Documentation Control Specialist at Dooley – A Total Safety Company (2026-01 – 2026-07)
Fire Industry
- Maintain and manage document control systems and databases.
- Review documents for completeness, accuracy, and compliance with company standards.
- Track, process, and distribute controlled documents, including procedures, work instructions, specifications, drawings, and records.
- Manage document revisions and version control.
- Ensure proper filing, storage, retrieval, and archiving electronic and hard-copy documents.
- Coordinate document approvals and workflows with internal stakeholders.
- Monitor document retention schedules and ensure compliance with company policies.
Human Resources Specialist at Total Safety (2022-05 – 2025-04)
Oil & Gas Industry | 3,200 Employees | Hybrid
- Managed end-to-end onboarding and recruitment processes for over 1000 employees annually across corporate and field locations that included temporary part time and full time employees.
- Supported managers with policy guidance, performance discussions, and conflict resolution.
- Conducted orientations, facilitated new hire documentation, updated new hire documentation, and ensured compliance with federal and state regulations.
- Maintained accurate employee data in UKG Pro; ensured timely processing for payroll and benefits. The average time from offer to start date was 7 business days for employees to be fully cleared.
- Led I-9 audits and personnel file compliance checks; administered background checks and drug screening.
- Developed job postings, screened candidates, scheduled interviews, and issued offer letters.
- Acted as HR point of contact for employee questions, resolving general HR inquiries and concerns around pay, benefits, as well as general inquiries.
- Represented HR at recruitment events and partnered with hiring managers and HRBPs to meet staffing needs, held a 90% success rate.
- Collaborated in HRIS accuracy improvements and onboarding workflow enhancements, as well as help draft updated recruiting and onboarding templates.
Administrative Assistant, Educational Planning & Counseling at San Jacinto College (2013-05 – 2022-05)
- Supported HR and academic operations, including scheduling interviews, processing employee forms (EPAFs), and managing confidential documentation.
- Trained and supervised part-time employees; maintained training manuals and onboarding documentation.
- Assisted in drafting internal HR policies and emergency action plans.
- Managed calendars, scheduled events, and maintained records in compliance with institutional policies.
Administrative Assistant at Commercial Wireless Solutions (2011-05 – 2013-01)
- Supported office administration, billing, and HR-related functions such as vendor coordination and employee documentation.
- Improved efficiency by implementing streamlined administrative processes and document control.
