Construction Program Assistant - Georgia Department of Community Affairs
(2024-11 - 2025-09)
Manages Low Income Housing construction projects from the beginning stages to the final stages.
- Updates projects accordingly in Excel and the Project Management system daily.
- Reaches out to developers and clients to ensure the projects are moving along accordingly.
- Handles all other administrative duties in the construction department.
Accounting Assistant - SteelFab Inc - Norcross, GA
(2023-07 - 2024-11)
- Keys all Shop invoices received from the plants in Sage 300 for weekly check run.
- Processes all invoices and POs received in shared inbox ensuring correct cost codes and GL accounts are used.
- Processes AIA Billings, Pay Applications and requests waivers via LevelSet from Sub-contractors.
- Answers all accounting inquiries received in shared inbox from Project Managers and Vendors.
- Verifies Inactive Vendors in Sage 300 and sets up all new Vendors as needed via Sage 300.
- Requests annual job related and general COI's from sub-contractors to keep their files up to date.
- Reviews and reconciles vendor statements to ensure outstanding invoices are processed and paid in a timely manor.
- Assists Project Manager Assistants with GC Contract review as needed (Updating Sage300, Procore, requesting COIs & Exhibit L)
- Ensures W9s are updated, received, and filed for all vendors.
Administrative Coordinator I - Fulton County Government - Atlanta, GA
(2021-12 - 2023-07)
- Answered phone calls, provided information to callers and connected callers to appropriate employees/departments/divisions.
- Liaised between employees and upper-level management to resolve issues.
- Worked with AD Manager for the Finance Department and would assist with IT related matters for the Finance team.
- Analyzed finacial documents to verify accounting data and mathematical accuracy. Readied and implemented journal entries into system using AMS Software.
- Assessed accuracy, completeness of financial records.
- Assisted with administrative duties for Employee Benefits, Payroll and Pension divisions.
- Assisted with reviewing employee new hire documentation and finacial documents prior to submission to the proper department/divisions.
Lead Project Coordinator - Bellareed Construction and Remodeling - Norcross, GA
(2020-12 - 2021-12)
- Developed spreadsheet to maintain the process of all 50+ developing projects for the team.
- Performed administrative tasks such as ling paperwork, developing spreadsheets, and mailing out documents.
- Read through permitting paperwork, client contracts and quotes daily to ensure all data was entered correctly into the project software system.
- Paid close attention to detail while filling out applications for jurisdictions while educating myself on the construction permitting process.
- Pulled permits from the required jurisdictions for each project.
- Created training manuals and packets for project support in the permit department.
- Recruited and oversaw permitting personnel to achieve performance and quality targets.
- Trained new employees in the permitting department.
- Assisted with new employee orientation in the department.
- Assisted the drafting department during pre site plans developing phase. Would carefully read and verify blueprints/site plans prior to submission to any jurisdiction. Assisted in confirming that they were created accordingly to what was required from each jurisdiction.
- Would look at properties on surveys, plat and plot plans, via Google Earth and County/City GIS systems to understand the land and topography of where to place proposed structures.
- Generated reports for management and met weekly for progress review with them in the department.
- Reached out to clients on each phase of permitting to update them and educate them on what's occurring on their specic project.
- Main contact for clients and all required customer service.
- Scheduled inspections and made sure project site was prepared prior to construction for the crew and sub-contractors.
- Made sure all project deadlines were met and solutions were given for any issue.
Administrative Project Coordinator - LMI Systems Inc - Tucker, GA
(2019-12 - 2020-12)
- Maintained and monitored project plans, project schedules, work hours, budgets.
- Attended and participated in project meetings to document information required to improve project.
- Documented and followed up on important actions and decisions from clients.
- Provided all administrative support needed by Project Managers.
- Developed project strategies to help Improve TeamSync and QuickBase.
- Created tasks and sites in TeamSync to ensure all required data for upcoming projects were stored.
- Created reports in Excel for weekly performance of projects.
- Scheduled and assisted with hiring process for sub contractors in FieldNation.
- Ensured projects adhere to frameworks and all documentation was maintained appropriately for each project.
- Assessed project risks and issues and provide solutions where applicable.
- Assured project deadlines were met.
Office Coordinator - The Board of Pharmacy and Dentistry - Atlanta, GA
(2014-01 - 2019-12)
- Answered phones regarding dental complaints.
- Updated complaint records for customers on daily basis.
- Assisted pharmacy students to obtain licenses.
- Assisted management in the office as needed for all projects.
