Karlena Calobrisi

Detail-oriented Administrative and Accounting professional with 10+ years of experience supporting project teams in construction and federal environments. Currently supporting the Eastern Federal Lands Highway Division, providing dual administrative support to Planning, Program, and Environmental groups and directly assisting the Branch Chief. Experienced in onsite payroll, timekeeping systems, travel coordination, expense reporting, procurement tracking, and high-volume documentation.

Skilled in organizing large-scale meetings and events, including logistics, vendor coordination, and RSVP management. Certificate in Administrative Assistant with strong proficiency in Oracle Primavera P6, Castle Payroll System, PRISM, and Microsoft Office. Known for organization, accuracy, and collaboration.

Administrative Support II (Contractor via Salmon Group) at EASTERN FEDERAL LANDS HIGHWAY DIVISION (2022-05 – 2026-05)

Provide dual administrative support and serve as primary support to the Branch Chief

• Manage onsite payroll and timekeeping (Oracle P6), including data entry and issue resolution
• Coordinate executive travel and expense reporting
• Support daily operations for 25–50+ staff, including office supplies and reporting
• Process and track purchase requisitions (PRISM) and ensure timely approvals
• Coordinate meetings and events (venue, catering, invitations, RSVPs)
• Review high-volume correspondence for accuracy and compliance

Executive Secretary to President/Director at UNITED STONES (2021-06 – 2022-05)

• Managed executive correspondence, reporting, and document control
• Coordinated vendor communications and material procurement
• Processed payments and deposits (credit card, check, cash, wire)
• Maintained office operations, supplies, and filing systems

Administrative Assistant at SPARKS GROUP (2016-06 – 2021-05)

• Provides courteous and timely customer service via phone, emails, in person to clients and visitors
• Managed correspondence, reporting, and document control
• Maintained records management and document control systems
• Processed payments and deposits (credit card, check, cash, wire)
• Maintained office operations, supplies, and filing systems

Data File Clerk at EXPERIMENTAL PATHOLOGY LABORATORIES, INC. (2007-06 – 2016-02)

• Maintained records management and document control systems
• Performed data entry and document distribution

Assistant Marketing Analyst at GAJAH TUNGGAL CORPORATION (1991-01 – 1995-02)

• Conducted market analysis and competitor research
• Prepared strategic reports for management decision-making

Certificate in Administrative Assistant – Central Carolina Community College (2022)

Industrial Product Design – Trisakti University

Certificate in Secretarial & Management – ASMI