Accounts Payable Specialist - Motive Partners - New York, NY
(2022-08)
- Monitor the AP inbox and process invoices accurately and timely
- Split the funds-related and intercompany invoices
- Perform vendors due diligence by collecting W-9 forms and payment instructions
- Coordinate treasury operations, including wire transfers, ACH transactions and intercompany funding
- Apply the credit memos
- Create new GL accounts and projects
- Set up and map the users and projects in Brex and be the first approver for all expenses
- Investigate failed payments and reissue them
- Assist with the annual 1099 filing preparation
- Verify vendor accounts by reconciling monthly statements
- Monitor bank accounts for incoming funds, circulate receipt to identify source and coding
- Reply to vendor and employee inquiries regarding invoices and expenses
- Handle accounts payable for multiple entities
- Assist with month-end closing activities
- Identify opportunities to streamline accounts payable processes
- Help with ad hoc projects
Accounts Payable Specialist - Desimone Consulting Group - New York, NY
(2019-04 - 2022-08)
- Sort, code and match invoices
- Review all invoices for appropriate documentation and approval prior to entry
- Verify vendor accounts by reconciling monthly statements, research and correct discrepancies
- Respond to all vendor inquiries
- Prepare and perform weekly check runs, wires and ACH's
- Void and reissue payments
- Reconcile domestic and international bank accounts daily and monthly
- Audit and process reimbursements for travel and expenses
- Monitor the bank activities daily for cash, wires, ACH's and checks
- Apply daily payments
- Post transaction Journal Entries
- Assist with monthly closings, 1099 fillings and yearly audit
- Perform ad-hoc assignments as needed
Accounting Clerk - Institute for Family Health - New York, NY
(2013-11 - 2019-04)
Accounts Payable
- Code and enter 250-300 invoices weekly
- Cut 100-150 checks biweekly to vendors and staff and mail them
- Audit expense reports and ensure compliance with expenditure controls and limitation
- Review and present purchase order invoices with errors to the Purchasing Department
- Reconcile vendors statements
- Set up new vendors and request W9 forms
- Respond to vendors and employees inquiries
- Enter and send daily cash log to upper management
- Ensure all the manual checks are timely and accurately recorded
- Assist with the month end close and annual audit
- Maintain an accurate filling system
- Provide administrative assistant to the Finance Department
Accounting Clerk - America Business Media - New York, NY
(2009-09 - 2013-09)
- Billed dues, registrations and sponsorships and issue debit and credit memos
- Performed collection efforts by phone and email
- Reduced outstanding AR by 50%
- Applied cash and credit cards payments and made deposits
- Received and verified invoices for goods and services
- Audited and process employees expense reports
- Managed the weekly check run and mailing
- Requested vendors' W-9 and heavy filing
- Ensure all office space and equipment are maintained
- Manage staff attendance and transit cards
- Request and supervise repairs
- Monitor office and kitchen supplies
- Ensure new hires and temps setup
- Other duties as assigned
Accounts Payable and Receivable Associate - Bonjour USA Tours - New York, NY
(2008-06 - 2009-09)
- Tour guides, bus companies, attraction parks and restaurants invoices and checks processing
- Cash deposit and tour guides' 1099 preparation
Cashier and Bookkeeper - La Maison d'Art - New York, NY
(2005-01 - 2008-06)
- Took reservations online and over the phone
- Welcomed guests upon arrival and attended to their needs
- Received payments and made change
- Entered and paid invoices
- Managed the cleaning staff
- Assisted with event planning and maintained the owner schedules
