Accounting Technician III/Lead II Accounting at MADAP (State of Maryland Aids Drug Assistance Program) (2017-08 – Present)
Maintains accounts payable and accounts receivable manager, deputy chief for finance, programs and quality and center chief when insurance issues arise; assists with resolution to problems. State issued credit card holder that allows purchasing of inventory and supplies for various departments.
- Processing weekly credit card expenses according to journal entries, making any adjustments to the general ledger
- Creating purchase orders for certain departments to be processed for payment
- Reviewing bank slips to account for money that belongs to department
- Completes and interprets necessary data to enable accurate evaluations of individual and programmatic issues
- Reconciles and processes all invoices received from insurance companies for accuracy and reasonability
- Created a spreadsheet to track invoices in different stages of being processed for payment and tracking any changes
- Following the center's policies, responds accurately and in a timely manner to inquiries from insurance companies, case managers and clients regarding payment issues
- Completing purchase orders and tracking them in FMIS to ensure payment will be delivered on time
- Analyzes multiple aspects of payment-related issues to resolve problems
- Provides data to and advises management to enable problem resolutions
- Responds to audit-related inquiries as needed
- Processing over 20 purchase orders for the State of Maryland that value up to $5,000
- Creating P-Cards to complete those purchase orders that have been approved for payment
- Checking any electronic fund transfer (money wired payments) that have been sent to payment for work that has been done
- Tailoring the solicitations to make sure the bidder understands what we are looking for when it goes out in EMMA for bids
- Making sure all supporting documents are accounted for to make a payment once bid has been approved
- Making sure we are soliciting bids that match the work that is described in the solicitation
- Selecting the most cost-effective company for the job that we are advertising for
- Approving bids that have been made by EMMA system
- Double checking with inventories to make sure they have all the materials that are needed to complete the job as described in the solicitation
- Obtains analyzes and interprets insurance data to apply MADAP Plus policies in payment processing
- Reviewing any credit card transactions and journal entries
- Auditing alphabet portion (A-F) to correct any misapplied payments or missing payments
- Assisting the financial analyst with year-end tax preparation for clients
- Coordinates premium payment arrangements and responds to inquiries from various insurance companies and employers regarding payment issues
- Preparing batches for payment to vendors daily
- Monthly reconciliation of payments to vendors
- Preparing monthly bank reconciliation on the 25th of every month to be reviewed by upper management
- Processing State related invoices and preparing them for check printing
- Processing and sorting lock-box payments
- Trained one other person in department and assisted with training for another
- Preparing for month end reconciliation for invoice clean up and returned payment researching
- Supporting management and administrators within special projects that are invoice related
- Answers and directs confidential incoming telephone calls
- Maintains knowledge of the services provided by the center to answer questions as needed
- Directs calls to the designated staff person assigned to specific center duties
- Solving any vendor related issues involving check payments or credit card transactions
Accounting Specialist at Dwyer Workforce Development (2024-10 – 2025-03)
Non-profit organization. Responsible for processing and recording all vendor invoices and employee expenses, using the existing payments platform. This role requires a strong attention to detail, excellent organizational skills, and a solid understanding of accounting principles.
- Evaluating all vendor requests (MRP) to make sure all additional paperwork was attached to move on for review
- Processing payments to The Maryland Transportation Department (TMS) which cover transportation costs monthly
- Reviewing and verifying vendor invoices for accuracy, including pricing, terms, and approval signatures
- Matching invoices to purchase orders and confirming contract pricing
- Entering invoices into the accounting system, ensuring proper coding and classification
- Processing vendor payments, including checks and electronic transfers
- Reviewing and verifying employee expenditures made to support clients of the non-profit
- Ensuring expenditure compliance with company policies
- Ensuring proper documentation is attached to support expenditures
- Processing expense reimbursements for staff
- Maintaining positive relationships with vendors and addressing any invoice discrepancies or inquiries
- Assisting in the month-end closing process, including reconciling vendor accounts and preparing reports
- Producing reports from payments platform to be used for accounting entries
- Demonstrating strong communication skills, both verbal and written
Billing Representative Bookkeeping/Accounting at Mosaic Community Services (2002-10 – 2017-05)
Non-profit mental health clinic. Process large volume of claims and invoices, assist healthcare providers with credentialing paperwork, and manage patient billing and insurance coordination.
- Processing up to 500 claims/invoices per week
- Assisting 40 doctors and therapists with their paperwork for credentialing
- Reviewing accuracy to assure billing the right insurance as primary, secondary or third party
- Patient balance review on clients daily for any clients that owe money on their account
- Auditing all accounts on a weekly basis
- Writing off bad debt on accounts that have outstanding balances
- Making payment arrangements for clients that are on limited or fixed incomes
- Bi-weekly vendor processing
- Check auditing and processing Account Adjustments
- Requesting any missing information on invoices or fixing invoices to be processed daily
- Researching to make sure we are billing out for the right job
- Taking care of financial assistance (charity care) clients in making sure their accounts are up to date with any writes or any percentages are deducted correctly
- Rehab entry for the clinic as well as case rates reports adjustments
- Reviewing all the case rate charge in rehab side of the client; billing their missing charges as well
- Calling insurance company to make sure that the client's insurance is active for different dates of services
- Calling insurance companies to retrieve payments from different dates of services that haven't been paid yet (follow-up)
- Posting all insurance payment (Medicare, Medical Assistance, DHMH, commercial payments and co-pays from clients or their trust funds)
- Sorting co-pays, commercial payments, and non-commercial payments and making sure they are posted to the right locations (lockbox)
- Explaining Medicare deductibles, commercial insurance co-pay, Medical Assistance co-pay to clients and staff
- Helping clients with their billing questions
Pharmacist Assistant at Rite Aid Pharmacy (2001-07 – 2002-07)
- Registered prescriptions in computer system and accurately filed prescriptions in alphabetical order
- Refilled medicines that the clients bring in
- Called doctors for preauthorizations for some of the client's medicines
Volunteer Tutor at Grace Baptist Church
Tutored young students in mathematics
