotiated and administered subcontract agreements from cradle-to-grave of moderate to high dollar value, risk, creativity and complexity, consistent with client requirements and organization's procurement policies/procedures
- Review purchase requisitions to assure adequacy of information, adequate justification of non-competitive procurements, determine best procurement approach, and identify sources
- Create and issue requests for proposals and quotations, review proposals for responsiveness and responsibility, determine reasonableness of price, and clarify business terms and pricing
- Support proposals, conduct price analysis, and negotiate price and price related terms and other subcontract provisions
- Work with other procurement and program staff to ensure compliance with required policies, procedures and performance
- Negotiate and finalize non-disclosure agreements and teaming agreements
- Create file documentation in accordance with FAR, CPSR and organization's policy
- Acts as back-up Buyer for large proposals
- Deltek CostPoint modules utilized: Accounts Payable, Purchasing, Time & Expense
- Agencies include NIH, Army, GSA, Navy
Contracts Administrator/Buyer at CRGT INC. (2012-06 – 2015-12)
Assisted in preparation and administration of contracts
- Assist in preparation, distribution, tracking, and status updates of contract packages for various types of contracts to ensure contract fulfillment in accordance with company policies, legal requirements, customer specifications, FAR, DFAR, and ITAR
- Review RFP's: assist in preparation of proposals, assist with associated negotiation and definitization activities
- Prepare proposal related agreements for execution
- Perform risk assessment of proposal/contract terms and conditions
- Issue all Corporate purchase orders in CostPoint
- Acts as back-up Buyer for large proposals
- Work with management and program teams to resolve issues, secure approvals, and ensure successful contract execution
- Generate and maintain contract documentation and download into contracts library on SharePoint
- Responsible for issuing NDA's and TA's for various Government opportunities
- Completed RFI's, RFQ's, RFP's
- Deltek CostPoint modules utilized: Accounts Payable, Purchasing, Time & Expense
- Agencies include DoD, Air Force, GAO, GSA, NIH, FDA, USPS, HHS
