Executive Assistant to SVP of Retail Operations - Global Partners LP - Waltham, MA
(2025-03)
- Calendar management for Senior Vice President of Retail Operations
- Work closely with Executive Assistants to accommodate Executive schedules
- Plan all logistics for offsite workshops and events
- Compile and process expenses for SVP. Review and approve expenses for SVP's direct reports.
Administrative Assistant – Merchandising Team - Global Partners LP - Waltham, MA
(2022-04 - 2025-03)
- Coordinated meetings internally and with vendors. Ensured that communication, presentations, agendas and meeting minutes were in place.
- Placed orders and processed invoices for office supplies.
- Compiled and processed expense reports for VP, Category Management & Merchandising.
- Booked travel as needed for VP CMM.
- Managed quarterly department employee recognition surveys and distributed prizes to winners.
- Managed logistics for CMM site rides.
- Managed logistics for offsite team meetings.
- Assisted with VP CMM inbox and key communication to vendors on their behalf.
- Took detailed notes during meetings for documentation purposes.
- Worked with VP and Directors to plan team building events, lunches and other team efforts in the office and off-site.
Conference Production Coordinator - Cambridge Healthtech Institute - Needham, MA
(2016-11 - 2021-11)
- Proofread content for marketing, web, and print for grammar, spelling, and formatting.
- Data entry for speaker registration, organizing and sending communication to speakers.
- Worked with various departments to compile and make edits to conference brochures.
- Processed speaker recordings and PowerPoint files for virtual and in-person events.
- Prepared conference materials for in-person events and managed their distribution and return.
- Prepared conference materials to be used onsite.
- Supported a portfolio of conference projects with overlapping deadlines.
Office Administrator - Massachusetts Assisted Living Association - Waltham, MA
(2016-08 - 2016-11)
- Fielded incoming calls, ordered office supplies, maintained office equipment.
- Supported the staff including the President, VP of Operations, Director of Education, Manager of Media Communication.
- Coordinated logistical operations including trainings, events, networking receptions, annual conference.
- Collected and tracked listing forms for annual resource publication.
Administrative Assistant - Empower Retirement - Waltham, MA
(2014-01 - 2016-08)
- Supported Retirement Plan Counselors across the state (researching questions, assembling enrollment kits, tracking supply needs).
- Processed participant enrollment forms, and assist participants with forms.
- Maintained compliance files.
- Fielded calls from the call center (enrollments, account corrections, researching issues).
- Communicated with state/town payroll contacts.
Human Resources Administrator - Novanta, Inc. (formerly GSI Group Inc.) - Bedford, MA
(2012-03 - 2013-12)
- Key member of the Workday HRIS implementation project. Responsibilities included: testing, maintaining issue log, resolving open issues, defining process and workflow, training, reporting, assigning security, and serving as the system administrator.
- Maintained headcount reports for 1,200 employees worldwide.
- Created and maintained company organizational charts.
- Processed all benefit enrollments, changes, and terminations with benefit carriers. Audited and reconciled all monthly benefit invoices.
- Exercised a high degree of confidentiality while tracking and processing employment and benefit information.
- Conducted new hire orientations and processed all new hire paperwork.
Receptionist - Novanta, Inc. (formerly GSI Group Inc.) - Bedford, MA
(2011-01 - 2012-03)
- Answered and directed incoming calls.
- Organized and scheduled meetings.
- Provided support for accounting and finance departments including processing invoices and credit card orders.
Office Coordinator (temporary) - Burlington, MA - Burlington, MA
(2010-11 - 2011-01)
- Data entry, filing, answered phones/directed calls, other office duties as needed.
