Julie Grabeel

Extensive Executive Support Experience: I have over 10 years of experience providing comprehensive administrative and personal support to top-level executives. I am adept at managing complex calendars, coordinating travel arrangements both domestic and international, communication, organizing meetings and events, and preparing executive-level correspondence and presentations.

Exceptional Organizational Skills: I possess strong organizational skills, allowing me to efficiently prioritize tasks, manage multiple projects simultaneously, and meet deadlines with precision. My attention to detail ensures accuracy and consistency in all aspects of my work.

Proactive Problem-Solving Abilities: I thrive in fast-paced and dynamic environments, and I have a proven track record of effectively handling unexpected challenges and resolving issues quickly. I am skilled at anticipating needs, identifying potential roadblocks, and implementing proactive solutions to streamline operations.

PROFESSIONAL EXPERIENCE

Buckner International Dallas, TX

Sr. Executive Assistant to the CEO/Board of Trustee Support May 2020-Present

• Lead Support to the CEO and secondary support to the Executive Leadership Team
• Partner with Legal team in Board Support to all board members through agenda software support, logistics for virtual and in-person meetings, scheduling and notices all meetings, additional agenda support and vendor/venue relations
• Calendar and Schedule management for internal and external constituents, as well as for outside boards and speaking engagements, acting as a gatekeeper for all meetings and events
• Project management independently and in team settings, long and short term. 
• Extensive national & international travel coordination of flights, ground transportation, lodging, and event engagements for CEO and family members. 
• Email and calendar organization for CEO for a better ROI
• Communicate on behalf of the CEO internally, externally, and with board members in a professional manner saving time for the CEO 
• Drafts, proofreads, creates and conducts research related to meeting materials, and correspondence
• Builds meeting agendas for all executive leadership meetings and maintain meeting notes
• Highly trustworthy with all information, materials and related communications within the Executive office
• Daily expense management and yearly budget creation/management for the office of the CEO
• Positive relationship management skills and the ability to effectively interact with a diverse set of partners
• Prioritize, multi-task, and handle a continuously evolving, fast-paced environment
• Work independently with a strong personal dedication to meet deadlines
• Executive Administration leadership in Admin Advocacy Council supporting development, training, and support of company-wide Administrative Professionals
• Notary Public
• Hybrid Work Environment

American Achievement Corporation Dallas, TX

Sr. Executive Assistant to the CEO, CFO, COO Mar. 2019 – Mar. 2020

• Arranges & manages a complex calendar of appointments, meetings, and fast-paced scheduling conserving time for Execs
• Complete detailed expense reports, reconciling credit cards and track budgeting spending 
• Procures facility agreements, catering, room set-up, and details for executive & board meetings on and off-site
• Composes and prepares emails and acts as a point of contact and gatekeeper saving time for all Execs
• Project management with Communications team and overseeing EA projects
• Draft, proofread, and edit documents, Power Point presentations, agendas, and internal/external communications
• Arranges complex and detailed travel plans, itineraries and agendas for multiple executives with financial prudence
• Works with Communications team to execute large sales meetings coordination and execution with efficiency
• Serve as a liaison between staff and leadership team to communicate on the CEO’s behalf 
• Conducts research for projects and meetings, and prepares and edits data with accuracy
• Identifies current needs, assembling materials needed for meetings and travel 
• Supports CEO through communication and meeting preparation on external boards, committees, and groups
• Administrative support to COO, CFO through email, travel arrangements, meeting arrangements, and meeting support
• Provide assistance to office operations to include, but not limited to answering executive calls, accepting packages and other deliveries, vendor management, greeting visitors/guests/clients. 
• Coordinates internal events and manages office inventory
• Professional qualities: Well dressed, expert written and verbal communication skills, and emotional intelligence
• Highly trustworthy with discreet and confidential matters and materials
• Notary Public

A. Larry Ross Communications Carrollton TX

Sr. Executive and Personal Assistant to the CEO Feb.2018 – Mar. 2019

• Support the President/CEO with daily administrative and personal duties.
• Manage an active calendar of appointments, meetings, and travel arrangements across detailed domestic and international timelines, itineraries, and agendas
• Complete detailed expense reports and time-related billing 
• Project management skills in team assistance with PR book promotion
• Coordinate all internal events and manage office workflow coordinating with Account Executives
• Compile documents and research for meetings, phone calls, inquiries, and requests
• Provide personal support for travel, wardrobe, house-related duties, and special event coordination & correspondence
• Support CEO in his external service commitments on external boards, committees, and groups 
• Support Vice Presidents through email, press kit assembly, research, and correspondence
• Provide assistance to front desk operations reception of guests, accepting packages and other deliveries, greeting and scheduling vendors

Permian Basin Fellowship of Christian Athletes Midland, TX

Executive Assistant to the Executive Director & Board Support Jan. 2014 – Feb.2018

• Collected and analyzed constituent information for donor tracking, support, and relations
• Managed day-to-day operations of the office allowing the Executive Director time for outside appointments
• Managed Executive Director’s complex calendar 
• Extensive project management in large, regional and local events
• Raised funds to support the ministry through grant submissions and donor support
• Coordinated and managed small and large events including meetings, performances, volunteers, and speakers 
• Welcomed guests and clients, answered and directed phone and email inquiries for the Executive Director, Board members, donors, foundations & volunteers
• Planned and coordinated logistics for internal board meetings, including research information regarding donors, business partners, community support
• Attended all board meetings with notetaking for action items
• Posted expense reports and purchase orders for organization and executive 
• Served as the Area Ministry Rep with emphasis on women coaches and athletes

Fresno Pacific University, Fresno, CA

Bachelors Degree, Education

Minor, Biology & Health

Teacher Credential & Post Grad Continuing Education