Grace Evans

Administrative professional with over a decade of experience supporting executives, leadership teams, and multi-site operations: calendar and scheduling management, correspondence and document preparation, confidential records handling, vendor and budget coordination, and cross-team logistics.

Background spans construction, manufacturing, nonprofit, tribal, and corporate environments. Known for accurate recordkeeping, clear communication with leadership and staff at every level, and steady follow-through on detail-sensitive, time-critical processes.

Administrative & Team Support Lead - Alliance Maintenance - Norman, OK

(2023-10)

• Coordinate staffing schedules and administrative support across 3 management teams overseeing 100+ commercial buildings, maintaining accurate records and consistent communication.
• Lead and train two teams of 5 staff members, managing onboarding paperwork, scheduling, and documentation of safety and quality standards.

Credit Receivable Clerk - Locke Supply - Oklahoma

(2024-11 - 2025-12)

• Managed high-volume account documentation and reconciliations in a fast-paced corporate office environment, resolving customer issues with clear, professional communication.
• Prepared and tracked compliance documentation for tax and federal licensing requirements, maintaining organized, audit-ready records.

Director of Shared Services - Not Your Average Joe - Oklahoma

(2024-02 - 2024-11)

• Coordinated scheduling, interviewing logistics, and onboarding paperwork for a nonprofit serving individuals with intellectual, developmental, and physical disabilities.
• Prepared grant application materials and managed budgeting and compliance documentation across six locations, coordinating closely with leadership.

Administrative Coordinator, Benefits & Records - Otoe-Missouria Development Authority - Oklahoma

(2022-08 - 2023-08)

• Managed enrollment records and ongoing administrative documentation for employees across seven business entities.
• Processed biweekly payroll documentation for 100+ employees and served as the point of contact for questions from managers and staff at multiple locations.

Administrative Assistant, Onboarding & Scheduling - Trans-Tel Central - Oklahoma

(2021-10 - 2021-12)

• Managed candidate files and onboarding paperwork across multiple systems, supporting 175 new hires in a short timeframe.
• Scheduled and coordinated orientation sessions, background checks, DOT physicals, and drug tests across six administrative platforms.

Office Manager (Temporary) - Rangel's Construction - Oklahoma

(2022-01 - 2022-06)

• Processed weekly certified payroll for 35 employees and maintained organized employee records, benefit filings, and compliance documentation.

Office Administrative Assistant - Oklahoma Environmental Services - Oklahoma

(2020-10 - 2021-10)

• Developed and implemented employee orientation processes, documents, and training materials.
• Coordinated pre-employment testing, project invoicing, and field logistics using Deltek Invision.

Accounts Payable Clerk - QB Johnson Manufacturing - Oklahoma

(2016-09 - 2020-06)

• Managed full accounts payable function, including daily entry and coding of 200+ invoices, and supported a Veteran-Owned Small Business certification effort.

Administrative Assistant, Engineering Groups - Guernsey Engineering - Oklahoma City, OK

(2014-07 - 2016-09)

• Supported 11 engineering disciplines with proposal documentation and quotation processes contributing to $47M in projects won.

Administrative, Finance & Customer-Facing Roles - CH2M HILL, MidFirst Bank, Moore Public Schools, Copeland International - Oklahoma

(1999 - 2014)

Built foundational administrative and office support experience: executive and new-hire onboarding support, facilities and office operations, scheduling, customer service, billing/accounting, and compliance-driven document QC at engineering, banking, education, and logistics employers.

BA - Business Administration - York University