Florencia Zacarias

Administrative and Operations professional with 5+ years of experience supporting executive leadership, managing office operations, and coordinating cross-functional teams in fast-paced environments across the United States and Argentina. Proven expertise in administrative support, process coordination, team communication, and remote collaboration. Strong organizational skills with experience managing multiple priorities, documentation, internal communications, and operational workflows in distributed teams.

Administrative & Operations Manager at Triple Five Distribution (2024-03 – Present)

• Lead administrative and operational processes across office, warehouse, and factory teams.
• Manage billing, expense tracking, accounts payable processes, and payroll coordination.
• Coordinate onboarding and administrative setup for new employees and contractors.
• Support executive leadership with calendar management, scheduling, travel coordination, and internal communications.
• Organize domestic business travel arrangements for employees and sales representatives across the United States.
• Coordinate company events, logistics, accommodations, and vendor communication.
• Oversee office operations and support communication between administration, logistics, sales, warehouse, and factory teams.
• Work closely with logistics operations using Nexus system and internal operational platforms.
• Maintain organization of confidential company and employee documentation.
• Support process improvements and day-to-day operational efficiency.

Retail Operations & Administrative Coordinator at Rouge Perfumerie (2023-09 – 2024-03)

• Managed accounts payable processes and monitored billing cycles in coordination with logistics and accounting teams.
• Supervised logistics coordination to ensure timely and accurate shipment deliveries.
• Conducted inventory control and follow-up across retail store locations.
• Coordinated emergency and operational travel arrangements for Central America retail locations.
• Assisted with operational reporting, documentation, and administrative support.

Administrative Assistant at MTR Associates (2023-04 – 2023-08)

• Provided administrative and customer support for a tax and accounting consultancy firm.
• Managed phone calls, messages, emails, and office communications.
• Assisted with reports, scheduling, documentation, and general office operations.

Accounting Administration Analyst at Site Desarrollo (2016-01 – 2019-05)

• Managed accounts payable processes and contractor payments for construction and real estate projects.
• Supervised daily banking operations, cash flow monitoring, and financial administration tasks.
• Coordinated payroll payments for employees and contractors.
• Supported communication and workflow coordination between directors, contractors, and administrative teams.
• Maintained vendor relationships and ensured timely payment processing.

Accounts Payable Specialist at Maria Cher (2013-01 – 2015-12)

• Managed high-volume accounts payable processes and invoice administration.
• Coordinated payments and maintained relationships with suppliers and vendors.
• Processed invoices, payment orders, checks, and accounting documentation.
• Assisted HR department with payroll support and administrative coordination.
• Supported inventory and operational administrative tasks.

Customer Service Representative at Banco Macro (2011-03 – 2012-11)

• Provided customer support for banking clients through the call center department.
• Assisted customers with credit card and personal loan account inquiries.
• Coordinated payment arrangements and account follow-up.

Bachelor's Degree in Business Administration – University of Buenos Aires (2011 – 2017)