Executive Assistant and Events Manager, Museum of Art - Colby College - Waterville, ME
(2004-07)
- Provide extensive support to the Director, who is a member of the Senior Staff and reports directly to the President.
- Coordinate high-level board functions, finances, and manage and execute all Museum events
- Ability to manage multiple priorities, meet deadlines, and work independently and collaboratively.
- Support all areas of operating, endowment, and art acquisition budgets involving all facets of staffing, exhibitions, education, public programs, collection management, art conservation, acquisitions, and strategic initiatives.
- Manage complex Director/VP scheduling.
- Collaborate closely with all board members, coordinating logistics for all on and off campus meetings.
- Manage department job postings, interview scheduling and all onboarding.
- Process contracts, purchase equipment, supplies and process all procurement.
- Work closely with all board members and manage logistics for on and off campus meetings.
- Mentored several new staff members hired due to significant growth of the department in guiding and instructing of past duties of my work: meeting materials and minutes for all committee and full board meetings; welcome desk staff, student interns, coordinated all K-12 school visits, docent tours and public programs.
- Mentor and supervise student interns.
- Maintain high level of confidentiality.
Administrative Assistant to the President - Colby College - Waterville, ME
(2001-07 - 2004-06)
- Worked closely with Board of Trustees, Overseers and Emeriti; compiled and distributed Board of Trustee board meeting materials.
- Provided extensive support to the President, Vice President and Secretary of the College.
- Manage/screen calls and transfer when appropriate.
- Complex calendar management.
- Assist with travel as needed.
- Processed all procurement.
- Assisted in all aspects of Baccalaureate, Commencement and all Presidential events.
- Maintained high level of confidentiality.
Administrative Assistant to the Dean of the College - Colby College - Waterville, ME
(1998-12 - 2001-07)
- Provided extensive support to the Dean and to the Director of Campus Events.
- Scheduled facilities and provided logistical requirements for all on-campus events.
- Complex calendar management.
- Processed all procurement.
- Assisted in all aspects of Baccalaureate and Commencement.
- Maintained high level of confidentiality.
Administrative Assistant to the Dean of Faculty and Administrative Vice President - Colby College - Waterville, ME
(1997-01 - 1998-12)
- Provided extensive support to the Dean of Faculty, Administrative Vice President, and Executive Assistant—reception, scheduling, correspondence, budget management and Promotion and Tenure documentation process.
- Processed all procurement.
- Assisted in all aspects of Baccalaureate and Commencement.
- Maintained high level of confidentiality.
Administrative Assistant to the Director, Information Technology Services - Colby College - Waterville, ME
(1993-08 - 1997-01)
- Provided extensive calendar scheduling and support to the Director.
- Purchased and received all computer hardware and software allocated to the entire college.
- Managed inventory, scheduled maintenance, contracts and distribution of hardware and software.
- Processed all procurement.
- Mentored and supervised student assistants.
Administrative Assistant - Camp Manitou - Oakland, ME
(1993-06 - 1993-09)
Assistant to the owners of a summer camp for approximately 500 boys ages 6-16. I took a summer leave of absence from Plymouth State University to be married in June of 1992 at Camp Manitou and also worked there the following summer during my transition moving to Maine and starting my job at Colby College.
- Trained and supervised all office staff and provided child progress reports for directors and parents.
Administrative Assistant - Plymouth State University - Plymouth, NH
(1987-08 - 1993-06)
- Provided extensive assistance to the Art Department Chair, Gallery Director and Art Faculty.
- Managed department budget, processed all invoices, contracts and correspondence.
- Assisted Department Chair in class course offerings scheduling prior to each semester.
- Generated and maintained weekly department meeting minutes.
- Assisted Gallery Director with exhibitions and publicity as well as served as liaison between the department, the Plymouth Friends of the Arts and local schools.
- Hired and supervised student assistants and figure drawing models.
Materials Buyer - Aavid Engineering, Inc. - Laconia, NH
(1987-01 - 1987-08)
- Purchased dies, coils, office supplies, managed inventory control and trained clerical support for a major manufacturer of fabricated aluminum heat sinks
Computer Systems Manager - Aavid Engineering, Inc. - Laconia, NH
(1985-10 - 1986-12)
- Programmer and administrator of daily and bi-monthly financial and inventory system backups.
Administrative Assistant - Aavid Engineering, Inc. - Laconia, NH
(1984-12 - 1985-10)
- Administrative support, inventory management, accounts receivable, purchasing, production control, collections; and shipping and receiving.
