Project Coordinator, Project Management Team - Victory Energy Operations - Collinsville, Oklahoma
(2026-04 - 2026-07)
Position concluded following workforce reduction.
- Coordinated project activities to keep deliverables organized, on schedule, and accurately documented.
- Maintained project documentation, correspondence, drawings, schedules, and closeout records.
- Served as the central point of communication among internal teams, customers, vendors, and stakeholders, ensuring timely and accurate information flow.
- Monitored project milestones and followed up with responsible teams to keep schedules and deliverables on track.
- Tracked budget performance and assisted with identifying and reporting budget variances.
- Managed customer drawing submissions and downloaded, documented, and distributed customer comments for resolution.
- Created and maintained Excel spreadsheets to track project deliverables, drawing status, milestones, and closeout requirements.
- Reviewed P&ID drawings to prepare equipment tag lists and shipping lists for project execution and closeout.
- Supported project closeout by verifying that required drawings, documentation, shipping records, and deliverables were complete.
Quality Control Coordinator - GasTech Engineering, LLC - Sapulpa, Oklahoma
(2024-10-31 - 2026-04-09)
- Released manufacturing travelers and work packages to the production shop, ensuring documentation was complete and accurate.
- Controlled and implemented engineering changes by notifying management, collecting and revising router packages, and maintaining current revision levels.
- Managed customer documentation through GasTech's document control systems, including secure FTP sites and Autodesk Vault software.
- Reviewed Material Test Reports (MTRs) and Certificates of Conformance (CoCs) to verify compliance with GasTech requirements, customer specifications, and applicable regulatory codes and standards.
- Prepared and maintained material traceability documentation, including heat maps and weld maps, to support quality and compliance requirements.
- Supported the Quality Control Manager by generating quality reports, maintaining documentation, and assisting with daily quality assurance activities.
Document Administrator - Alfa Laval Inc. - Broken Arrow, Oklahoma
(2023-01-09 - 2024-10-28)
- Coordinated with Project Managers to prepare, organize, and deliver project documentation in accordance with customer requirements, project schedules, and contractual specifications.
- Managed the timely distribution of packing slips and shipping documentation to the accounting department to support accurate invoice processing and payment.
- Served as a primary point of contact for customers, responding to inquiries regarding project documentation, transmittals, and document status.
- Compiled, reviewed, and delivered final documentation packages, data books, and turnover documents, ensuring accuracy, completeness, and compliance with customer requirements.
- Created and maintained job books for the Spiral Heat Exchanger department to support manufacturing operations and document control processes.
- Maintained organized records and documentation while supporting document control and cross-functional communication between engineering, production, accounting, and customers.
- Assisted with company events, administrative projects, and accounting department activities, including packing lists and other documentation to support efficient business operations.
Project Coordinator - EagleBurgmann - Broken Arrow, Oklahoma
(2022-02-01 - 2022-12-31)
- Collaborated with Sales, Purchasing, Planning, Pricing, and Engineering teams to ensure customer quotations were accurate, complete, and aligned with technical and commercial requirements.
- Developed and applied pricing structures based on cost, target margins, and approved discount guidelines to prepare competitive customer quotations.
- Processed customer orders and provided order acknowledgments with accurate pricing, lead times, and estimated shipping dates while meeting customer expectations.
- Communicated proactively with customers regarding order status, schedule changes, and potential delays, providing timely updates and resolution options.
- Built strong cross-functional relationships with Operations, Engineering, Production, and Supply Chain teams to support efficient project execution and customer satisfaction.
- Reviewed purchase orders, RFQs, engineering drawings, technical specifications, and quality requirements to identify and resolve discrepancies before order release.
- Identified schedule risks early and coordinated with internal teams to mitigate delays while communicating impacts to customers.
- Monitored order progress throughout the production lifecycle, minimizing handoffs and processing delays to ensure timely and accurate order fulfillment.
