Administration Assistant to the Dean of the Alex G. McKenna School of Business, Economics, and Government - SAINT VINCENT COLLEGE - Latrobe, PA
(2022-08)
Support the Dean in the daily operations and administration.
- Managing budgets, planning capital expenditures.
- Maintaining confidential records and coordinating faculty hiring including adjuncts.
- Supervising student assistants and tutors.
- Organizing meetings and preparing minutes.
- Managing the Dean's calendar and providing administrative support.
- Assisting with ACBSP accreditation.
- Preparing prospective student profiles.
- Organizing faculty and student events.
- Coordinate all logistics for the Political Science Lecture Series, including scheduling lectures, arranging dinners, coordinating travel and accommodations for guest speakers, and ensuring the successful execution of each event.
- Order and maintain office supplies and other essential materials to support faculty and the daily operations of the McKenna School.
- Manage the McKenna School's social media presence by creating and publishing engaging content across Facebook, LinkedIn, Instagram, and X to promote programs, events, student and faculty achievements, and other school initiatives.
Talent Acquisition Coordinator - SAINT VINCENT COLLEGE - Latrobe, PA
(2022-04 - 2022-08)
- Assist Assistant Vice President for Human Resources and Talent Acquisition in expanding organizational recruitment process to ensure efficient and effective hiring practices.
- Identify and recommend innovative methods to attract diverse talent and simplify and enhance recruitment and onboarding processess.
- Act as a cultural steward; work with team members at all levels to further develop overall capability to Foster a healthy, cohesive, collaborative, fun, fir, and equitable workplace.
- Champion colleague engagement and culture through employee recognition effors, organization of colleague social events, and celebrations.
- Assist with labor relations and foster positive colleague relations through an encironment that encourages open communication, trust and mutual respect.
Human Resources Assistant - SAINT VINCENT COLLEGE - Latrobe, PA
(2009-01 - 2022-04)
- Provide support and maintain the Human Resources Colleague database which includes table development, data entry, and data integrity.
- Ensure that all HR reporting is current and accurate.
- Creating reports utilizing HR Colleague data primarily with Informer reporting.
- Provide assistance with the employment process from start to finish by processing employment forms, job postings, advertising, and hiring paperwork.
- Works with Information Technology in obtaining the new employees email accounts.
- Conduct benefit reviews for all candidates brought to campus for interviews.
- Meet with all new employees and adjuncts for the return of all the necessary benefit information and the paperwork for payroll.
- Works with summer theatre to get the new and returning actor, actress, and musician's onto payroll and to complete background clearances.
- Update the Active Directory though Datatel on the Portal and Saint Vincent College website.
- Work with the Deans to get employment agreeements out to all adjunct faculty members.
- Prepare the Abbey and Seminary contracts.
- Responsible for background clearances for all new faculty and staff. Also updating current staff background clearances every five years.
- Update the portal page for Human Resources and the Business Office.
- Meeting with injured staff and submitting workers compensation claim forms, preparing injury reports for each accident and submitting to the Director of Facilities, Capital Management, and Planning for review and follow up, and completing the OSHA annual report that is due in January.
- Reconcile the PNC monthly statement.
- Prepare the annual OSHA report.
- Responsible for preparing and maintaining the IPED's report for the College and Seminary.
- Serve as a Notary for the College, Abbey, Seminary.
Perkins Federal Loan Manager - SAINT VINCENT COLLEGE - Latrobe, PA
(2009-01)
- Process, update, monitor, and transmit all data on each loan awarded to the outside billing service.
- Review and analyze all Perkins Department of Education's federal regulations and apply to position to ensure compliance.
- Oversee and monitor performance of external billing service, collection agencies, and credit bureaus to ensure compliance with all requirements mandated by federal regulations.
- Establish communication with delinquent borrowers (starting at one (1) month past due) by letters, telephone or e-mail.
- Determine reasons/excuses for non-payment and set-up mutual payment arrangements or issuance forbearance once I receive the paperwork.
- Respond immediately to all letters and messages.
- Authorize and process various types of deferments, cancellations, and other accounting or information changes.
- Conduct exit counseling with all borrowers who are graduating, transferring, or withdrawing.
Emergency Telecommunlcations Operator - SAINT VINCENT COLLEGE - Latrobe, PA
(2006-01 - 2009-01)
- Control the parking for all events, issue parking passes to all visitors; provide directions for parking, buildings, and departments.
- Dispatch Public Safety Officer when needed for alarms, emergencies, and services.
- Monitor all fire alarms and medical emergencies for the entire facility and take the necessary steps to dispatch the following: Public Safety Officer, Fire Department, and when necessary, 911.
- Serve as a point of contact for the incoming calls at the Switchboard and for cars entering campus.
- Enter entries into Arms for Computer Aid Dispatch for emergencies and other services that the Public Safety Officers provide.
Human Resources Coordinator/Specialist - KENNAMETAL, INC. - Latrobe, PA
(2003-01 - 2006-01)
- Created and developed the Corporate Service Awards Program, and administered all aspects of the employee recognition program.
- Communicated and conducted all Latrobe-area employee events and activities such as United Way, Blood Drives, Weight Watchers, Bring your Child to Work Day, and Employee Appreciation.
- Served as a guide for point of contact for incoming calls from employees, vendors, and general public.
- Facilitated day-to-day administrative support for the HR Director, including schedule management, vending supplier issues, information bins, central departmental files, and office supplies.
- Developed and communicated information for the lnfonet. as well as Latrobe-area bulletin boards.
- Assisted the HR Representative and Account Manager.
- Presented the New Hire Orientation and benefit enrollment processes.
- Provided SAP/HR data input and personnel change actions.
- Organized the interview schedules of the Director, HR Account Manager, and HR Representative.
- Planned the monthly Leadership lunch. Provide Death and Retirement Counseling.
- Processed Workers Comp claims and paperwork.
Customer Service Representative, Kennametal Mining & Construction Division - KENNAMETAL, INC. - Latrobe, PA
(1999-01 - 2002-01)
- Created customer' orders, returns, credits, quotes.
- Work with the engineers on specials items that are not in inventory and creating back order reports.
- Reviewed John Deere manual orders and EDI orders.
- Expedited national and Canadian orders.
- Coordinated with international customers, stock transport.
- Handled all aspects of order processing and tracking from initial request to final delivery and documentation.
- Created customer databases.
- Used Power Point to create material masters for Bedford, and for presentations.
Secretary, Kennametal Chestnut Ridge - KENNAMETAL, INC. - Latrobe, PA
(1997-01 - 1998-01)
- Supported two design engineers and two customer service representatives.
- Supported staff, scheduled appointments and reserved travel arrangements.
- SAP Business One reporting.
