Administrative Assistant at Green Gorilla Pools (2024-12 – 2026-07)
Remote (weekends)
- Assist with preparing bids, proposals, and contracts
- Verify timesheets in the human resources information system to ensure accuracy for payroll processing
- Assist in submitting payroll
- Assist with any pending invoices
- Track project timelines, milestones, and deadlines using Microsoft Excel
- Process and log RFIs (Requests for Information)
- Maintain and track change orders
- Coordinate communication between project managers, subcontractors, and suppliers
- Support payroll documentation for field staff
- Assist with permit applications and inspection scheduling
- Maintain safety documentation and compliance logs
- Full cycle recruiting when needed, utilizing an applicant tracking system to manage candidate pipelines
- Assist with benefits administration support for employees
Branch Manager Assistant at Staffing Agency (2025-03 – 2026-02)
- Support Branch Staffing Manager with Daily Administrative and operational functions.
- Submit Payroll for clients ( 50 plus employees)
- Assist with employee onboarding, preparing offer letters and onboarding materials in Microsoft Word and Outlook, conducting background checks, I-9 verification, E-Verify, and compliance documentation
- Coordinate candidate interviews, orientations and job assignments
- Maintain accurate employee files and staffing records
- Communicate with clients and field employees regarding schedules and assignments
- Support payroll verification, timecard tracking, and issue resolution using Microsoft Excel
- Assisted with safety incidents / injuries
- Coordinate employee events
- Trained new staff
- Full Cycle recruiting
- Provide benefits administration support, coordinating enrollments and liaising with benefits providers
Assistant Property Manager at Riverview Mobile Estates (2013-03 – 2026-03)
Hybrid/ Remote
- Manage daily administrative and operational functions for a residential mobile home community
- Process rental applications, income verification, credit screenings, and lease documentation
- Collect rent payments, track delinquencies, issue receipts, and prepare legal notices
- Maintain resident files, inspections, and compliance documentation
- Coordinate vendors, maintenance schedules, and community repairs
- Conduct property inspections and enforce community policies
- Assist in eviction proceedings
- Assist in remodeling vacant mobile homes or new homes installed
Human Resource Coordinator at RND Contractors (2018-12 – 2022-05)
- Screen resumes and schedule interviews
- Coordinate background checks and drug testing
- Prepare offer letters
- Complete I-9 and employment verification
- Ensure certifications (OSHA, equipment licenses) are valid
- Maintain employee files
- Ensure labor law compliance (federal, state, local)
- Support workers' compensation claims
- Assist with incident documentation
- Collect timesheets from job sites
- Track overtime and prevailing wage requirements
- Assist with payroll verifications
- Full Cycle Recruiting
- Address employee concerns
- Support disciplinary documentation
- Post job openings for trades
- Submit weekly regular payroll and Certified payroll - prevailing wage jobs
Admin Dispatching Assistant at National Concrete Washout (2015-08 – 2018-05)
- Scheduled and dispatched drivers for concrete washout container deliveries, pickups, emergency services, and site cleanups
- Coordinated daily routes based on job site location, urgency, and driver availability to maximize efficiency and on-time service.
- Supported HR administration tasks including onboarding paperwork, driver files, timekeeping verification, and compliance tracking.
- Served as the primary point of contact for contractors, project managers, and job site supervisors, managing high-volume inbound and outbound calls.
- Provided bilingual (English/Spanish) communication to support diverse crews and contractors.
