Executive Assistant - Munich re America - Princeton, NJ
(2015-02 - 2026-01)
Provide comprehensive support to the VP of Underwriting and his six direct reports, coordinating priorities, schedules, and deliverables across the Specialty Division.
- Manage complex calendars, resolve scheduling conflicts proactively, prepare agendas, and coordinate monthly department meetings and executive touchpoints.
- Arrange domestic/international travel and process expenses with accuracy and timeliness; ensure policy adherence and documentation completeness.
- Prepare executive level PowerPoint presentations and meeting materials; maintain version control and distribute collateral in advance via SharePoint/Outlook.
- Serve as primary contact for the Underwriting group: route inquiries, screen calls, and ensure responsive, professional communication with internal/external stakeholders.
- Partner with Marketing on sponsorships and donations; coordinate event planning, vendor communication, and stakeholder updates.
- Collaborate with HR to schedule interviews, coordinate candidate planning, and support new hire workflows and application access.
- Collaborate with financial analysts on monthly reports and client management spreadsheets; leverage advanced Excel functions for data organization and review.
- Oversee department office administration (supplies, ordering, facilities coordination), maintaining continuity of operations and budget awareness.
Executive Assistant to CFO - MISTRAS GROUP, INC. - Lawrenceville, NJ
(2013-06 - 2015-02)
Supported the CFO and Finance leadership with calendar management, travel coordination, and expense processing for domestic and international engagements.
- Prepared and formatted PowerPoint decks for investor visits and leadership briefings; ensured data integrity and timely distribution.
- Managed audit materials for Board meetings and administered uploads to BoardVantage; partnered with Audit to verify documentation accuracy and readiness.
- Coordinated recurring meetings, tracked departmental vacation schedules, and maintained reporting cadence through IFS; supported payroll with special projects.
- Collaborated with HR on targeted initiatives (mailings, project coordination) and with other administrative staff at large sales meetings and cross-functional events.
- Maintained confidentiality across finance, audit, and payroll activities, exercised sound judgment in sensitive matters.
Executive Assistant to CEO - HPC LIVE - Plainsboro, NJ
(2011-10 - 2013-06)
- Managed calendars, travel (domestic/international), and expenses for the CEO; served as the first point of contact for internal/external stakeholders.
- Coordinated logistics for Life Science events/meetings; reserved conference rooms, prepared materials, and supported onsite execution.
- Drafted, formatted, and proofed correspondence, presentations, and reports prior to client delivery, upheld brand, and quality standards.
- Conducted weekly check ins with executives to review workload and project status; provided additional administrative support (copying, mailing, document prep).
Executive Assistant - STATE STREET CORPORATION - PRINCETON, NJ
(2003-11 - 2011-05)
- Managed travel and expenses for two Executive Directors in Fund Accounting, and departmental leaders; orchestrated meetings and conference room scheduling.
- Controlled the flow of sensitive information, maintained confidential files, and mentored junior administrative staff on best practices and procedures.
- Coordinated HR-related processes (new hires, resignations), and addressed payroll/benefit inquiries, supported Accounts Payable processing.
- Owned key financial reporting deliverable for a strategic client (BlackRock), ensuring timely distribution and data accuracy.
- Led or contributed to special projects and community initiatives, including United Way campaigns and departmental charity fundraisers.
