Heather Rich

Highly organized and detail-oriented Executive Assistant with over 20 years of experience delivering comprehensive administrative support to Senior Executives. Adept at managing multiple priorities, ensuring timely completion of projects, and maintaining exceptional accuracy. Recognized for strong research and writing skills, independent work ethic, and ability to foster positive relationships across all organizational levels.

Dedicated and focused professional committed to driving efficiency and supporting executive success.

Executive Assistant - Munich re America - Princeton, NJ

(2015-02 - 2026-01)

Provide comprehensive support to the VP of Underwriting and his six direct reports, coordinating priorities, schedules, and deliverables across the Specialty Division.

• Manage complex calendars, resolve scheduling conflicts proactively, prepare agendas, and coordinate monthly department meetings and executive touchpoints.
• Arrange domestic/international travel and process expenses with accuracy and timeliness; ensure policy adherence and documentation completeness.
• Prepare executive level PowerPoint presentations and meeting materials; maintain version control and distribute collateral in advance via SharePoint/Outlook.
• Serve as primary contact for the Underwriting group: route inquiries, screen calls, and ensure responsive, professional communication with internal/external stakeholders.
• Partner with Marketing on sponsorships and donations; coordinate event planning, vendor communication, and stakeholder updates.
• Collaborate with HR to schedule interviews, coordinate candidate planning, and support new hire workflows and application access.
• Collaborate with financial analysts on monthly reports and client management spreadsheets; leverage advanced Excel functions for data organization and review.
• Oversee department office administration (supplies, ordering, facilities coordination), maintaining continuity of operations and budget awareness.

Executive Assistant to CFO - MISTRAS GROUP, INC. - Lawrenceville, NJ

(2013-06 - 2015-02)

Supported the CFO and Finance leadership with calendar management, travel coordination, and expense processing for domestic and international engagements.

• Prepared and formatted PowerPoint decks for investor visits and leadership briefings; ensured data integrity and timely distribution.
• Managed audit materials for Board meetings and administered uploads to BoardVantage; partnered with Audit to verify documentation accuracy and readiness.
• Coordinated recurring meetings, tracked departmental vacation schedules, and maintained reporting cadence through IFS; supported payroll with special projects.
• Collaborated with HR on targeted initiatives (mailings, project coordination) and with other administrative staff at large sales meetings and cross-functional events.
• Maintained confidentiality across finance, audit, and payroll activities, exercised sound judgment in sensitive matters.

Executive Assistant to CEO - HPC LIVE - Plainsboro, NJ

(2011-10 - 2013-06)

• Managed calendars, travel (domestic/international), and expenses for the CEO; served as the first point of contact for internal/external stakeholders.
• Coordinated logistics for Life Science events/meetings; reserved conference rooms, prepared materials, and supported onsite execution.
• Drafted, formatted, and proofed correspondence, presentations, and reports prior to client delivery, upheld brand, and quality standards.
• Conducted weekly check ins with executives to review workload and project status; provided additional administrative support (copying, mailing, document prep).

Executive Assistant - STATE STREET CORPORATION - PRINCETON, NJ

(2003-11 - 2011-05)

• Managed travel and expenses for two Executive Directors in Fund Accounting, and departmental leaders; orchestrated meetings and conference room scheduling.
• Controlled the flow of sensitive information, maintained confidential files, and mentored junior administrative staff on best practices and procedures.
• Coordinated HR-related processes (new hires, resignations), and addressed payroll/benefit inquiries, supported Accounts Payable processing.
• Owned key financial reporting deliverable for a strategic client (BlackRock), ensuring timely distribution and data accuracy.
• Led or contributed to special projects and community initiatives, including United Way campaigns and departmental charity fundraisers.

Associates - Business Administration - Mercer County College