Project Coordinator / Administrator - Bailey Construction Corp. - Milford, PA
(2024-01)
- Coordinate daily operations for active construction projects, ensuring timelines and deliverables are met
- Schedule crews, subcontractors, and materials to support efficient job site execution
- Communicate with project managers, field staff, and vendors to maintain workflow and resolve issues
- Track project progress, documentation, and compliance with safety regulations
- Assist with permits, inspections, and required project paperwork
- Maintain organized records of contracts, invoices, and project files
Office Manager & Service Department Manager - Cross-Fire & Security Co., Inc. - Astoria, NY
(2018-01 - 2024-12)
- Managed daily operations for installation, maintenance, and service departments supporting multiple construction and security projects
- Directed dispatch and scheduling of technicians, ensuring full field coverage and on-time service delivery
- Maintained technician certifications and ensured compliance with OSHA and FDNY requirements
- Coordinated project documentation including proposals, purchase orders, A-433 filings, blueprints, service reports, and invoices
- Liaised with engineers, contractors, clients, and city agencies to keep projects moving and compliant
- Oversaw equipment, vehicles, and uniforms to ensure field readiness
- Resolved job site and service issues quickly to minimize downtime and maintain client satisfaction
- Scheduled crews across multiple job sites, balancing priorities and deadlines
- Worked directly with FDNY and DOB inspectors to manage permits, approvals, and inspections
- Processed vendor invoices, purchase orders, and materials tracking for ongoing projects
- Assisted with hiring, onboarding, and training of field staff
Administrative Assistant - Cross-Fire & Security Co. - Astoria, NY
(2015-01 - 2018-12)
- Supported engineering and service teams with scheduling, coordination, and documentation
- Assisted with FDNY filings, compliance paperwork, and maintenance of logbooks
- Provided administrative support for project managers and field operations
Customer Service & Sales Support Representative - Phoenix Beehive Beverages - Brooklyn, NY
(2011-01 - 2014-12)
- Coordinated logistics and vendor communication for product distribution
- Built and maintained client relationships, resolving service issues and ensuring timely deliveries
- Supported sales operations and order processing
