Administrative Assistant to the Dean, School of Health Sciences & Behavioral Health at Great Basin College (2023-02 – Present)
Administrative Assistant to the Dean overseeing the School of Health Sciences & Behavioral Health department. Assists all faculty and staff ensuring all programs run efficiently, structured and successfully across GBC locations. Role consists of heavy multitasking and constant interruptions requiring attention to detail and quick thinking.
- Placing supply orders for skill labs and office supplies
- Entering and submitting invoices and renewing equipment warranties
- Managing Part Time Instructor hiring and terminations
- Entering Part Time Faculty period pay for each semester
- Assisting with establishing Affiliation Agreements for clinical sites
- Scheduling department and faculty meetings and taking minutes
- Scheduling advisement appointments between students and faculty
- Contacting candidates for interviews and scheduling interviews for Search Committee
- Pulling system reports for Dean and Program Directors
- Entering faculty travel and reimbursements and budget tracking
- Course scheduling and assisting students with Complio requirements
- Sending student correspondence from Acceptance to Dismissal letters
- Assisting with Pinning Ceremony planning and ordering
- Designing and creating program flyers, programs and advertisements
- Creating spreadsheets and templates for various needs
- Organizing files, answering phones and sending out mail
- Creating guidelines and procedures for organized efficient systems
- Working closely with Dean at different campus location with constant communication
- Overseeing Administrative Assistant II position and providing training
- Collaborating with various departments across GBC campuses for streamlined methods
Senior Service Associate at Morgan Stanley (2005-10 – 2022-07)
Senior Service Associate assisting the Branch Service Officer and Service Manager with operational duties and roles. Responsibilities included reviewing reports and alerts, processing trade errors, preparing correspondence, processing client deposits and check requests, and serving as designated Medallion Stamp holder.
- Reviewing and responding to various reports and alerts
- Aiding and completing trade errors and corrections
- Preparing outgoing correspondence for review and approval
- Processing incoming mail
- Reviewing and submitting operational documents and report filings
- Reviewing and approving client documents
- Processing client deposits
- Approving client check and money movement requests
- Answering incoming calls and greeting clients
- Taking messages and scheduling conference rooms
- Ordering and maintaining office and breakroom supplies
- Basic maintenance on office printers and copy machines
- Modifying office door lock system
- Designated Medallion Stamp holder
- Training receptionists on their duties and expectations
- Educating receptionist and new management team on operation procedures
- Communicating with operation team and assisting other branches
- Assisting support staff with client documentation and account updates
- Providing system procedure support and online services assistance
- Training and performing duties of Client Service Associate
- Working on site during pandemic while rest of office worked remotely
Assistant Food Manager at Raley's (2002 – 2005)
Responsible for overseeing the Bakery, Deli and Café departments. Managed task assignment and completion, supply and product ordering, food safety standards compliance, employee scheduling and training, sanitation procedures, and baking, packaging and pricing products.
- Overseeing Bakery, Deli and Café departments
- Assigning and ensuring completion of tasks by employees
- In charge of all supply and product ordering
- Ensuring products prepared according to food safety standards
- Maintaining visual requirements and stocked display tables
- Employee scheduling and training
- Enforcing sanitation procedures
- Baking, packaging and pricing products
- Backup cake decorator duties
- Taking cake orders and adding special client requests to cakes
- Writing and adding décor to custom cakes
