Assistant Property Manager - Cushman & Wakefield - Washington, DC
(2022-01 - 2024-12)
Provided full-service management to office buildings
- Prepared commercial leases, lease amendments, memorandums and lease proposals
- Prepared lease abstracts, inputting lease information accurately in accounting system
- Responsible for daily deposits, collections, accounts receivables and reconciliations
- Reviewed tenant accounts monthly and sent out late letters as needed
- Reviewed, coded and prepared invoices for property managers' approval
- Processed all monthly billings/rent invoices and sent to tenants for review
- Processed tenants move-in and move-outs in accounting system and gave paperwork for refund/forfeit of security deposits
- Prepared tenant correspondence for properties and maintain copies in tenant/project files
- Processed credit reports for tenants
- Educated and assisted tenants with lease obligations and referral of vendor services
- Responded to tenant maintenance calls in a timely manner and dispatched to appropriate engineering personnel or property managers
Lease Administrator - B.F. Saul Company - Bethesda, Maryland
(2020-05 - 2021-12)
Provide all facets of lease administration to the retail and office commercial markets
- Abstracting, reviewing and interpreting commercial leases to update and maintain in accounting software
- Prepare and send annual CAM, Insurance & Real Estate Tax Reconciliation
- Prepare and send annually the new monthly estimates for CAM, Insurance & Real Estate Taxes
- Reconciling tenant accounts for CAM disputes, Audits and past due delinquencies
- Recording all notice dates, contacts, options, payment information
- Process tenants move-in and move-out forms and ensure that the tenant is properly reflected in the accounting software
- Prepare and send lease commencement letters to tenants
- Educate and assist tenants with lease obligations
- Monitor tenants accounts receivable and collect past due amounts
- Prepare acquisitions and dispositions of properties such as Tenant Estoppels, SNDA's and track status
- Communicate with attorney regarding defaulted tenants
- Process all monthly billings/rent invoices for commercial tenants
- Act as a liaison between all departments, Executives, Leasing, Property Management, Accounting, etc.
- Special projects
Lease Analyst - Bozzuto Management Group - Greenbelt, Maryland
(2019-05 - 2020-04)
Provide all facets of lease administration to the retail and office commercial markets (Third Party)
- Abstraction of leases, amendments and other real estate documents
- Maintain data management database
- Tenant account maintenance/Posting Cash Receipts to tenant ledgers
- Estoppel review – real estate portion only
- Certificate of Insurance maintenance – assist RMIS with COI database
- Run/generate Aging Reports, Rent Roll, Tenancy Schedule – monthly/quarterly
- Analyze/process monthly recurring rents
- Analyze/process non-recurring payments for rent, real estate taxes, CPI escalations and all other charges associated with the clients leased property portfolio
- Analyze YE Operating Expense Reconciliations
- Landlord/tenant billing dispute investigation and resolution
- Electronic file maintenance – maintaining data management for lease files
- Serve as liaison between Operations, Asset Management and Accounting
- Special Projects
Senior Lease Administrator - Rosenthal Properties, LLC - Vienna, Virginia
(2017-05 - 2019-04)
Provide all facets of lease administration to the retail and industrial commercial markets (Third Party)
- Abstracting, reviewing and interpreting commercial leases to update and maintain in accounting software
- Prepare and send annual CAM, Insurance & Real Estate Tax Reconciliation
- Prepare and send annually the new monthly estimates for CAM, Insurance & Real Estate Taxes
- Reconciling tenant accounts for CAM disputes, Audits and past due delinquencies
- Recording all notice dates, contacts, options, payment information
- Process tenant move-in and move-out forms and ensure that the tenant is properly reflected in the accounting software
- Prepare and send lease commencement letters to tenants
- Educate and assist tenants with lease obligations
- Monitor tenants accounts receivable and collect past due amounts
- Prepare acquisitions and dispositions of properties such as Tenant Estoppels, SNDA's and track status
- Communicate with attorney regarding defaulted tenants
- Process all monthly billings/rent invoices for commercial tenants
- Act as a liaison between all departments, Executives, Leasing, Property Management, Accounting, etc.
- Special projects as assigned
Senior Lease Administrator - Washington Real Estate Investment Trust - Washington, DC
(2007-10 - 2017-03)
Provided all facets of lease administration to the retail, office, industrial and medical commercial markets
- Abstracting, reviewing and interpreting commercial leases in order to update and maintain JD Edwards database for approximately 20 properties or 250+ leases with accurate information
- Maintain lease documents, interpret lease language, provide recommendations; track lease terms, expirations, renewals and generate monthly reports; audit pertinent lease data for accuracy and compare third party files for document completion
- Set-up, calculate and post Annual Tenant Operating Expense and Real Estate Tax Reconciliations and Annual Tenant Operating Expense and Real Estate Tax Estimates
- Assist and support all departments and persons in understanding lease documents and assisting with Tenant account disputes
- Enter all new lease documents into JD Edwards
- Recording all notice dates, contacts, options, payment information
- Corresponding with tenants regarding lease requirements
- Process tenant move-in and move-out forms and ensure that the tenant is properly reflected in JD Edwards
- Generate and review tenant notices for accuracy and completeness
- Generate and post monthly recurring rental charges, variances and vacancies
- Participate in monthly A/R meetings
- Reconciling tenant accounts
- Investigating and resolving payment and non-payment issues pertaining to recoveries and rents
- Sending reminder/late and default letters
- Communicating with attorney regarding defaulted tenants
- Special projects as assigned
Lease Administrator - Federal Realty Investment Trust - Rockville, Maryland
(2004-03 - 2007-10)
Provided all facets of lease administration to the retail and office commercial markets
- Educated and assisted tenants with lease obligations
- Prepared and sent annual CAM & Real Estate Tax Reconciliation
- Prepared and sent annually the new monthly estimates for CAM & Real Estate Taxes
- Read, interpreted and abstracted lease documents
- Input lease document data into CTI Property Management/Accounting System
- Prepared and sent lease commencement letters to tenants
- Reviewed and posted monthly rental charges to tenant line
- Prepared and sent monthly rent increase letters
- Prepared monthly property journal entries for Utility Billings
- Monitored tenants accounts receivable and collect past due amounts
- Reviewed and posted late fees to tenant line
- Updated monthly delinquency report and attend monthly delinquency meeting
- Processed account adjustments and prepare account reconciliations
- Responded to various tenant correspondence
- Prepared monthly minimum rent variance reports (actual vs. budget)
- Prepared CAM audit responses to tenants
- Prepared acquisitions and dispositions of properties
- Processed credit reports for tenants
- Prepared delinquent accounts
- Prepared weekly vacancy reports for commercial properties
- Educated and assisted tenants with lease obligations and referral of vendor services
- Responded to tenant maintenance calls and dispatches to appropriate engineering personnel or refer to Property Managers
Assistant Property Manager/Lease Administrator - Bernstein Management Corporation - Washington, DC
(1999-01 - 2003-05)
Provided full service management to the office, industrial and warehouse commercial markets
- Prepared commercial leases, lease amendments and lease proposals
- Prepared lease abstracts, inputting lease information into Access accounting system
- Responsible for daily deposits, collections/accounts receivable and reconciliation for over 20 commercial properties
- Receipt/input tenant payments and apply to appropriate tenant account/charges
- Reviewed of tenant accounts monthly and prepared late letters as needed
- Calculation of monthly commission invoices
- Reviewed, coded and prepared invoices for VP's approval
- Processed all monthly billings/rent invoices for commercial tenants
- Processed tenant move-in and move-outs in accounting system and gave paperwork to accounting for refund/forfeit of deposits
- Prepared tenant correspondence for properties and maintain copies in tenant/project files
- Processed credit reports for tenants
- Prepared delinquent accounts
- Prepared weekly vacancy reports for commercial properties
- Educated and assisted tenants with lease obligations and referral of vendor services
- Responded to tenant maintenance calls and dispatches to appropriate engineering personnel or refer to Property Managers
