Sr. Administrative Assistant/ Fields Coordinator - Mckinley Homes
(2024-03)
- Drafted and prepared legal instruments including Warranty Deeds, Quitclaim Deeds, and Lease Agreements for residential developments.
- Facilitated the closing process by coordinating with outside counsel, title companies, and lenders to ensure all conditions were met.
- Performed preliminary title reviews, identified and resolved clouds on titles, liens, or encumbrances to ensure marketable title.
- Extract and compile complex data from multiple sources to generate technical drawings and high-level progress reports for executive review.
- Overhauled the digital filing system for all contracts and blueprints, improving document retrieval time by 30% and maintaining strict version control.
- Direct the full AR lifecycle by generating precise client billings and reconciling financial documentation, ensuring consistent cash flow and accuracy.
- Oversee the submission and tracking of payment applications, meticulously documenting construction milestones to facilitate timely revenue collection.
- Monitor cost responsibility reports and proactively correct billing discrepancies to minimize payment delays and improve aging reports.
- Coordinate field logistics, including vendor compliance and quality assurance audits, to streamline cross-functional administrative operations.
- Maintain detailed daily logs of site activities, compiled reports, occurrences, and project progress to provide real-time updates to stakeholders.
Estimating Coordinator/ Proposal Manager - DLP CONSTRUCTION
(2020-03 - 2024-02)
- Reviewed and redlined subcontractor agreements and vendor contracts to ensure alignment with corporate risk management policies.
- Managed the RFI and Submittal process for large-scale commercial bids, ensuring all legal disclosures and insurance requirements were met.
- Served as the primary point of contact for surety bond requests and certificates of insurance (COI) tracking.
- Examined purchase orders for compliance with master service agreements (MSAs) and contractual obligations.
- Managed the materials pipeline, verified MRP requirements, and analyzed quotes for compliance with company specifications.
- Initiated requests for, reviewing, and analyzing boilerplates and quotations for items that meet the design and specifications of the company and determining whether the prices quoted are reasonable.
- Distributed, logs, maintained Invitations to Bid, drawing plans, RFIs, Submittals, Transmittals, Lender's Report, Addendums, Inspections, and other bid documents on different proposals (Procore, Building Connected, Bluebook).
Office Manager/ HR Coordinator - SENGLED USA, INC.
(2015-06 - 2020-02)
- Managed corporate compliance by filing annual registrations and maintaining Good Standing status across multiple jurisdictions.
- Managed company-wide operations, including leasing agreements for office locations and HR compliance.
- Drafted employment agreements, non-disclosure agreements (NDAs), and separation agreements in collaboration with HR leadership.
- Handled employee onboarding, benefits administration, and maintained confidential records.
- Managed travel logistics and nurtured client relationships to ensure excellent customer service.
Compliance Office Assistant - KORUS TRADE SERVICE LLC
(2013-02 - 2015-06)
- Managed crew members for efficient and effective work process.
- Facilitated and conducted thorough interviews for quality team members.
- Acquired hardware for military cargo containers and helicopter propellers.
- Marketed and advertised via social media to create brand awareness and increase sales.
- Managed and constructed customer relationships by ensuring exceptional communication and service.
- Prepared all relevant documents, maintained accurate records and accounts, and issued invoices in a timely manner.
- Conducted a pre-moving survey, evaluated the cost for the moving process, customized estimate to client's budget and limitations.
Administrative Assistant - THERE'S HOPE MORTGAGE, Inc.
(2009-04 - 2013-01)
- Liaison to title companies, lenders, and clients to coordinate closing schedules.
- Assisted in the preparation of closing documents, loan packages, and legal disclosures.
- Compiled and filed records of business activity, cash flow, inventory, and bill of materials.
- Analyzed and managed government contracts to ensure that they complied with current regulations and policies.
- Managed social media accounts, compiled records of business activity, and prepared daily reports.
- Maintained office lease renewals and negotiated terms with property management firms.
Bookkeeper - New Life Evangelical Church
(2013-02 - 2024-01)
- Reconcile bank and credit card statements.
- Record cash receipts and income, ensuring accurate bookkeeping.
- Assist in preparing and monitoring the church's annual budget.
- Ensure adherence to local, state, and federal tax regulations.
- Coordinate communication with vendors and service providers.
- Prepare contribution statements for members and communicate financial updates to committee.
- Assist in human resources tasks such as employee onboarding, benefits administration, and salary policies.
