Corporate Paralegal at Mister Car Wash (2024-05 – 2026-07)
- Completed by applying and renewing licensing and regulatory filings with jurisdictions for new stores and existing stores
- Managed accounts receivable and accounts payable for legal matters
- Performed schedule clean-up and maintain accurate financial records
- Assist with general accounting tasks and reporting as needed
- Paid and managed all required business licensing, permits, certificates, and renewals
- Business Licenses and Business Tax Receipts, Business Licensing for jurisdictions including Towns, Cities, Counties, Fictitious/Assumes names, Trade Names, sign, electrical, waste water, other environmental permits (air quality, grit traps, oil and grease, UST or underground storage tanks, etc.), HSE (Health, Safety, and Environment) permits/licenses this includes stormwater, utilities that include water, sewer, and other reports and other renewals, completed Certificates of Use, Certificates of Occupancy Commercial Burglar/Security Alarms
- Found, vetted, and managed vendors. Created a repository for all MSA (master service agreements) for vendors
- Completed billing for outside counsel, vendors such as Construction companies and other billing tasks
- Continued training such as stormwater certification, Paralegal CLE (continuing learning units)
- Created new licenses, permits, certificates, and other items for new car washes in the USA
- Fire alarms, stormwater, wastewater, business registration, sales tax, etc.
- Provided research, support and clerical tasks, and document management support, this includes corporate entity management
- Reconciled credit card transactions, obtaining approval, requesting checks and following up permits, licenses, and other payables are paid on time
- Assisted Real Estate Attorneys and paralegals with acquisitions and new construction deals. Compute Rent Commencements and date for the Lease Department
- Coordinated and assisting with closings for corproate transactions
- Maintained legal files and managing legal documents. Calendaring and following up on all renewals and important dates
- Managed legal entity structure. Helped with new formations, dissolutions (closing entities), acquisitions by complying with state and other local legal regulatory requirements. Update all new entity documents with jurisdictions and other parties
- Drafted and reviewed subsidiary governance documents which includes bylaws, agreements, meeting minutes, written consents, and annual reports
- Performed accounting duties such as reconciliation of credit cards, accounts payable, reviewed and approved billing from outside counsel and other vendors
- Maintained records of Certificates of Compliance, Fire Permits, and Life Safety
- Small Claims: Prepared summary reports for internal stakeholders and management, contribute to developing processes and training programs to enhance critical safety response capabilities, and analyze incident trends and feedback to identify root causes. Worked with relevant teams to implement preventive measures, aiming to reduce the future incidents
- Completed intake of auto damages, calendar maintain, review, and manage claims
- Updated all department and teams, collect all evidence and documents (agreements)
- Human Resource: Handled safety incidents and claims. Responded and solved critical safety issues efficiently by coordinating with internal departments including loss prevention and the assigned attorney. Communicated when appropriate and applicable with customers. Maintained detailed documentation of incidents and resolutions
Risk Coordinator, Policy Administrator, and Patient Liaison in Quality Assurance and Risk Management at Oro Valley Hospital (2021-07 – 2024-05)
- Preventing lawsuits related to Oro Valley Hospital staff care of patients (0 during my tenure)
- Manage hospital risk reviewing quality of care complaints, prioritizing and responding based on severity
- Led command center during Arizona Health Joint Commission (TJC) or any other regulatory agency survey
- Log and manage resolution of issues in an event reporting system (ERS) application and ensure appropriate training or occur
- Send legal matters to appropriate attorneys and manage cases
- Review policies, plans, and protocols, and assign policies to Directors and Managers to review and update as necessary
Compliance Officer at Smart Motors and Creative Car Credit (CCC) (2020-08 – 2021-06)
- As a liaison for carriers, auto repair shops (we did most work, but not brakes and other repairs), I helped project manage work, claims, logged expenses, and helped with settlement, related to claims
- Maintained all required documentation to comply with OSHA rules and regulations
- Ensuring compliance with the Consumer Financial Protection Bureau (CFPB), Truth in Lending Act (TILA), legal requirements, privacy regulations, and other governmental rules and regulation is documented in the Compliance Management System
- Facilitation of audit lifecycle following internal auditing standards from the Institute of Internal Auditors IIA
- Manage regulatory risk with the owner, management and staff through monthly audits reporting any non-compliance to management and Owner for corrective action
- Conducted orientation and training for employees
- Managed a third-party provider of safety and compliance training for all employees
- Identified and informed the Owner of noncompliance issues, any safety risks, and offered recommendations of improvements and opportunities auditing and watching employees' work and conducted risk assessments related to jobs performed (Job Hazard Analysis). Such as watching mechanic work
- Facilitated incident investigation processes as needed and record safety incident information
- Made recommendations on process improvements and managed actions to completion
Compliance Auditor, Governance Department at Intuit, Inc. (2019-12 – 2020-06)
- Performed audit procedures on vendors in accordance with Government Auditing Standards
- Took CIA Certified Internal Auditor training
- Responsible for audit sections that including planning, testing, and documentation
- Helped prepare financial statements, footnote disclosures, and management letters
- Evaluated internal controls, identify issues, and propose practical recommendations
- Clearly communicated engagement status, findings, and progress with managers and teams
- Provided providing guidance as needed
- Contributed to help with process improvements and maintain audit documentation quality
- As always, keep all vendor and all companies' information was and is private and confidential
Compliance Analyst I, Promotion to Compliance Analyst II at GM Financial (2017-04 – 2019-05)
- Met all deadlines. Prioritized and scheduled work on monthly, yearly, and as applicable for new and ending Deals
- Proofread all Deals before submission to the EDGAR SEC Filing system for public view
- Completed SEC E-filing of monthly 10-Ds, regular 15-Ds, yearly ABS 15-G, yearly 10-K and other applicable filings
- Assisted Compliance Manager with filing the 10Qs, for new Deals: 8Ks, Form 4s, Quarterly Earnings Releases, Proxy documents, and any other applicable filings such as Amendments if deemed necessary
- Reviewed new contracts (Deals) for securitization contracts. Corresponded to financial institutions as applicable with Manager and Attorney's supervision and approval
- Self-directed research of all legal rules and regulations, state statutes, and other law updates
- Obtained, organized, and interpreted interdepartmental data preparing public securitization deals for SEC filings published on the SEC website including responsibility for all legal verbiage, issuance information, and financial data
- Supported the Compliance Manager during audit planning with internal audit and External Auditors (E&Y and Deloitte) evaluating systemic risk and updating future audits, helped manager in the analysis of departmental data and operations
- Wrote policy and procedures for monthly 10-D and yearly 10-K filings, and teamed with IT to create a paperless process
Paralegal, Risk Management at D.R. Horton (2015-04 – 2017-03)
- Prepared legal brief drafts, opinions and other documents researching occupational safety information in legal review publications, trade sites, and other sources
- Reviewed case material and distributed to appropriate internal and externa resources for action including litigation against the firm, third party subpoena, third party Insurance, etc.
- Proofread and fact checked documents drafted by executive council and third-party attorneys including complaints, legal briefs, court submissions, discovery requests, responses, and mediation submissions
- Point of contact for injury calls coordinating Workers' Compensation and other legal response with stakeholders and regulatory agencies as necessary
- Conducted online legal research using Lexus Nexus and other tools
- Coordinated with Regional Managers the implementation of DR Horton's Safety Program
- Provided oversight and compliance of the fire prevention program by asking Regions to participate in training
